What are the deposits based on and when are they due? The Ritz-Carlton, Laguna Niguel requires full pre-payment for all events. Deposits are based on the contracted/estimated number of guests, food and beverage minimum, room rental, service charge of 25 percent (28% outdoors), applicable sales tax, and the following schedule:
An initial deposit is required to reserve space for your event.
A second deposit is required (180) days prior to your event.
A third deposit is required (90) days prior to your event.
Final deposit is based on the final estimated number of guests and summary of charges plus an additional 10% of the overall estimate for any additional costs, per The Hotel Credit Policy is due (21) days prior to the actual event date.
All deposits are non-refundable and non-transferable.
Events booked and scheduled within 90 days of event date will require full prepayment at time of contract.
A signed credit card authorization form will be required to confirm your event and to guarantee payment of any additional charges incurred during the Event. Deposits by checks are acceptable and due (14) days prior to initial deposit due dates.
Does the Couple get a complimentary room for the wedding night? The resort provides a complimentary ocean view guestroom for the couple on the night before and the night of their wedding.
Can the complimentary room be upgraded? The complimentary guestroom may be upgraded at an additional cost, based on availability. You may choose to extend the complimentary room to a member of your wedding party or family. A separate room reservation for an upgraded room would be made for you by your Special Events Manager and the room would be charged at the prevailing rate.
Where does the wedding party get ready before the wedding? We recommend guestroom reservations be made for a minimum two night length of stay with a check-in date of the night before the wedding and check-out the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.
The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton Spa, Laguna Niguel. Hair styling, make-up, manicures, pedicures, massages and couples treatments are all available on property.
Does the hotel offer a discounted room block? If you wish to reserve a block of rooms for your family and guests, please notify your Catering Manager who can provide you with availability and a courtesy rate for up to 8 guestrooms. Ten guestrooms or more require a group sales agreement and deposit.
Room blocks are held on a tentative basis, and any unclaimed rooms will be released thirty days prior to the event. Please note our check in time is 4 p.m. and check out is 11 a.m.
Guest parking? The Ritz-Carlton, Laguna Niguel is pleased to offer a reduced valet parking fee for any of your guests attending the wedding. Reduced valet parking is only applicable to day parking and does not apply to overnight parking. The hotel offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Catering Sales Manager for current pricing.
May we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort? We reserve the privilege of wedding photography at the resort for Ritz-Carlton Wedding Couples exclusively.
What is the responsibility of a Special Events Manager?
Act as the on-site liaison between your wedding coordinator and Hotel operations staff.
Establish your guest room block and monitor the status of reservations (if applicable).
Personally oversee the details of the Couple’s room reservations (if applicable).
Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities.
Act as menu consultant for all food and beverage selections.
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.
Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations.
Ensure a seamless transition to the Banquet Captain on the day of your event.
Review your banquet checks for accuracy, prior to the completion of your final bill.
What are the responsibilities of a Wedding Coordinator?
Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager.
Organize and coordinate your ceremony rehearsal. Remind wedding party of all pertinent “call times” and “don’t forgets” on the wedding day.
Confirm call times and details with all vendors several days prior to the wedding day.
Be the liaison with your family, wedding party and all vendors.
Assist the bride and wedding party with dressing.
Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières.
Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.
Coordinate your actual ceremony (i.e. line up bride party, assist bride with dress, etc.)
Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)
Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events.
Collect any personal items you may have brought at the conclusion of the reception.
Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event.
Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.
What is the average cost per person for food and beverage? Based on our current banquet menus, on average you may expect to spend approximately $150 - $200 per person for lunch and $225 - $285 per person for dinner, both of which are exclusive of service charge and sales tax. These averages would encompass hors d’oeuvres during your welcome reception, two-course plated meal, wedding cake, wine service with the meal, sparkling wine toast and a hosted bar for four hours.
Please be aware that our menu items and pricing are subject to change and are guaranteed 90 days in advance. Your final menu pricing will be based on your actual selection.
Can food or beverage be brought in from the outside? It is our policy that all food and alcoholic beverages must be provided by the resort. However, the Resort will evaluate the requests for ethnic outside catering on a case by case basis. The sale and service of alcoholic beverages is regulated by the California State Liquor Commission, and The Ritz-Carlton, Laguna Niguel is responsible for the administration of those regulations. It is our policy that all alcoholic beverages must be provided by the resort.
Please explain the food and beverage minimum. The food and beverage minimum is the least amount of money that you are required to spend on a combination of food and beverage, excluding service charge and sales tax, but it is not all that you could spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items to equal or exceed the required dollar figure.
The following examples would apply towards the food and beverage minimum:
Hors d’oeuvres, food display and carving stations, plated or buffet meal, wedding cake, dessert stations, late night snack stations, wine service, champagne toast and bar service.
Centerpieces, upgraded linens/china/silverware, décor, and specialty lighting would not apply towards the food and beverage minimum.
When do I need to finalize my menu? Food and beverage selections must be finalized and confirmed with your Special Event Manager a maximum of 6-8 weeks prior to the date of your wedding.
When do I need to let the hotel know exactly how many guests will be attending my event? Your Special Events Manager must be notified of the exact number of guests attending a function at least 72 hours to five business days prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the event.
How is the Ritz-Carlton, Laguna Niguel environmentally friendly?
Green Wedding Mission Our mission at The Ritz-Carlton, Laguna Niguel is to heighten the hotel and consumer awareness in supporting and sustaining Southern California’s natural resources. Our Wedding Specialists and culinary staff will offer eco-friendly alternatives in the planning of social occasions.
We are pleased to offer:
Support of local growers
Sustainable food products
Recommendations on local “green” vendors
R.E.A.C.T (Ritz Energy Action Conversation Team)
Employee conservation training
Water conservation and natural irrigation system
What choices can you make?
One location Provide both ceremony and reception at one venue. Less travel equals less generation of carbon emissions.
Naturally Organic Take advantage of natural daylight hours in opposition to consuming additional electricity to light the evening hours.
Create an organic food and beverage menu with our Executive Chef and Sommelier. Select organic and natural materials for décor (i.e. “living arrangements,” hemp table linens and chair covers, soy candles).
Paper not required Email a digital “Save the Date.”
Design your wedding invitations with recyclable paper and choose soy ink.
Create and use a wedding website as an alternative form of communicating all of your important wedding details. Select a photographer that only shoots digital images.
What does an organic menu consist of? Personally create and customize an organic menu with our Executive Chef Brian Sundeen. Chef Sundeen will partner with you and offer innovative ideas to achieve an earth friendly menu.