Our trained professionals will assist you in finding the perfect photographer, videographer, floral designer, and entertainer to perfectly compliment your special day. The Ritz-Carlton Catering Sales Manager is happy to create a personalized wedding for you and your guests, and answer any questions. The following are several frequently asked questions regarding wedding ceremonies and receptions at The Ritz-Carlton, Naples.
How is The Ritz-Carlton, Naples environmentally friendly?
Our mission at The Ritz-Carlton, Naples is to heighten the hotel and consumer awareness in supporting and sustaining Southwest Florida's natural resources. Our Wedding Specialists and culinary staff will offer eco-friendly alternatives in the planning of social occasions.
We are pleased to offer:
- Support of local growers
- Sustainable food products
- Recommendatinos on local "green" vendors
- R.E.A.C.T (Ritz-Carlton Environmental Action Conservation Team)
- Weekly composting
- Employee conservation training
- Recyclable program
- Water conservation and natural irrigation system
What choices can you make?
One Location
Provide both ceremony and reception at one venue. Less travel means less generation of carbon emissions.
Naturally Organic
- Take advantage of natural daylight ours in opposition to consuming additional electricity to light the evening hours
- Create an organic food and beverage menu with our Executive Chef and Sommelier
- Select organic and natural materials for decor (i.e. "living arrangements," hemp table linens and chair covers, soy candles)
Paper not required
- Email a digital "Save the Date"
- Design your wedding invitations with recyclable paper and choose soy ink
- Create and use a wedding website as an alternative form of communicating all of your important wedding details
- Select a photographer that only shoots digital images
What does an organic menu consist of?
Personally create and customize an organic menu with our Executive Chef who will partner with you and offer innovative ideas to achieve an earth friendly menu.
Can I get my flowers from the hotel?
The Floral Design Studio at The Ritz-Carlton, Naples features custom-designed floral creations tailored to your own personal style from bridal bouquet to centerpieces and décor. Our floral designers are happy to provide a complimentary consultation.
Do you suggest photographers, entertainment and other vendors?
Capturing the memory of your special day is important, so let our staff assist you in finding the perfect photographer.
The Ritz-Carlton, Naples is fortunate to have an entertainment director with access to talent from across the United States! Whether you are looking for a traditional orchestra, a swing band, or a jazz trio we have the resources to find the match for your taste.
What other services can The Ritz-Carlton provide for my event?
The Ritz-Carlton, Naples can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to: Chiavari chairs, specialty linens, specialty base plates and menu cards.
We can also assist you with welcome baskets, bridesmaid and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding.
How far in advance should I reserve the date?
The Ritz-Carlton, Naples typically books weddings approximately 9 - 12 months in advance of the wedding date.
Is there a minimum guest requirement to have a wedding at The Ritz-Carlton, Naples?
The Ritz-Carlton, Naples is pleased to host a beautiful wedding for you, no matter how grand or intimate. For those with 20 or fewer guests, please see our
Intimate Wedding Packages for a variety of elegant options.
Your Special Events Manager will:
Act as the on-site liaison between your wedding coordinator and Hotel operations staff
Monitor the status of guests' room block reservations (if applicable)
Personally oversee the details of the bride and groom’s room reservations (if applicable)
Recommend Special Event Professionals to provide music, floral, photography, ceremony officiant, invitations and amenities
Act as menu consultant for all food and beverage selections
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel
Create an estimate of charges outlining your financial commitments and deposit schedule
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.
Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations
Ensure a seamless transition to the Banquet Captain on the day of your event
Review your banquet checks for accuracy, prior to the completion of your final bill.
Create a timeline for your entire wedding day
Coordinate your ceremony rehearsal
Ensure the ladies have their corsages and bouquets, etc. and assist with the pinning of the gentlemen's boutonnières
Coordinate your actual ceremony (i.e. line up bridal party, etc.)
Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)
Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events
What is the average cost per person for food and beverage?
Based on our current banquet menus, on average you may expect to spend approximately $150 - $200 per person for lunch and $250 - $275 per person for dinner, both of which are exclusive of service charge and sales tax. These averages would encompass hors d'oeuvres during your welcome reception, three-course plated meal or buffet, wedding cake or dessert buffet station, wine service with the meal, champagne toast and an open hosted bar for the entire event, based on a moderate drinking group.
Please be aware that our menu items and pricing are subject to change. Your final menu pricing will be based on what you actually select.
Can food or beverage be brought in from the outisde or catered?
It is our policy that all food and alcoholic beverages must be provided by the resort.
What is a food and beverage minimum?
The food and beverage minimum is the least amount of money that you are required to spend on a combination of food and beverage, excluding service charge and sales tax, but it is not all that you could spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items to equal or exceed the required dollar figure.
The following examples would apply towards the food and beverage minimum:
Hors d'oeuvres, food display and carving stations, plated or buffet meal, wedding cake, dessert display stations, wine service with the meal, champagne toast, the bar (including alcohol), cappuccino station and any non-alcoholic beverages.
Centerpieces, upgraded linens/china/silverware, décor and specialty lighting would not apply towards the food and beverage minimum.
When do I need to finalize my menu?
Food and beverage selections must be finalized and confirmed with your Special Events Manager at least three weeks prior to the date of your wedding.
When do I need to let the hotel know exactly how many guests will be attending my event?
Your Special Events Manager must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This wil be considered a guarantee, for which you will be charged, even if fewer guests attend the event. In either case, your contracted food and beverage minimum will have to be met.
What are the deposits based on and when are they due?
Deposits are based on anywhere from 25% - 100% of the combined food and beverage minimum, plus the rental fees for the event space reserved. Deposits are non-refundable and non-transferable.
What additional deposits are due and when?
Additional deposits are due as follows:
- Second Deposit - Due four months or 125 days prior to the event date and is based on 75% of the combined food and beverage minimum, plus the rental fee for the event space reserved
- Final Deposit - Due 10 working days prior to the event date and is based on the estimated final balance for your event, based on your actual food and beverage selections and all related costs
The Ritz-Carlton, Naples requires full pre-payment for all events.
Do the bride and groom get a complimentary room for the wedding night?
The resort provides a complimentary coastal view guestroom for the bride and groom on the night of their wedding. The complimentary guestroom is offered with a minimum of 40 guests in attendance at the reception.
Can the complimentary room be upgraded?
The complimentary guestroom maybe upgraded based on availability, and will be decided on the day of arrival. You may however, extend the complimentary room to a member of your bridal party or family. A separate room reservation for an upgraded room would be made for you by your Special Events Manager and the room would be charged at the prevailing rate.
Where does the bridal party get ready before the wedding?
We recommend guestroom reservations be made for a minimum two night length of stay with a check-in date of the night before the wedding and checkout the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.
The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton Spa, Naples. Hair styling, make-up, manicures, pedicures, massages and couples treatments are all available on property.
Does the hotel offer a discounted room block?
If you wish to reserve a block of rooms for your family and guests, please notify your Catering Sales Manager who can provide you with availability and rates. A discounted group rate will be offered based on a minimum of 10 or more guestrooms per night.
A minimum length of stay is required on all stays involving a Friday or Saturday evening. Holiday weekends may be subject to a three-night minimum stay. Please note check-in time is 4 p.m. and check out is 12 p.m.
What about guest parking?
The Ritz-Carlton, Naples is pleased to offer a reduced valet parking fee for any of your guests attending the wedding. The hotel offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Special Events Manager for current pricing.
Can we book a ceremony only, and not a reception at The Ritz-Carlton, Naples?
Ceremonies are only booked for couples holding their receptions at the resort.
Can we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort?
We reserve the privilege of wedding photography at the resort for Ritz-Carlton brides and grooms.
What if we plan an outdoor ceremony and it rains?
The Catering Sales Manager always holds an appropriately sized backup room inside the hotel in case of inclement weather. The client will see the potential backup space, prior to the event confirmation, during the original hotel tour.