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Meeting Services

Call upon the expertise of our dedicated Meeting Services specialists who thrive on creating picture-perfect events of any scale.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Save the Loggerhead Sea Turtles
During sea turtle season in south Florida, loggerhead sea turtle nests house precious eggs that need up to 45 days to hatch, after which the newborn turtles — members of an endangered species — head into the ocean. Help protect these nests. Group guests can paint wooden stakes to mark the nest locations, ensuring the newborns’ safe and successful journey to the sea. An environmentalist from Crandon Park’s Key Biscayne Nature Center shares valuable information on the sea turtles and how guests can make a difference.

Protecting the Lake’s Future
Help preserve the deep blue waters of Lake Tahoe and its peaceful shoreline. With the League to Save Lake Tahoe, group guests can assist in invasive-species monitoring, trail restorations and water-quality improvements. These efforts help ensure the protection of the region’s pristine environment and allow future generations to enjoy this great natural wonder.  

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

Other Meeting Services

  • Shipping and receiving services
  • Business center
  • High-speed Internet access
  • Security services
  • Electrical services
  • Entertainment
  • Transportation provided by Aventura Limousine
  • Flowers provided by Grand Affaires
  • Full-service capabilities provided by our dedicated meeting partner, Southern Audio Visual. 

Destination Services

  • Airport meet & greet
  • Dine-arounds
  • Off-site programs
  • Special interest tours, theme transfers, spouse tours, cruises and private yacht tours
  • Tournament ground transfers and coordination

Themed Events

Yacht Club
Gaze at the view of the bay dotted with hundreds of sailboats as The Ritz-Carlton, Coconut Grove, Miami transforms the pool terrace into a yacht club themed event with the finest hors d'oeuvres and cocktails.

Miami Latin Supper Club
Experience Miami nightlife as our staff creates a Miami Latin Supper Club complete with cigar rollers, the best Latin music and traditional Cuban food.

Holiday Parties
Turn your holiday event into a winter wonderland in the ballroom as guests take a winter stroll through the streets of Coconut Grove, complete with cafes, shops and snow. Or celebrate in the home of Old World St. Nicholas as the ballroom is converted into the North Pole with lampposts, snow-covered bridges and St. Nick's house in the woods. Travel to all seven continents with International Holidays, complete with a variety of indigenous food and theme presentations.

Birthdays and Anniversaries
From a Birthday Ball in The Ritz-Carlton Ballroom, to classic English tea parties in the Lobby Lounge, let us cater to your every whim as our experts create a memorably perfect event for your special occasion. Our talented staff can even recreate wedding days for anniversary celebrations in an atmosphere custom-tailored to your individual desires.

Bar/Bat Mitzvahs
Mark the day with a memory-making celebration. From Nightclub and Grammy Night to Survivor and Medieval themes, The Ritz-Carlton Coconut Grove, Miami’s talented and creative team surpasses guests’ expectations and surprises with spectacular Mitzvahs that will stay with you and your child forever.

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Photography Concierge

The Photography Concierge is a dedicated team of professionals available capture images for group clients and social celebrations, creating memories for a lifetime.

Groups and Meetings

  • Portraits
  • Group Photos
  • Head Shots / Bio Shots
  • Candid/Event Photography
  • Video Slide Shows (still photographs)
  • Name I.D. Badges
  • Videography (live feed)
  • Daily Videography Recaps (testimonials and sound bites)

Social Events

  • Candid Event Photography
  • Engagement Sessions
  • Video Slide Shows (still photographs)
  • Portraits
  • Wedding Photography
  • Wedding Videography

For more information please call (305) 365-4266.

 

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