Preparing for the Big Day
What is the preparation needed three months before the big day?
Invitations: Confirm text and design with the hotel printer.
What is the preparation needed two months before the big day?
Food: Schedule a date for food tasting.
What is the preparation needed one month before the big day?
- Mail invitations
- Confirm special dietary requirements of guests (vegetarian)
- Confirm Master of Ceremonies/Program Coordinator
- Meet with Catering Sales Manager and confirm:
- Attendance Numbers
- Program and Music
- Table Layout
- Ballroom Layout
- Ballroom Decoration
- Billing Arrangement
- Prepare Seating Allocation
What is the preparation needed two weeks before the big day?
Confirm RSVP list.
What is the preparation needed one week before the big day?
Meet with the Catering Sales Manager to finalize:
- Table plan
- Last-Minute Requests
What do I need to know before contacting the hotel?
You should know the estimated number of guests, a date, and an approximate budget for your celebration. If possible, choose a few alternative dates in case your first choice is not available.
How far in advance should I reserve the date?
Labor Day holiday, National Day holiday, and weekends of May and October are the most popular dates and bookings can be made as early as one year in advance. Other dates are typically available with less notice. Contact the hotel for more information about available dates.
When do I need to tell the hotel how many guests will be attending my wedding?
The catering department must be notified of the exact number of guests at least 72 hours prior to the start of the wedding. This will be considered a guarantee, for which you will be charged even if fewer guests attend the wedding.
May I hold my ceremony and/or reception outside?
We offer a number of outside venues for weddings, including the private homes of wedding couples.
Do I need a wedding coordinator?
You are advised to have a wedding coordinator manage these tasks:
- Assist with etiquette and protocol for your ceremony.
- Create a timeline for your entire wedding day.
- Coordinate the wedding ceremony.
- Recommend special event professionals to provide floral arrangements, music, photography, and invitations.
- Act as a menu consultant for all food and beverage selections.
- Arrange and attend your menu tasting.
- Oversee the ceremony and reception.
What does The Ritz-Carlton provide for weddings and receptions?
The Ritz-Carlton provides all food and beverages, tables and chairs, table linens, silverware and glasses, a dance floor, and staging for your ceremony. The rental of a ceremony location includes chair set-up and staging as well as rehearsal time for the ceremony. This also includes an on-site Wedding Concierge to greet and assist your guests.
What other services or items can The Ritz-Carlton provide for my event?
The Ritz-Carlton can provide a wide range of specialty items to help you personalize your events such as Chiavari chairs, specialty linens, specialty base plates, and menu cards. We can also assist with welcome baskets, bridesmaid and groomsmen gifts, and a variety of other special amenities to help add that personal touch to your wedding.
How do I arrange for flowers?
We have florists to prepare table centerpieces based on the preferences of the wedding couple. We also work with our vendor to provide flowers along the aisles of the ballroom as well as those on the stage.