THE RITZ-CARLTON, PHILADELPHIA

Ten Avenue of the Arts, Philadelphia, Pennsylvania 19102 USA
Phone:  +1 (215) 523-8000   •  Map & Directions
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Meeting Services



Call upon the expertise of our dedicated Meeting Services specialists who thrive on creating pitch-perfect events of any scale.



Other Meeting Services

  Phone Lines & Internet Services**
  Security Services
  Meeting Accessories
  Shipping & Receiving
Phone Lines & Internet Services**
· Dedicated Telephone Line - $150.00/day· Outside Telephone Line - $100.00/day· Desktop Telephone - $35.00/day· Polycom Conference Phone - $250.00/day Recommended for groups of one to 20 attendees. Price includes outside telephone line connection. STSN High-Speed Internet · One-Time Installation Fee - $450.00· STSN High-Speed Internet Access - $165.00/per user, per day· Cable Connection - call for pricing** Services ordered the day of an event will be subject to an additional $25 service charge.
Security Services
Meeting Accessories
· Standard Flipchart Package includes flipchart stand with four color markers and standard paper pad - $60.00/day (Post-it paper available at additional $20.00/day)· Laptops - $400.00/day· Display Easel - $15.00/day· Black or Blue Velour Draping (10ft W x 16ft H) - $180.00/per section· Six Outlet Power Strip with Extension Cord - $25.00/day· Wireless Mouse - $55.00/day· Laser Pointer (Green) - $55.00/day
Shipping & Receiving
Secure storage space with 24-hour client access· In-house package tracking system

VolunTeaming


VolunTeaming is now offered under The Ritz-Carlton social responsibility program, Community Footprints. Transcending traditional group activities, VolunTeaming combines teambuilding with volunteer activities that create lasting memories for the participants. Recognizing that many groups want their teambuilding time to make a meaningful contribution, these programs enable guests to be a force for good and feel personally connected to the place that they visit.

Philabundance For Hunger Relief
Philabundance reduces hunger and food insecurity in the Delaware Valley by providing food access to low-income residents at risk of hunger and malnutrition. Group guests can get involved by volunteering at the Hunger Relief Center, sorting and packing items to provide a reliable source of food to nine counties in the Valley. This meaningful and socially responsible activity allows guests to enjoy a great sense of accomplishment and collaboration as they provide food for the community’s economically challenged.

Please contact your meetings and special events professional for details on how VolunTeaming activities can be matched to group.

Environmental Responsibility


Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Audio-Visual Services

  Sound System Packages
  Projection Packages
  Lighting
Sound System Packages

Sound System Package 1 - $175.00/day

*One lectern microphone with audio console, Anchor Liberty speaker and stand and all required cabling.

For use at events with 50 attendees or less.

Sound System, Package 2 - $250.00/day

*One lectern microphone with audio console, two Anchor Liberty speakers and stands, and all required cabling.

For use at events with 100 attendees or less.

Sound System, Package 3 - $350.00/day

*One lectern microphone with audio console, two Meyers UPM speakers and stands, and all required cabling.

For use at events with more than 100 attendees.

*A wireless hand-held or lavaliere microphone may be added to a sound system for an additional $150.00 per microphone. Set-up requiring more than four microphones will require a larger audio console at an additional charge. Set-ups requiring five or more microphones will require an audio technician.

Projection Packages

42” Plasma Monitor Display Package - $850.00/day

*Plasma monitor with hydraulic stand and drape, VGA cable and all required cabling, extension cords, etc.

Small Room LCD Package - $950.00/day

*LCD projector (3,800 lumens), projection cart with drape, tripod screen to accommodate room size up to 8’x8’, wireless mouse/laser pointer and all required cabling, extension cords, etc.

Petite Ballroom Data Display Package - $1,150.00/day

*LCD projector (4,000 lumens), projection cart with drape, 6’ x 8’ fast-fold screen, wireless mouse/laser pointer and all required cabling, extension cords, etc.

Grand Ballroom Computer Data Display Package - $1,500.00/day

*LCD projector (6,500 lumens), projection cart with drape, Fast-Fold screen with dress kit to accommodate room size up to 9’x12’, wireless mouse/laser pointer and all required cabling, extension cords, etc.

LCD Support Package - $250.00/day

*For guests wishing to utilize their own LCD projector, the audio/ visual department will supply a projection cart with drape, tripod screen to accommodate room size up to 8’x8’, and all required cabling, extension cords, etc. Fast-fold screen may be substituted for an additional $100.

Monitor/ VCR or DVD Package - $290.00/day

*27” flat screen Sony monitor with DVD/VCR combo unit, 54” display cart with drape, all cabling, extension cords, etc.

Overhead Projection Package - $175.00/day

*Overhead projector (4000 lumens), projection stand with drape, tripod or wall screen to accommodate room size up to 8’x8’, all required cabling, extension cords, etc.

Fast-fold screen may be substituted for an additional $100.

Lighting

A full line of lighting services from spotlights to theatrical lighting is available. Please contact your audio/visual representative regarding your specialized lighting requirements.

*Technician service rates

· Monday – Friday, 7 a.m. – 6 p.m. : $85.00 / hour

· Monday – Friday, 6 p.m. – Midnight : $95.00 / hour

· Midnight – 7 a.m., weekends and holidays : $105.00 / hour

· There is a half-day (five hour) minimum for technician labor

· Audio, PowerPoint and Lighting Technicians available
Tailor-made Meetings Package
 Choosing The Ritz-Carlton, Philadelphia to host your next meeting or event has always meant expecting an ideal meeting venue with iconic city views and impeccable service. To enhance that familiar feeling you have come to enjoy and to make your meetings even more valuable, you can now create your own package, completely tailored to what is important to you and your organization.

Book a meeting by June 30, 2013 with The Ritz-Carlton, Philadelphia to take place from July 1 through August 31, 2013 and choose up to four of the following value added options (for week-end programs choose five). Group rates starting from $179 for Deluxe Rooms.
  • Complimentary in guest room internet for all guest rooms
  • Complimentary General Session meeting space proportional to number of guest rooms
  • 1 in 40 complimentary guest rooms
  • 1 in 40 complimentary upgrades
  • Complimentary VIP amenities proportional to number of guest rooms (1 per 15 rooms)
  • 2012 banquet pricing
  • 10% off in-house audio-visual
  • 1 complimentary 60 minute Spa treatment for meeting planner
  • Complimentary guest room for site inspection or planning meeting (credited to master account)
  • Double Ritz-Carlton Rewarding Events points (for you or your client) – up to 50,000 points

Note: The above offer is subject to availability and applies to new bookings only for groups with ten (10) rooms or more on peak nights.
For more information or to receive a customized proposal, please contact the group sales team at (215) 523-8016.
Daily Meeting Rate
$195 per person

Have your next meeting at The Ritz-Carlton, Philadelphia and take advantage of convenient per person pricing:
  • Meeting room & full set-up
  • Full continental breakfast
  • Morning & afternoon breaks
  • Lunch buffet

Additional per person rates can be customized for any meeting needs.
Request more information