The Ritz-Carlton specializes in pairing ideal meeting venues with impeccable service. From exclusive board meetings, to product launches or corporate-wide celebrations, we ensure all your events are memorably excellent.
Conference Concierge Your personal Conference Concierge is available to address your group’s needs while at the resort including:
Business center requests
Customizing menu and name tag designs
Coordinating copy, fax, and computer needs
Shipping and receiving
Airport transportation services provided by Colorado Mountain Express (CME) from Vail-Eagle
Airport and Denver International Airport
Private limousine and coach service also available
Additional fees apply
Our loss prevention team is available 24 hours a day should you require assistance (additional coverage may be arranged)
Two-way radios are available for your use
Keys to any of your meeting, office, storage or hospitality areas are available (a $250 lost key fee will be charged for any unreturned keys)
Any specialty electrical services may be arranged and handled by our staff of highly trained technicians
Concierge (Golf requests)
With more than a dozen golf courses in Vail Valley, our knowledgeable Concierge is available to advise groups on the most appropriate venue for a group golf outing.
Expert on the courses of the Vail Valley
Personal liaison to Red Sky Golf Club, where guests of The Ritz-Carlton have preferred tee times on two 18-hole championship courses
Upon request, on-site host during tournament play
Group ski ticket and equipment rental coordination
Equipment storage nightly
Ski school information and group discounts
Liaison for on-mountain races and activities
Resource for tips and techniques for exploring Beaver Creek Mountain
Your Meetings & Special Events Manager can provide you with a wide variety of entertainment options that range from comedians and thespians to folk musicians and rock-n-roll bands
A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.
Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:
Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.
Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.
Camping with Kids in the Rockies Spend the day at Roundup River Ranch, a camp dedicated to providing free camp experiences to chronically and terminally ill children. Group guests can help maintain the grounds, organize the crafts room and more — all in an effort to provide much-needed respite and fun for these kids in need.
Innovative Group Wellness and Spa Services The Bachelor Gulch Spa at The Ritz-Carlton offers group bookings a full-range of customized wellness, spa and/or fitness programs to create a truly unique and innovative meeting in the mountains. From a quick, fifteen-minute Vitality Breakout Session to a four hour interactive team-building activity, these services will keep participants energized and engaged while also enhancing their Rocky Mountain experience. Services and programs can be tailored to your many group and meeting needs.
Wellness Welcome As a complimentary service, our Wellness Concierge will extend a warm welcome to your group. This Wellness Welcome can be scheduled after the entire group arrives for a brief orientation to the Rocky Mountains. Our Wellness Concierge will explain how the body naturally adjusts to higher altitudes and will provide tips on Altitude Recovery so that all participants can enjoy their visit to the mountains. Complimentary, 5 to 20 minutes.
Vitality Breakout Recharge your mind, body and soul for your most productive meeting yet. One of our Certified Fitness Experts will visit your group during a scheduled meeting break to demonstrate optimal stretching and invigorating breathing techniques which promise efficiency and productivity. Complimentary, 5 to 20 minutes.
Smart Café and Spa Break As an alternative to the usual coffee and pastry buffet, we offer a healthy and revitalizing juice bar with exotic fruit juices, teas, smoothies and shakes. Our culinary team will also create an arrangement of fresh fruit and trail mix snacks. Create a complete “Spa Break” with chair massages, nail services and/or oxygen bar treatments to help increase energy, focus and an overall sense of well-being. Prices vary per each spa services added.
Group Wellness Seminars and Workshops
Our Certified Nutrition and Fitness Experts will conduct a Wellness Workshop on a variety of topics; Wellness & Workplace Productivity, Functional Nutrition, Eat Clean to Stay Lean, and Fitness for the Busy Executive.
Personalized Nutrition Coaching One of our Certified Nutritionists on staff will meet with participants, individually, to provide tips on healthy eating and food choices and will create a customized nutrition plan based on the guest’s individual goals. $40 for 30-minute session/ $75 for 60-minute session. An additional 20% service fee will apply.
Snowshoe or Hiking Adventures Discover the beauty and magic of the mountains with this unique group-bonding experience. Guided by one of our Certified Fitness Experts, this snowshoe or hiking adventure is tailored to accommodate differing fitness levels. Participants will enjoy exploring various mountain trails while learning about local wildlife and the history of the surrounding National Forest. Water bottles and healthy snacks are included.
Fitness Training Fitness training with one of our Certified Fitness Experts is available for groups or individual participants. Group class options include; Yoga, Pilates, Spinning, Stability Ball, Boot Camp, or Stretching. Class size may be limited.
Team-Building Team-building activities are tailored to fit the particular needs of your group and can accommodate sizes of four to forty-eight participants. Programs vary from one to three hours in duration and offer both indoor and outdoor challenges that will test physical ability and focus on problem solving skills and brain teasers. Add a picnic lunch or a catered dinner for an additional charge.
Sample outdoor, team-building activities:
Scavenger Hunt: Participants search for various items along the mountain trails in a timed competition.
Blind Man’s Bluff: Divided into teams, participants will guide a blindfolded team member to a specific destination by the use of words only.
The Centipede Race: Participants are divided into teams of five with their feet are tethered to long planks. Teams must work in unison to move the planks along the course in order to complete the challenge and win the race.
Winter Snowshoe and Sled Challenge: Teams must work together to pull a sled around a predetermined course near the hotel wearing snowshoes.
Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.
Community Footprints Group Initiatives
VolunTeaming is a community-based volunteer program that provides team-building activities while creating stronger relationships among participants as they work to support an organization in need.
Book a group through Meaningful Meetings and giveback to the community. A total of 10% of the group room rate will be donated with 5% going directly to The Ritz-Carlton Community Footprints Fund and 5% going to the group’s charity of choice.
Speak with your sales or event manager to learn more about these innovative Community Footprints initiatives.
Unique Group Wellness & Spa Services
Complimentary Wellness Welcome
Smart Café and Spa Break
Snowshoe or Hiking Adventures
Speak with sales or event manager to learn more about these services.
Groups and Meetings
Head Shots / Bio Shots
Video Slide Shows (still photographs)
Name I.D. Badges
Videography (live feed)
Daily Videography Recaps (testimonials and sound bites)