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Meeting Services

Call upon the expertise of our dedicated Meeting Services specialists who thrive on creating perfect events of any scale.

Destination Services

As a busy professional who knows what you need to make your program successful, many times you need assistance to make it all happen. You can benefit from access to our in-house destination management company, a team of seasoned Destination Services professionals with the experience and reliability necessary to effectively save you time and effort. Performing as architects of creativity, we design décor, themed events and activities that create a truly memorable experience for your guests. As your ultimate outsource partner, we become an extension of your staff to help you be the best you can be for the program you are managing.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Protecting the Island’s Sand Dune Ecosystem
Help protect the delicate ecosystem of Amelia Island by planting native sea grass along 13 miles of coastal beaches. A guide will share information on the sand dune system and how sea oats protect it. Group guests can also visit the tallest dune in Florida, a majestic, protected landmark sure to leave participants in awe.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

 

Audio-Visual Services

The Ritz-Carlton, Amelia Island provides you with world-class event support and renowned service. We have a large inventory of equipment and a wealth of experience in helping our guests achieve the goals for their meetings with creativity and professionalism. Our offerings include but are not limited to: general lighting, video, communications, audio, office equipment and meeting accessories.

Other Meeting Services

  • State-of-the-art business center featuring IBM personal computers, facsimile and copier machines, secretarial services and foreign translation capabilities
  • Expert catering staff orchestrates a diverse array of special events, from a casual beachside clam bake to an elegant black tie affair
  • Conference concierge, appointed to work exclusively with in-house conventioneers, available to assist with all group arrangements
  • Events coordinator to arrange special activities and spouse programs

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

  • Audio-Visual Services
  • Other Meeting Services
  • Environmental Responsibility
  • Photography Concierge
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  • Audio-Visual Services
  • Other Meeting Services
  • Environmental Responsibility
  • Photography Concierge
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  • Audio-Visual Services
  • Other Meeting Services
  • Environmental Responsibility
  • Photography Concierge
  •  
     

    Photography Concierge

    Groups and Meetings 

    • Portraits
    • Group Photos
    • Head Shots / Bio Shots
    • Candid/Event Photography
    • Video Slide Shows (still photographs)
    • Name I.D. Badges
    • Videography (live feed)
    • Daily Videography Recaps (testimonials and sound bites)

    Social Event

    • Candid Event Photography
    • Engagement Sessions
    • Video Slide Shows (still photographs)
    • Portraits
    • Wedding Photography
    • Wedding Videography

    For more information please call (904) 491-6745