Perhaps more than any other occasion in your life, the events of your wedding day will come together to create an unforgettable, personal narrative that celebrates your love and crystallizes your dreams for the future. Although it may prove easy to get lost in the moment as you laugh, cry, eat and drink, the path that will lead you there is filled with uncertainty that can be easily navigated with the help of our sophisticated team of wedding professionals. See below for the answers to some frequently-asked-questions and tips for making the most of your journey!
What should I know before I contact The Ritz-Carlton, Guangzhou?
To ensure that the hotel’s Wedding Team is able to start helping you immediately, keep a few facts in mind when taking this first step toward your perfect wedding:
Approximate dates for the event
Alternate dates in case of scheduling conflicts
Your estimated budget
An estimate for the number of guests you plan to invite
How far in advance should I reserve my preferred date?
In China, the Labor Day holiday, National Day holiday and weekends in May and October are popular dates for wedding celebrations and in some cases are reserved two years in advance. Other dates are typically available on shorter notice. The Ladies and Gentlemen of the hotel’s Wedding Team will be pleased to advise you on availability.
How late can I confirm the number of guests attending my wedding celebration?
In order to ensure the quality and quantity of food offered at your celebration, the Catering Department requires an exact number of guests at least 72 hours prior to the start of the event. Since this is how many meals will be prepared, this figure will be considered a guarantee and will be billed in total even if fewer guests actually attend your event.
Can I hold my celebration outdoors?
The Wedding Team constantly scouts new venues and can offer several options for elegant outdoor celebrations.
Do I need a Wedding Coordinator?
A Wedding Coordinator will instill your celebration with a level of professionalism, confidence and poise that is difficult to achieve without expert support. In addition to helping you achieve your inner vision in terms of design and organization, Wedding Coordinators will further assist with:
Etiquette and protocol for your ceremony
A “Wedding Day Timeline” with which to organize yourself and your wedding party
Recommendations for outside professionals such as florists, musicians, photographers and designers
Consultation on menu and beverage selections
Guidance through your menu tasting and consolidating your thoughts
Overseeing the “behind the scenes” operation of your event while you enjoy the festivities
What will The Ritz-Carlton, Guangzhou provide for my celebration?
Rentals of The Ritz-Carlton, Guangzhou’s ballroom or other hotel facilities will include:
Full food and beverage catering
Tables, table linens, silverware, glassware and chairs
A dance floor and stage
Setup and staging
A scheduled ceremony rehearsal
An on-site Wedding Concierge to greet and assist your guests
How can I further personalize my celebration?
In addition to the comprehensive planning and execution of your wedding celebration, the Ladies and Gentlemen of the Wedding Team can assist in acquiring hand-picked accouterments to reflect your personal style, vision and character. Such “personal touches” might include authentic Chiavari chairs; specialty linens, base plates and bespoke menu cards; thoughtful welcome baskets for guests; intimate gifts for bridesmaids and groomsmen and much more—let your imagination be your guide!
What kind of floral arrangements are available?
The Wedding Team will help you to transform your artistic vision into elegant table centerpieces created by our in-house florist, while simultaneously sourcing top-quality flowers from external vendors with which to line the ballroom’s aisles and stage.
What preparations are needed three months before the big day?
Confirm your invitation text and design with a hotel-recommended printer.
What preparations are needed two months before the big day?
Schedule a menu tasting so you can make the most informed catering decisions possible.
What preparations are needed one month before the big day?
The short answer? Many! Here is a checklist of major actions and decisions that are best handled with time to spare:
Confirm guests’ special dietary requirements (i.e., vegetarian)
Confirm Master of Ceremonies and/or Program Coordinator
Meet with your Catering Sales Manager to finalize menus, beverage selections, event program and decorations, music selections, ballroom layout and billing arrangements
Confirm attendance numbers (to the best of your ability!)Prepare seating plan
What preparations are needed two weeks before the big day?
Confirm attendance based on invitation responses.
What preparations are needed one week before the big day?
Meet with your Catering Sales Manager to finalize and confirm:
Table layout and seating plans
Your event program
Any last-minute requests
What are the legal requirements for marriage in Guangzhou, China?
The minimum age for marriage in China is 22 for males and 20 for females. Marriage licenses will be issued by the Civil Affairs Office of Guangzhou.
Chinese nationals applying for a marriage license must provide:
A birth certificate
An ID card
Proof of legal ability to marry
Foreigners applying for a marriage license are generally required to submit at minimum:
A valid passport with a valid Chinese visa
A notarized “Affidavit of Marriageability” proving that the individual is legally free to marry
In the case of individuals who have been previously married, original or certified documents supporting the divorce, annulment decree or death of the individual’s spouse
Each couple applying for marriage must supply at least three “marriage photos” of the couple, together on a red background, and a registration fee of RMB 9 (net). Please note that Civil Affairs Office personnel may require additional documentation before issuing a marriage license.