Romance, elegance and sophistication create the perfect wedding venue Let The Ritz-Carlton, Dove Mountain help you plan your dream wedding reception. We’ll work with you to put your vision into place, using our wedding venues in Tucson to set a romantic and elegant ambiance for you and your guests. From crafting a unique dining experience to planning accommodations for guests, The Ritz-Carlton, Dove Mountain will be there every step of the way.
What is the responsibility of a Ritz-Carlton Wedding Specialist?
Make recommendations for Special Event Professionals to include wedding coordination, entertainment, floral, photography, ceremony officiant and amenities.
Act as a menu consultant for all food and beverage selections.
Detail your Banquet Event Orders and Wedding Resume outlining your entire event.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Create a floor plan of your function space, in order for you to provide seating arrangements.
Personally oversee the details of the bride and groom’s room reservations (if applicable).
Oversee the ceremony and reception room(s) set-up, food preparation and other hotel operations.
Be the on-site liaison between your wedding coordinator and hotel operations ladies and gentlemen.
Ensure a seamless transition to the hotel’s Banquet Captain once the Grand Entrance has occurred.
Review your banquet checks for accuracy, prior to the completion of the final bill.
Can The Ritz-Carlton Wedding Specialist recommend a good minister, photographer, or florist? Conveniently located northwest of Tucson, Dove Mountain has access to a wealth of stylists, makeup artists, photographers, florists, designers, and officiants. Your Wedding Coordinator can facilitate and coordinate arrangements with your vendors.
If you prefer to make arrangements with vendors on your own, you will contact, contract and pay the vendors directly. Vendors must maintain a business license and maintain a 1 million dollar liability insurance policy. All vendors must be certified and licensed.
Any vendors you choose to work with must sign The Ritz-Carlton, Dove Mountain.
Vendor Policies and Code of Conduct and thus agreeing to adhere to all of the policies and procedures listed. The Ritz-Carlton, Dove Mountain is not held liable for any vendors contracted through this list or through recommendations.
What are the responsibilities of a contracted and certified Wedding Coordinator/Planner?
Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
Create a time line for your entire wedding day including the ceremony and reception.
Work with you to organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day.
Be the liaison with your family, bridal party, band/DJ, florist, photographer and other vendors to create seamless operation.
Assist the bride and bridal party with dressing.
Ensure the ladies have the corsages and bouquets etc, and assist with the pinning of boutonnieres.
Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.
Coordinate your actual ceremony (line up bridal party, assist bride with dress.)
Coordinate your reception (grand entrance, first dance, toasts, cake cutting, etc.)
Collect any personal items you may have brought at the conclusion of the reception.
Assist you with full service coordinating from engagement to your honeymoon.
What other services can The Ritz-Carlton, Dove Mountain provide for my event? The Ritz-Carlton can also provide a wide spectrum of specialty items and enhancements to help personalize your day to include but not limited to: Chivari chairs, specialty linens, specialty china and menu cards for an additional fee.
Our Ladies and Gentlemen can also assist you with welcome wedding baskets and amenities, bridesmaid and groomsmen gifts to add a personal touch to your wedding celebration.
What is required by the state of Arizona for a legal wedding ceremony? Couples wishing to be married in Arizona do not have to be a resident in Arizona. However, if you are not a resident, you must apply for the license at the Superior Court Building in the county where the marriage will be performed. The Ritz-Carlton, Dove Mountain is located in Pima County. Both bride and groom must be present and have proper identification for issuance of the marriage license. The marriage license will be issued at the time of application and is valid immediately with no waiting period.
What is the average cost per person for food and beverage? Based on current banquet menus, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group.
Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.
Can food or beverage be brought in from the outside? The Ritz-Carlton must provide all food and beverage items for your event. The sales and service of beverages is regulated by the Arizona State Liquor Commission, and The Ritz-Carlton, Dove Mountain is responsible for administration of thus regulations.
Can you please clarify the Food and Beverage Minimum? The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items to equal or exceed the required dollar figure.
The following are examples of items that would apply towards the food and beverage minimum:
Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items.
Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.
How late can alcohol be served? We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By Arizona State Law, no alcohol may be served after 1:30 a.m.
When do I need to finalize my menu? Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Wedding Specialist 4-6 weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.
Do you provide children’s and vendor meals? Children’s menus are customized to the needs of your event and will vary for children ages (3 through 11). Chef’s choice of plated vendor meals are priced based on the current banquet menu selections.
Do you provide a tasting of the food we select? When may I come and what is included? We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for up to four people including the Wedding Coordinator. There will be an additional charge for guests beyond the above listed.
How do I secure my wedding date and venue? Your initial visit will be conducted by a Catering Sales Manager. They will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist to begin the planning process of your wedding.
Can I host my ceremony only at The Ritz-Carlton, Dove Mountain? Our indoor and outdoor ceremony sites are reserved exclusively for those couples hosting their lunch or dinner reception at the Resort.
How late can I play music?
The Ritz-Carlton and Tortolita Ballroom – Until 2 a.m.
The Ritz-Carlton Golf Club – Until 2 p.m.
Kiva Room – 10 p.m. music and noise curfew
Outdoor locations ( Azura Lawn, Brisa Lawn, Camor Lawn, Turquesa) – 10 p.m. music and noise curfew
What are the deposits based on and when are they due? Deposits are based on anywhere from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Dove Mountain requires full pre-payment and a credit card on file for all events.
What accommodations are provided for the Bride and Groom? The Ritz-Carlton, Dove Mountain provides a complimentary room upgrade for the Bride and Groom the evening of the wedding.
How do my guests reserve rooms? A special rate will be contracted for 10 or more rooms. The Ritz-Carlton, Dove Mountain strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 30 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply, please refer to your sales contract.
Can we do a rehearsal for the wedding ceremony? Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.
Where does the bridal party get ready before the wedding? Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room.
What are the fees for parking? Can I pay for all guests parking? The Ritz-Carlton, Dove Mountain offers only valet parking. Our valet parking charges are $5 event parking any day of the week and $21 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually.