The dedicated wedding-planning team at The Ritz-Carlton New York, Westchester is well versed in making dreams come true. We understand that beauty is in the details, and that every decision, from choosing the linens to working with the right vendors, is part of creating the perfect day.
Below you will find answers to our most frequently asked questions, but we encourage you to contact our Wedding Advisor, Nina Dolin at (914) 467-5769 or by Email.to arrange a consultation to answer your additional questions.
Who will be my main contact to assist me with my wedding planning? Our Wedding Sales Manager will provide you a proposal with rates and availability for your wedding. She will meet with you upon request for an initial site visit to show you around the hotel. Once your wedding has been confirmed, a Special Events Manager will guide you through the important stages of designing the wedding of your dreams.
Are there any suggestions for my wedding planning? We suggest creating a wedding binder. Clip pictures from Pinterest and make notes about what you have liked (and even disliked) from other weddings you have attended. This will help your Special Events Manager propose options for you based on your preferences and will also help you in selecting the appropriate flowers, cake, room décor and other special touches to make it uniquely your own.
Do the bride and groom get a complimentary room for the wedding night? The Ritz-Carlton New York, Westchester is delighted to provide a complimentary room for our newlyweds on the night of their wedding.
Where does the bridal party get ready before the wedding? We recommend guestroom reservations be made for a minimum two night stay with a check-in date of the night before the wedding and the check-out the day after the wedding. Please note that early check-in may be requested but cannot be guaranteed. Brides and Bridesmaids are welcomed to get ready in our complimentary hospitality suite.
Does the Hotel offer a discounted room block? When a wedding or wedding related event is taking place at The Ritz-Carton New York, Westchester, the family and friends of the wedding party will be offered a guestroom block with advantaged rates for those requiring overnight accommodations. Rates and availability can be determined for guestrooms though the in-house sales team, which can be reached at (914) 467-5820.
Do you suggest photographers, entertainment and other vendors? The Ritz-Carlton New York, Westchester offers a list of preferred professional vendors such as officiates, photographers, videographers, and entertainment consultants.
What other services can The Ritz-Carlton provide for my event? The Ritz-Carlton New York, Westchester can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to Chiavari chairs, specialty linens, specialty charger plates and specialty lighting.
How far in advance should I reserve the date? Whether it’s a short-term wedding secured and celebrated within a month or a wedding planned two years out, The Ritz-Carlton New York, Westchester is able to accommodate all requests with rates and availability.
Is there a minimum guest requirement to have a wedding at The Ritz-Carlton, Westchester? No. The Ritz-Carlton New York, Westchester is pleased to accommodate both grand and intimate weddings.
What is the responsibility of a Special Events Manager? Your Special Events Manager will:
Act as the on-site liaison between your wedding coordinator and Hotel operations staff.
Monitor the status of guests' room block reservations (if applicable).
Personally oversee the details of the bride and groom’s room reservations (if applicable).
Recommend Special Event Professionals to provide music, floral, photography, ceremony officiate, invitations and amenities.
Act as menu consultant for all food and beverage selections.
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.
Oversee the ceremony and reception room(s) setup, food preparation and other Hotel operations.
Ensure a seamless transition to the Banquet Captain on the day of your event
Review your banquet checks for accuracy, prior to the completion of your final bill.
Create a timeline for your entire wedding day.
Coordinate your ceremony rehearsal.
Ensure the ladies have their corsages and bouquets, etc. and assist with the pinning of the gentlemen's boutonnières.
Coordinate your actual ceremony (i.e., line up bridal party, etc.).
Coordinate your reception (i.e., timelines, first dance, toasts, cake cutting, etc.).
Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events.
May I take wedding pictures at The Ritz-Carlton if my wedding is to be held elsewhere? We reserve photography privileges for couples whose weddings or receptions are held at
The Ritz-Carlton New York, Westchester.
Where can I take pictures the day of my wedding? We encourage all of our couples to take pictures in and around the hotel. You will have access to the Sapphire Suite, Gallery & Lobby. Many of our couples will also utilize our front drive for their wedding photography. Untermyer Gardens in Yonkers is a fantastic spot not too far from the hotel for beautiful pictures
What kind of music is available? Your Catering Sales Manager or Special Events Manager can recommend an entertainment company who can provide a variety of musical options for your celebration.
May I use outside vendors? We welcome outside vendors for music, flowers and photography. Insurance and delivery regulations will be supplied by the special events team.
Are there any guidelines or requirements for using outside vendors? If your vendor has not had experience working at our property, we request a meeting to familiarize them with the space, accessibility and delivery.
How do I choose the food for my reception? Once The Ritz-Carlton New York, Westchester is the chosen venue for your most important day, the special events team will assist you with selecting the perfect menu from our extensive list of options. Whether your reception is an intimate dinner or a lavish gathering, we offer a range of cuisines. From hors d’œuvres, champagne cocktails and optional stations to gourmet buffets or formal dinners with plated selections, all options are catered. A tasting will be scheduled to help you finalize your choices approximately six to eight weeks prior to the day of your event.
I/My guests have special dietary needs: what are our options? We are delighted to offer a selection of vegetarian, vegan and Kosher style cuisines for any dietary need. Please consult with your wedding planner for more details.
Can the Ritz-Carlton provide my wedding cake? The Ritz-Carlton New York, Westchester’s pastry team would be pleased to design the ideal wedding cake for your extraordinary day. Choose from our imaginative wedding cakes and patisseries or customize your own creative temptations.
If my event is non-kosher, can I provide kosher meals for some guests? Yes. Kosher alternates can be prepared ahead of time for observant guests. These meals are sealed and served with compliant dinnerware.
Can we use another Kosher/South Asian catering company cater our event?
Foremost/Ram Catering is an exclusive kosher catering partner with The Ritz-Carlton and serves as the only kosher catering option for our clients. Bukhara Grill is our exclusive south Asian caterer.
Is the wedding cake included in a kosher package? From the passed hor d’oeuvres to the wedding cake, Foremost/Ram catering is a full service company that will consult with each client about their needs, restrictions and wedding day desires.