Skip to Content

Wedding Planning Information

Dorado Beach, a Ritz-Carlton Reserve offers unparalleled services that your guests will appreciate and will make your wedding an unforgettable event. Our dedicated wedding planning team is eager to make your Puerto Rico wedding experience truly memorable for you as we oversee every detail of your day. You can choose from our signature menus or you can let us know your culinary vision and our wedding planning team will work with our chefs to design a menu specific to your tastes.

How far in advance do I have to provide final menu selections?
To ensure the best overall experience, we request that menu selections be finalized no later than four weeks prior to the event. Meal guarantees are required 72 business hours prior to the function date by 10 a.m.

Is it permitted to hire an outside catering company?
All food and beverage is to be purchased solely through Dorado Beach, a Ritz-Carlton Reserve. All food and beverage pricing is subject to a 25% taxable service charge and a 11% sales tax

Can you provide us with a food tasting before the wedding?

Tasting appointments are available upon request for parties with a contracted minimum food and beverage expenditure of $25,000.00 or more. All appointments will be scheduled for Tuesdays, Wednesdays and Thursdays between 1 p.m. – 4 p.m., please know that tastings are offered only to confirm plated menu.

Can we have a customized menu for our wedding?

Wedding Reception Menus at Dorado Beach, a Ritz-Carlton Reserve are personally customized with your Wedding Services Manager and our Culinary Team. Your favorite foods, ethnic traditions, and dietary restrictions are all observed and accommodated for your wedding. Sample menus are available upon request.

Can you create wedding cakes?
The pastry chef and his team revel in creating the perfect cake. Serving amounts vary with cake specifications.

How can I schedule a visit to see the facilities?
Site visits to tour the hotel are made by appointment only with the Catering Sales Manager.

Can the hotel provide a special rate for wedding guests?

Based on availability and a minimum guarantee of ten rooms per night, three nights minimum stay, a block of rooms may be set aside at a discounted rate for your guests. The rooms are required to be guaranteed with a contract, and client’s guarantee of 90% usage of rooms reserved.

What is the hotel’s subcontractor policy?

The client has to agree that all subcontracted companies (theme companies, decorators, audio visual companies, production companies, entertainment companies, etc.) abide by all Hotel rules and regulations and the code of conduct and policies. The contracted company shall furnish to the Hotel a valid certificate evidencing at least One Million and No/100 Dollars ($1,000,000.00) of comprehensive general liability coverage prior to the commencement of work or services at the Hotel.

What is required to secure the date and space?
To confirm and guarantee your event a signed agreement and initial deposit are required. The initial deposit is equal to 25% of your contracted food and beverage minimum plus the wedding venue fee. The remaining balance of the contracted amount will be divided into three equal payments.

If my event is outdoors, how long can we have entertainment for?
All entertainment that is outside of the hotel must conclude no later than 10 p.m. This is in accordance with local ordinances and respect for our other hotel guests.

If my wedding is outdoors, what happens in the event of bad weather?
All entertainment that is outside of the hotel must conclude no later than 10 p.m. This is in accordance with local ordinances and respect for our other hotel guests.

If my wedding is outdoors, what happens in the event of bad weather?
With all outdoor events, we reserve an indoor option in case a function has to be relocated due to bad weather conditions.

Is the beach available for private functions?
Yes. A special beach permit is required to hold a private function. The beach permit cost depends on the square footage needed to accommodate the event.

What is your service fee and sales tax?
A 24% service fee will be added to all food and beverage charges. A municipal sales tax applies to all retail sales and services. The sales tax is 7% and is subject to change.

How will the guests be directed to ceremony site?
All wedding planners will be assigned a professionally trained conference concierge to assist them while on property with their event. Our conference concierge will escort your guest to ceremony site and will assist with last minute changes and any other service to ensure the overall success of your wedding.

Do you offer hair and makeup services?

Couples and wedding parties can enjoy services and treatment in The Spa Salon. For an additional fee our spa stylists will provide hair and make up consultations for up to two hours. Aside from this, manicures, pedicures, facials and massages are available upon request.

What is the role of the service manager?

Coordinates all details involved with group bookings, working closely with wedding planners to arrange all rooming, food and beverage details, meeting facility specifications, and any additional requirements of the group. The Meetings & Special Events Managers partner with company event planners prior to their arrival to understand, manage, record and coordinate the details of each event and to communicate these to the relevant departments. The role of the Meetings & Special Events manager is to be the liaison between the planner and the hotel operational departments. The team works to ensure the guest's utmost satisfaction with the event.

Initial Planning (approximately, but not limited to 6-12 months prior)

  • Contact our Weddings Sales Consultant to check availability
  • Tour property and determine venues that best fit your needs
  • Reserve your event by having your Weddings Sales Consultant create a Wedding Agreement detailing the date, time, venue/s, room block and deposit schedule
  • Return your Wedding Agreement within one week and with a  non-refundable deposit

Detail Planning Stage 
(from contract signing to two months prior)

  • Complete your Wedding Planning Guide provided by your Wedding Services Manager
  • Research and book wedding vendors
  • Schedule tasting with the culinary team if applicable and create your wedding menu
  • Design your room layout with your Wedding Service Manager
  • Provide a non-refundable deposit 90 days prior to your wedding date
  • Book Rehearsal Dinner, Bridal Luncheon, Spa, Golf, and other guest activities

Final Planning Stage
(approximately one month prior to wedding day)

  • Provide a final deposit based on estimated charges 21 days prior
  • Finalize ceremony and reception timeline
  • Finalize and confirm vendor details
  • Sign and return Banquet Event Orders detailing all food and beverage for your wedding at least two weeks prior
  • Provide a final guest count to your Wedding Services Manager 72 business hours in advance