Inspired Meetings and Conferences

Events

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Set in the Futian District and moments from Shenzhen Convention and Exhibition Center, The Ritz-Carlton, Shenzhen is a natural choice for inspired meetings and conferences. Elegantly designed and attentive in service, this business-friendly hotel offers an array of flexible meeting rooms ideal for product launches, training seminars, galas, executive board meetings and more.

16

Event Rooms

2177 SQ MT

Total Event Space

600

Capacity Largest Space

10

Breakout Rooms

Events

Start Planning your meetings or events here

Meeting table with executive chairs and a writing pad and water bottle in front of each

Meetings & Events

The Ritz-Carlton specializes in pairing ideal meeting venues with impeccable service.

A spectacular 608-square-meter (6,627-square-foot) grand ballroom in the city center
Ballroom feature direct elevator access to the hotel’s underground car park
Foyer and spacious nearby meeting rooms open onto a charming courtyard
Exceptional service and top-of-the-line equipment
Expert catering and conference service team

Meeting Room Details

Complement your meeting by selecting the ideal venue for your agenda and group size. At The Ritz-Carlton, Shenzhen, we offer an impeccable meeting space to suit every desire. Our tastefully appointed conference rooms are designed with both function and comfort in mind. From our Grand Ballroom to our Executive Boardroom, no luxurious detail has gone unnoticed. At The Ritz-Carlton, Shenzhen, no matter which meeting space you choose, you can rest assured it will be equipped with the most advanced technology, including a broadcasting system and a 12,000-lumen built-in projector. Here in our esteemed business hotel, our Technology Butler®, floral artists, culinary artists, and meeting planners are also available to attend to your every need.

Slightly obstructed view through a glass wall of a man and two women at a meeting table
Destination Services
  • Transportation organization
  • Off-site activities and catered events
  • Dedicated Meeting Services personnel to streamline communication and guarantee facility quality and consistency

Audio-Visual Services
  • Full, state-of-the-art Audio/Visual capabilities
  • Computers with the latest software applications
  • High-speed Internet access
  • LCD projectors & laser printers
  • Television sets and VCR players

Other
  • Teleconferencing
  • Conference concierge
  • Express check-in/departure
  • 24-hour secretarial services (fax, photocopies, telex, courier)
  • Airport shuttle service
  • Express mail services
  • Office Supplies
  • Name tag & place card printing
  • Internet access

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food, and sustainable seafood options.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated into the conference agenda during lunch breaks, receptions, and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour is a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Creative Conservation

Get out of the conference room and discover Shenzhen’s natural beauty. Group guests can join the Mangrove Wetlands Conservation Foundation (MCF) in its efforts to preserve vital habitat by planting mangroves and clearing the invasive plants that threaten them. Participation in this crucial project helps protect the environment and makes the world a more beautiful and healthful place.

For the Birds

Experience the spectacular beauty of China’s diverse bird populations and help protect their most essential habitats. The Futian Mangrove Nature Reserve is a wetland spot that serves as a necessary “rest station” for migratory birds. Group guests can help build nests vital to the survival and preservation of the rare species that congregate here.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

Outside Catering Services

Delicious dining and tasty treats are catered by The Ritz-Carlton, Shenzhen to your door. Let us turn your garden into an award-winning kitchen. Let us offer haute cuisine to match your haute couture. Let us refresh your soul as well as your palate. Let us make your event so grand, the next one will have a waiting list.

 

Garden with a long dining table with vases of flowers down the middle

Weddings & Occasions

The Ritz-Carlton specializes in pairing ideal Shenzhen meeting rooms with impeccable service

Dream weddings don't just happen, they're planned. Marriott Certified Wedding Planners are trained to help. After completing demanding coursework, each Marriott Certified Wedding Planner is qualified to coordinate weddings of all types, including ethnic and military weddings. Relying on experience, training, tradition and old-fashioned intuition, Marriott Certified Wedding Planners can help you determine an overall vision for your wedding and help you execute each detail. That includes setting an event budget; deciding on a menu; arranging table settings; and finding florists, photographers, a band and other entertainment for the big day.
Experts in board meetings, product launches or corporate-wide celebrations
Dedicated conference services and catering team including technical support experts
608-square-meter ballroom with 8.5-meter ceiling and divisible into three salons
Complimentary wireless internet access in function rooms, ballrooms and surrounding vicinity
Customized catering menu options available

Venues for Elegant Weddings in Shenzhen

Weddings at The Ritz-Carlton, Shenzhen are hosted in indoor and outdoor venues that reflect the elegance and beauty of the hotel itself. A rooftop garden offers a hidden, romantic setting for a rehearsal dinner or reception, and the Grand Ballroom is poised to host a celebration of up to 360 banquet guests.

Garden with a long dining table with vases of flowers down the middle

Wedding Advisor

Enjoy every moment of your dream wedding with wedding planning assistance from The Ritz-Carlton, Shenzhen. Our wedding planners specialize in creating romantic, personalized, and uniquely perfect weddings that brides, grooms, and their guests will remember for a lifetime. Allow the Ladies and Gentlemen of The Ritz-Carlton, Shenzhen to bring your most extravagant wedding fantasies to reality, from designing opulent floral arrangements from the freshest and most fragrant flowers available and helping you choose a delectable wedding menu, to selecting the perfect musical accompaniment for your ceremony and reception. At The Ritz-Carlton, Shenzhen, our wedding planning services revolve around you, your preferences, and your distinct needs. Providing you with a wedding unlike any other? It is our pleasure.

Event space with round tables set for a formal meal with floral centerpieces
Preparing for the Big Day

What is the preparation needed three months before the big day?

Invitations: Confirm text and design with the hotel printer.

What is the preparation needed two months before the big day?

Food: Schedule a date for food tasting.

What is the preparation needed one month before the big day?

  • Mail invitations

  • Confirm special dietary requirements of guests (vegetarian)

  • Confirm Master of Ceremonies/Program Coordinator

  • Meet with Catering Sales Manager and confirm:
  • Attendance Numbers

  • Menus

  • Beverages

  • Program and Music

  • Table Layout

  • Ballroom Layout

  • Ballroom Decoration

  • Billing Arrangement

  • Prepare Seating Allocation

What is the preparation needed two weeks before the big day?

Confirm RSVP list.

What is the preparation needed one week before the big day?

Meet with the Catering Sales Manager to finalize:

  • Attendance

  • Table plan

  • Program

  • Last-Minute Requests

General Information

What do I need to know before contacting the hotel?

You should know the estimated number of guests, a date, and an approximate budget for your celebration. If possible, choose a few alternative dates in case your first choice is not available.

How far in advance should I reserve the date?

Labor Day holiday, National Day holiday, and weekends of May and October are the most popular dates and bookings can be made as early as one year in advance. Other dates are typically available with less notice. Contact the hotel for more information about available dates.

When do I need to tell the hotel how many guests will be attending my wedding?

The catering department must be notified of the exact number of guests at least 72 hours prior to the start of the wedding. This will be considered a guarantee, for which you will be charged even if fewer guests attend the wedding.

May I hold my ceremony and/or reception outside?

We offer a number of outside venues for weddings, including the private homes of wedding couples.

Do I need a wedding coordinator?

You are advised to have a wedding coordinator manage these tasks:

  • Assist with etiquette and protocol for your ceremony.

  • Create a timeline for your entire wedding day.

  • Coordinate the wedding ceremony.

  • Recommend special event professionals to provide floral arrangements, music, photography, and invitations.

  • Act as a menu consultant for all food and beverage selections.

  • Arrange and attend your menu tasting.

  • Oversee the ceremony and reception.

What does The Ritz-Carlton provide for weddings and receptions?

The Ritz-Carlton provides all food and beverages, tables and chairs, table linens, silverware and glasses, a dance floor, and staging for your ceremony. The rental of a ceremony location includes chair set-up and staging as well as rehearsal time for the ceremony. This also includes an on-site Wedding Concierge to greet and assist your guests.

What other services or items can The Ritz-Carlton provide for my event?

The Ritz-Carlton can provide a wide range of specialty items to help you personalize your events such as Chiavari chairs, specialty linens, specialty base plates, and menu cards. We can also assist with welcome baskets, bridesmaid and groomsmen gifts, and a variety of other special amenities to help add that personal touch to your wedding.

How do I arrange for flowers?

We have florists to prepare table centerpieces based on the preferences of the wedding couple. We also work with our vendor to provide flowers along the aisles of the ballroom as well as those on the stage.

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Grand Ballroom 105x62.3x27.9 6544.5 600 400 138 114 600 360
Neptune 29.5x23x11.8 678.1 60 40 36 27 35 40
Mercury 26.2x23x11.8 602.8 60 40 36 27 35 40
Galaxy I 26.2x23x11.8 602.8 60 40 36 27 35 40
Galaxy II 23x19.7x11.8 452.1 40 30 30 24 20 30
Executive Boardroom 26.2x23x10.2 602.8 - - 12 - - -
Emerald 23x19.7x10.2 452.1 40 30 30 24 20 30
Luna 23x19.7x10.2 452.1 40 30 30 24 20 30
Jade 23x19.7x10.2 452.1 40 30 30 24 20 30
Aqua 23x19.7x10.2 452.1 40 30 30 24 20 30
Crystal 32.8x23x10.2 753.5 70 40 40 30 60 60
Harmony Ballroom 85.3x49.2x21.3 4198 260 150 72 90 250 160
Galaxy 45.9x23x11.8 1054.9 100 80 54 45 55 70
Grand Ballroom I 32.8x62.3x27.9 2045.2 220 140 72 60 180 110
Grand Ballroom II 32.8x62.3x27.9 2045.2 220 140 72 60 180 110
Grand Ballroom III 32.8x62.3x27.9 2045.2 220 140 72 60 180 110
Grand Ballroom
Dimensions (LxWxH)
105x62.3x27.9
Area (sq.ft)
6544.5
Theater
600
Schoolroom
400
Conference
138
U-Shape
114
Reception
600
Banquet
360
Neptune
Dimensions (LxWxH)
29.5x23x11.8
Area (sq.ft)
678.1
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Mercury
Dimensions (LxWxH)
26.2x23x11.8
Area (sq.ft)
602.8
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Galaxy I
Dimensions (LxWxH)
26.2x23x11.8
Area (sq.ft)
602.8
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Galaxy II
Dimensions (LxWxH)
23x19.7x11.8
Area (sq.ft)
452.1
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Executive Boardroom
Dimensions (LxWxH)
26.2x23x10.2
Area (sq.ft)
602.8
Theater
-
Schoolroom
-
Conference
12
U-Shape
-
Reception
-
Banquet
-
Emerald
Dimensions (LxWxH)
23x19.7x10.2
Area (sq.ft)
452.1
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Luna
Dimensions (LxWxH)
23x19.7x10.2
Area (sq.ft)
452.1
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Jade
Dimensions (LxWxH)
23x19.7x10.2
Area (sq.ft)
452.1
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Aqua
Dimensions (LxWxH)
23x19.7x10.2
Area (sq.ft)
452.1
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Crystal
Dimensions (LxWxH)
32.8x23x10.2
Area (sq.ft)
753.5
Theater
70
Schoolroom
40
Conference
40
U-Shape
30
Reception
60
Banquet
60
Harmony Ballroom
Dimensions (LxWxH)
85.3x49.2x21.3
Area (sq.ft)
4198
Theater
260
Schoolroom
150
Conference
72
U-Shape
90
Reception
250
Banquet
160
Galaxy
Dimensions (LxWxH)
45.9x23x11.8
Area (sq.ft)
1054.9
Theater
100
Schoolroom
80
Conference
54
U-Shape
45
Reception
55
Banquet
70
Grand Ballroom I
Dimensions (LxWxH)
32.8x62.3x27.9
Area (sq.ft)
2045.2
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Grand Ballroom II
Dimensions (LxWxH)
32.8x62.3x27.9
Area (sq.ft)
2045.2
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Grand Ballroom III
Dimensions (LxWxH)
32.8x62.3x27.9
Area (sq.ft)
2045.2
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Grand Ballroom 32x19x8.5 608 600 400 138 114 600 360
Neptune 9x7x3.6 63 60 40 36 27 35 40
Mercury 8x7x3.6 56 60 40 36 27 35 40
Galaxy I 8x7x3.6 56 60 40 36 27 35 40
Galaxy II 7x6x3.6 42 40 30 30 24 20 30
Executive Boardroom 8x7x3.1 56 - - 12 - - -
Emerald 7x6x3.1 42 40 30 30 24 20 30
Luna 7x6x3.1 42 40 30 30 24 20 30
Jade 7x6x3.1 42 40 30 30 24 20 30
Aqua 7x6x3.1 42 40 30 30 24 20 30
Crystal 10x7x3.1 70 70 40 40 30 60 60
Harmony Ballroom 26x15x6.5 390 260 150 72 90 250 160
Galaxy 14x7x3.6 98 100 80 54 45 55 70
Grand Ballroom I 10x19x8.5 190 220 140 72 60 180 110
Grand Ballroom II 10x19x8.5 190 220 140 72 60 180 110
Grand Ballroom III 10x19x8.5 190 220 140 72 60 180 110
Grand Ballroom
Dimensions (LxWxH)
32x19x8.5
Area (sq.mt)
608
Theater
600
Schoolroom
400
Conference
138
U-Shape
114
Reception
600
Banquet
360
Neptune
Dimensions (LxWxH)
9x7x3.6
Area (sq.mt)
63
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Mercury
Dimensions (LxWxH)
8x7x3.6
Area (sq.mt)
56
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Galaxy I
Dimensions (LxWxH)
8x7x3.6
Area (sq.mt)
56
Theater
60
Schoolroom
40
Conference
36
U-Shape
27
Reception
35
Banquet
40
Galaxy II
Dimensions (LxWxH)
7x6x3.6
Area (sq.mt)
42
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Executive Boardroom
Dimensions (LxWxH)
8x7x3.1
Area (sq.mt)
56
Theater
-
Schoolroom
-
Conference
12
U-Shape
-
Reception
-
Banquet
-
Emerald
Dimensions (LxWxH)
7x6x3.1
Area (sq.mt)
42
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Luna
Dimensions (LxWxH)
7x6x3.1
Area (sq.mt)
42
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Jade
Dimensions (LxWxH)
7x6x3.1
Area (sq.mt)
42
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Aqua
Dimensions (LxWxH)
7x6x3.1
Area (sq.mt)
42
Theater
40
Schoolroom
30
Conference
30
U-Shape
24
Reception
20
Banquet
30
Crystal
Dimensions (LxWxH)
10x7x3.1
Area (sq.mt)
70
Theater
70
Schoolroom
40
Conference
40
U-Shape
30
Reception
60
Banquet
60
Harmony Ballroom
Dimensions (LxWxH)
26x15x6.5
Area (sq.mt)
390
Theater
260
Schoolroom
150
Conference
72
U-Shape
90
Reception
250
Banquet
160
Galaxy
Dimensions (LxWxH)
14x7x3.6
Area (sq.mt)
98
Theater
100
Schoolroom
80
Conference
54
U-Shape
45
Reception
55
Banquet
70
Grand Ballroom I
Dimensions (LxWxH)
10x19x8.5
Area (sq.mt)
190
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Grand Ballroom II
Dimensions (LxWxH)
10x19x8.5
Area (sq.mt)
190
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Grand Ballroom III
Dimensions (LxWxH)
10x19x8.5
Area (sq.mt)
190
Theater
220
Schoolroom
140
Conference
72
U-Shape
60
Reception
180
Banquet
110
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Film Projector with Screen
  • LCD Panel
  • LCD Projector
  • Microphone
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Walkie Talkies
  • Wireless Internet
Event Services
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
  • Translator
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Polling Devices
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • On-Site Business Center is Staffed
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:¥328.00 / Person
  • Coffee Break:¥328.00 / Person
  • Continental Breakfast:¥580.00 / Person
  • Dinner:¥1080.00 / Person
  • Full Breakfast:¥580.00 / Person
  • Lunch:¥680.00 / Person
  • Reception:¥680.00 / Person