THE RITZ-CARLTON, PENTAGON CITY

1250 South Hayes Street, Arlington, Virginia 22202 USA
Phone:  +1 (703) 415-5000   •  Map & Directions
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Meeting Services

Each meeting and special event at The Ritz-Carlton, Pentagon City receives personalized attention from one of our expert Meeting and Special Events Managers. Your contact will guide you through every aspect of event planning and execution.  

The hotel offers a wide variety of services to include:

  • Professional Conference Services Staff
  • Professional Special Events Staff
  • Conference Concierge
  • In-house Audio Visual Department
  • High-speed Internet access available in all meeting and guestrooms
  • Creative menu selections
  • Designer linens and tablescapes
  • Entertainment
  • Set-up options
  • Confidentiality and security
  • Audio-visual services



VolunTeaming

VolunTeaming is now offered under The Ritz-Carlton social responsibility program, Community Footprints. Transcending traditional group activities, VolunTeaming combines teambuilding with volunteer activities that create lasting memories for the participants. Recognizing that many groups want their teambuilding time to make a meaningful contribution, these programs enable guests to be a force for good and feel personally connected to the place that they visit.

Operation USO Care Package
The United Service Organizations, or USO, helps lift the spirits of America’s troops and their families. Through “Operation USO Care Package,” group guests can help assemble care packages containing sunscreen, snacks, playing cards, toiletries and other items for our troops overseas. Larger groups will host their event on property, while smaller groups can go to Ft. Belvoir, Virginia and join other volunteers also interested in this socially responsible teambuilding effort to help the men and women who bravely serve our country.

Please contact your meetings and special events professional for details on how VolunTeaming activities can be matched to group.


  The Carpenter’s Shelter
The Carpenter’s Shelter

Bringing safe housing and hope to the homeless in our community.
Teams will begin their day with a tour of the common areas of the Residential Shelter and David’s Place and an overview of the programs from the Carpenter’s Shelter staff. Each team will then be given a specific task to improve the physical condition of the Shelter or the surrounding outdoor spaces. Tasks may include painting indoor or outdoor surfaces, planting greenery to beautify the courtyard and grounds, or organizing donations and supplies.

The Shelter is comprised of three main components to meet the needs of the area’s homeless.

  • David’s Place Day Shelter assists chronically homeless individuals to transition from living on the street by providing a safe haven with a shower, laundry services, a mailing address and phone service, job assistance, medical care and art therapy.
  • The Winter Shelter gives day-by-day emergency care to the homeless during inclement weather.
  • The Transitional Services Program provides a Residential Shelter for individuals and families, as well as transitional housing, child and family services and aftercare to keep families on their feet once they have achieved independence.

Event Technology Services

The Ritz-Carlton, Pentagon City Department of Event Technology’s highest priority is the satisfaction of our clients and the success of your events. At The Ritz-Carlton, Pentagon City every event is a masterpiece, and we combine the finest personal service with state-of-the-art technology in lighting, audio, video, and staging. In every event we produce, we strive for design innovation and flawless execution. Our team receives continual training sustaining our commitment to quality equipment and knowledgeable technicians. We are dedicated to achieving the highest standard of event excellence, and we look forward to helping you plan a one of a kind event.

Our offerings include but are not limited to:


  Computer & Office
  Audio
  Video
  Screens
  Projection
  Lighting
  Accessories
  Telephony
  Event Packages
  Guidelines & Procedures
Computer & Office
  • Computer – Laptop - $250
  • Computer – Desktop - $250
  • Color Laser Printer - $285
  • B/W Laser Printer - $195
  • Fax Machine - $125
  • Conference Speakerphone - $150
  • Wireless Slide Advancer - $75
  • Hi-Speed Wired Internet Access -$500
  • Desktop Copier - Call
  • High-Speed Copier - Call

Audio
  • Microphones & Mixers
    • Podium Mic - $95
    • Wired Table/Standing Mic - $85
    • Delegate (push-to-talk) Mic - $85
    • Delegate Mic Power Unit - $175
    • PZM (Audio Recording Mic) - $75 
    • Wireless Lavalier/Handheld Mic - $200
    • 4-Channel Audio Mixer - $75
    • 6-Channel Audio Mixer - $85
    • 8-Channel Audio Mixer - $95
    • 12-Channel Audio Mixer - $165
    • 16-Channel Audio Mixer - $200
    • 24-Channel Audio Mixer - $350

  • Sound Reinforcement
    • 2 Powered Speakers - $375
    • 4 Powered Speakers - $525
    • Stage Monitor Speakers - $75
    • Concert Sound - Call
    • House Sound Patch Fee - $390

  • Equipment
    • CD Recorder - $225
    • CD Player - $90
    • Multi Box (press feed) - $175
    • Telephone Audio Interface - $350
    • Digital Recording MP3 Format - $225
    • iPod Sound Patch Fee - $75
    • Computer Audio - $75
Video
  • Equipment
    • Mini DV Camcorder - $450
    • Broadcast Video Camera - Call
    • DVD Recorder - $150
    • DVD Player - $90
Screens
  • 5’ x 5’ – 8’ x 8’ Tripod - $95
  • 7.5’ x 10’ Fast-fold with Drape Kit - $295
  • 9’ x 12’ Fast-fold with Drape Kit - $325
  • 10’ x 10’ Cradle - $195
Projection
  • Data
    • Pre-View Monitor -$75
    • 42” Plasma Monitor - $450
    • 55” Plasma Monitor - $575
    • LCD Projector – 4000-5000 Lumen - $950
    • LCD Projector – 6000 Lumen - Call
    • Wide Angle Lens - $150
    • Seamless Switcher (Folsom) - $450
    • Scan Converter - $175
    • VGA/RGB Distribution Amp - $80
    • VGA Switcher - $175
Lighting
  • Packages
    • 1 Podium Light Tripods - $95
    • Stage Wash Kit 4 Ellipsoidal - $42

  • Equipment
    • Follow Spot Light - $300
    • LED Up Lighting - $85
    • Power Box - $85
    • Light Dimmer Console - $125
    • Light Tree with 2 Ellipsoidal - $200
    • Light Truss - Call
    • Pin Spot - Proposal Provided
Accessories
  • Flipchart Package – Standard - $80
  • Flipchart Package – Post It - $85
  • Flipchart Pads – Standard - $35
  • Flipchart Pads – Post It - $40
  • Laser Pointer - $65
  • Markers, Assorted Colors - $3
  • Masking Tape - $3
  • Pip & Drape - $25/ft.
  • Speaker Time (digital) - $150
  • Whiteboard – 3’ x 4’ - $80
Telephony
  • Teleconference Bridge - Call
  • Local/Long Distance (DID) Line - $180
  • Hi-Speed Wired Internet Access - $500
  • Wireless Internet Access Per Person - $11.95
  • Speaker Phone Package - $375
Event Packages
  • Guest Projection Package - $280
    • AV Cart
    • Extension Cord
    • Tripod Screen
    • Power Strip
    • Assistance for Guest’s Equipment 

  • Standard Breakout - $1,100
    • Guest Projection Package
    • LCD Projector – 4000-5000 Lumens
    • Wireless Slide Advancer
    • Computer Audio
    • VGA cable

  • Advance Breakout - $1,300
    • Guest Projection Package
    • LCD Projector – 4000-5000 Lumens
    • Wireless Slide Advancer
    • Podium Microphone
    • 6-Channel Mixer
    • 2 Table Microphone
    • VGA Cable
    • Computer Audio 

  • General Session – Data/Video - $3,000
    • Guest Projection Package
    • 1 LCD Projector – 5000 Lumens
    • Podium Microphone
    • 2 Lavaliere or Handheld Microphones
    • 2 Table Microphone
    • 8-Channel Mixer
    • Seamless Switcher
    • 2 JBL Speakers
    • Laptop Computer
    • Wireless Slider Advancer
    • Computer Audio
    • 37” Confidence Monitor
Guidelines & Procedures
  • Minimal rental period is one day (midnight to midnight). 
  • A 24% service charge and a 6% state sales tax will be added to all audio visual and telephone rental charges. 
  • Additional labor charges will apply to more complex requirements. 
  • A Ritz-Carlton AV technician will be assigned to any outside contracted production or audio visual company using the hotel space. Labor fee will be applied. 
  • All production companies must be authorized by the hotel. 
  • Cancellation notice of 48 hours before the event is required. Cancellation fees of 50% of the requested AV will be applied if event is cancelled within 48 hours of event.

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.