No detail is overlooked by our Wedding Advisor, an invaluable resource who will work with you throughout the entire wedding planning process. We work with the best vendors across the country and have accumulated a wealth of knowledge to help you choose the best combined services to create the perfect experience within our unrivaled wedding venue.
Your Wedding Advisor will assist with every selection detail no matter how small through personalized service and an attention to detail. We proudly employ the most refined and experienced banquet professionals who service our breathtaking indoor and outdoor wedding venues.
Let our expert Wedding Advisor guide you through every detail in planning your wedding to make all of your dreams come to life. To arrange for a wedding consultation, please contact our Wedding Advisor, Lauren Okonkwo at (202) 912-4177 or Lauren.Okonkwo@ritzcarlton.com.
What does The Ritz-Carlton provide for weddings and receptions? The Ritz-Carlton provides all food and beverages, tables, chairs, table linens, silverware, glasses, a dance floor and staging for your event. The rental of a ceremony location includes chair set-up, staging, as well as the rehearsal time for the ceremony. This also includes an on-site Wedding Concierge to greet and assist your guests.
What other services or items can The Ritz-Carlton provide for my event? The Ritz-Carlton can provide a wide range of specialty items to help you personalize your event, such as chiavari chairs, specialty linens, specialty base plates and menu cards. We can also assist you with welcome baskets, bridesmaid and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding. Costs for all items vary.
How do I arrange for flowers? The hotel can arrange stunning florals with our partner florist, Edge Floral Designers. They will prepare a range of seasonal arrangements, centerpieces, bouquets, headdresses, corsages and button-holes. The hotel also allows outside florists for events. Costs for all items vary.
How do I choose the food for my reception? Whether your reception is an intimate dinner or a lavish gathering we offer a range of cuisines. From hors d’oeuvres and champagne cocktails to specialized stations, gourmet buffets and formal dinners — all of your selections are catered with synchronized service. Your wedding professional will assist you with choosing from our extensive menu and a tasting will be scheduled to help you finalize your choices.
Some of my guests have special dietary needs. What are the options? We are delighted to offer a selection of cuisines to meet all dietary needs and restrictions. Please consult with your catering manager for more details.
May I bring in an outside caterer? All events at The Ritz-Carlton are catered by our exceptional culinary team. You may, however, choose to have your wedding cake prepared by an outside vendor. If a Kosher caterer is required, please speak to your Meetings and Special Events Manager.
What do I need to know before contacting the hotel? It would be helpful for you to know the estimated number of guests, the date and an approximate budget for your event. If possible, choose a few alternative dates in case your first choice is not available.
How far in advance should I reserve the date? Although The Ritz-Carlton Georgetown, Washington, D.C. often fills the most popular dates as far as one to two years in advance, other dates are typically available with less notice. Please contact the hotel for more information about available dates.
What is the average food and beverage cost per person for weddings at The Ritz-Carlton Georgetown? Based on our current banquet menus, you should expect to spend on average, $80 - $200 per person for lunch and $130 - $325 per person for dinner, both of which are exclusive of service charges and sales tax. These include hors d’oeuvres for your welcome reception, a three-course meal, the wedding cake, wine service with the meal, a champagne toast and an open hosted bar during the event, based on a group drinking moderately. Please keep in mind that our menu items and pricing are subject to change and are guaranteed 90 days in advance. Your final menu pricing will be based on your actual selections.
When do I need to tell The Ritz-Carlton exactly how many guests will be attending my wedding? We require the final number of attendants be communicated to the catering office no later than Noon at least three (3) business days prior to the date of your scheduled event. If the guaranteed number is not provided, billing will be for the greater of the following: (1) The number of persons for which the party was originally booked or (2) The number of persons in attendance. The hotel will prepare and set for five percent above the guarantee, if requested.
Are there special room rates for wedding guests? For family and friends of the wedding party, The Ritz-Carlton Georgetown, Washington, D.C. is happy to quote preferential rates for the week of the event.
What is the responsibility of the Special Events Manager?
Act as the on-site liaison between your wedding coordinator and the hotel operations staff
Establish your guest room block and monitor the status of reservations (if applicable)
Oversee the details of the bride and groom’s room reservations (if applicable)
Recommend special event professionals for wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities
Provide food and beverage selection advice and consultation
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel
Create an estimate of charges outlining your financial commitments and deposit schedule
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements
Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations.
Ensure a seamless transition to the Banquet Captain on the day of your event
Review banquet checks to ensure accuracy, prior to completion of the final bill
What are the responsibilities of a Professional Wedding Coordinator?
Assist with etiquette and protocol for invitations, family matters, ceremony and toasts
Create a detailed wedding day timeline for the Special Events Manager, including your ceremony and reception
Organize and coordinate your ceremony rehearsal. Remind bridal party of pertinent “call times” and “don’t forgets” on the wedding day
Confirm all details and call times with vendors several days prior to your wedding day
Liaison with your family, bridal party and all vendors
Assist with dressing the bride and bridal party
Ensure the ladies have their corsages and bouquets and assist with the pinning of gentlemen’s boutonnières
Arrange and deliver ceremony programs, escort and place cards, favors and any personal items
Coordinate the ceremony (line up bridal party, assist bride with dress, etc.)
Coordinate the reception (grand entrance, first dance, toasts, cake cutting, etc.)
Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events
Collect personal items brought at the conclusion of the reception
Collect and count the wedding gifts and deliver them to the appropriated location
Provide full-service coordination – from your engagement to your honeymoon – should you select a full-service package