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Wedding Advisor

Wedding Planning Information
Enjoy every moment of your dream wedding with wedding planning assistance from The Ritz-Carlton, Shenzhen. Our wedding planners specialize in creating romantic, personalized and uniquely perfect weddings that brides, grooms and their guests will remember for a lifetime.

Allow the Ladies and Gentlemen of The Ritz-Carlton, Shenzhen to bring your most extravagant wedding fantasies to reality, from designing opulent floral arrangements from the freshest and most fragrant flowers available and helping you choose a delectable wedding menu, to selecting the perfect musical accompaniment for your ceremony and reception. At The Ritz-Carlton, Shenzhen, our wedding planning services revolve around you, your preferences and your distinct needs. Providing you with a wedding unlike any other? It is our pleasure

What is the preparation needed three months before the big day?
Invitations: Confirm text and design with hotel printer.

What is the preparation needed two months before the big day?

Food: Schedule a date for food tasting.

What is the preparation needed one month before the big day?

  • Mail invitations
  • Confirm special dietary requirements of guests (vegetarian)
  • Confirm Master of Ceremonies/Program Coordinator
  • Meet with Catering Sales Manager and confirm:
    • Attendance Numbers
    • Menus
    • Beverages
    • Program and Music
    • Table Layout
    • Ballroom Layout
    • Ballroom Decoration
    • Billing Arrangement
  • Prepare Seating Allocation

What is the preparation needed two weeks before the big day?
Confirm RSVP list.What is the preparation needed one week before the big day?Meet with Catering Sales Manager to finalize:

  • Attendance
  • Table plan
  • Program
  • Last Minute Requests

What is required by Shenzhen, China for a legal wedding ceremony?
The legal marriage age in China is 22 or above for males and 20 or above for females. The Registration Process is as follows:

  1. Couples need to apply for household registration at the Registry of Marriage, and documents needed are:
    • Birth certificate
    • ID card
    • Work unit to issue proof of couples' marital status
    • Photographs
  2. Authorities will review the applications, and if required, may need necessary proof.
  3. Registration fee is RMB9 net.

What do I need to know before contacting the hotel?
You should know the estimated number of guests, a date and an approximate budget for your celebration. If possible, choose a few alternative dates in case your first choice is not available.

How far in advance should I reserve the date?
Labor Day holiday, National Day holiday, weekends of May and October are the most popular dates and bookings can be made as early as one year in advance. Other dates are typically available with less notice. Contact the hotel for more information about available dates.

When do I need to tell the hotel how many guests will be attending my wedding?
The catering department must be notified of the exact number of guests at least 72 hours prior to the start of the wedding. This will be considered a guarantee, for which you will be charged even if fewer guests attend the wedding.

May I hold my ceremony and/or reception outside?

We offer a number of outside venues for weddings, including the private homes of the wedding couples.

Do I need a wedding coordinator?
You are advised to have a wedding coordinator to manage these tasks:

  • Assist with etiquette and protocol for your ceremony.
  • Create a timeline for your entire wedding day.
  • Coordinate the wedding ceremony.
  • Recommend special event professionals to provide floral arrangements, music, photography and invitations.
  • Act as a menu consultant for all food and beverage selections.
  • Arrange and attend your menu tasting.
  • Oversee the ceremony and reception.

What does The Ritz-Carlton provide for weddings and receptions?
The Ritz-Carlton provides all food and beverages, tables and chairs, table linens, silverware and glasses, a dance floor and staging for your ceremony. The rental of a ceremony location includes chair set-up and staging as well as rehearsal time for the ceremony. This also includes an on-site Wedding Concierge to greet and assist your guests.

What other services or items can The Ritz-Carlton provide for my event?

The Ritz-Carlton can provide a wide range of specialty items to help you personalize your event such as chiavari chairs, specialty linens, specialty base plates and menu cards. We can also assist with welcome baskets, bridesmaid and groomsmen gifts and a variety of other specialty amenities to help add that personal touch to your wedding.

How do I arrange for flowers?

We have florists to prepare table centerpieces based on the preferences of the wedding couple. We also work with our vendor to provide flowers along the aisles of the ballroom as well as those on the stage.