Say, “I Do,” at a Romantic Beach Wedding in California

Weddings

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Expect a blend of modern elegance and ocean-inspired luxury when you host your wedding at this Laguna Beach resort. From breathtaking ceremonies on an oceanfront lawn to elegant ballroom receptions, The Ritz-Carlton, Laguna Niguel creates destination weddings that capture the magic and distinction of Southern California. Discover a vast selection of indoor and outdoor venues, as well as package options and resort experiences that transform a wedding into a weekend away. Welcoming all faiths and cultures, the resort proudly offers an on-site chef-driven culinary program dedicated to South Asian weddings, balancing artistic plated meals with family-style selections, buffets, and customized menus.

20

Event Rooms

67053 SQ FT

Total Event Space

900

Capacity Largest Space

11

Breakout Rooms

WEDDINGS

Start Planning Your Wedding Here

Tell us about your wedding, then we'll contact you and plan it together.

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Weddings and Occasions

18 Dana Point event venues and 8 outdoor lawns or terraces

Dream weddings don't just happen, they're planned. Marriott Certified Wedding Planners are trained to help. After completing demanding coursework, each Marriott Certified Wedding Planner is qualified to coordinate weddings of all types, including ethnic and military weddings. Relying on experience, training, tradition and old-fashioned intuition, Marriott Certified Wedding Planners can help you determine an overall vision for your wedding and help you execute each detail. That includes setting an event budget; deciding on a menu; arranging table settings; and finding florists, photographers, a band and other entertainment for the big day.
A total of 26,000 square feet of conference and banquet space
More than 54,000 square feet of outdoor space for your event in Dana Point
A table setting with fork, beaded table cloth and bead-rimmed plate

Culinary Collaboration

Chef de Cuisine and New Delhi-native Sanjay Rawat bring a decade of international cooking experience with a nuanced understanding of India’s multi-faceted culinary landscape to the resort's new culinary program.

Ocean Suite - Living Area

A Suite Escape

The perfect pre- or post-wedding treat, experience Laguna Beach-inspired living in luxurious suites with large living areas, outdoor spaces and stunning Pacific views.

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Wedding Advisor

Let The Ritz-Carlton, Laguna Niguel help plan your beachfront wedding with impeccable service and spectacular venues.

What are the deposits based on and when are they due?

The Ritz-Carlton, Laguna Niguel requires full pre-payment for all events. Deposits are based on the contracted/estimated number of guests, food and beverage minimum, room rental, Staff and House charge of 26 percent (30% outdoors), applicable sales tax, and the following schedule:

  • An initial deposit is required to reserve space for your event.
  • A second deposit is required (180) days prior to your event.
  • A third deposit is required (90) days prior to your event.
  • Final deposit is based on the final estimated number of guests and summary of charges plus an additional 10% of the overall estimate for any additional costs, per The Hotel Credit Policy is due (21) days prior to the actual event date.
  • All deposits are non-refundable and non-transferable.
  • Events booked and scheduled within 90 days of event date will require full prepayment at time of contract.

A completed electronic credit card link will be required to confirm your event and to guarantee payment of any additional charges incurred during the Event. Deposits by checks are acceptable and due (14) days prior to initial deposit due dates.

 

Does the Couple get a complimentary room for the wedding night?

The resort provides a complimentary ocean view guestroom for the couple on the night before and the night of their wedding.

 

Can the complimentary room be upgraded?

The complimentary guestroom may be upgraded at an additional cost, based on availability. You may choose to extend the complimentary room to a member of your wedding party or family. A separate room reservation for an upgraded room would be made for you by your Special Events Manager and the room would be charged at the prevailing rate.

 

Where does the wedding party get ready before the wedding?

We recommend guestroom reservations be made for a minimum two night length of stay with a check-in date of the night before the wedding and check-out the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.

 

The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton Spa, Laguna Niguel. Hair styling, make-up, manicures, pedicures, massages and couples treatments are all available on property.

 

Does the hotel offer a discounted room block?

A special rate may be contracted for 10 or more rooms based on availability. The Ritz-Carlton, Laguna Niguel strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests, with a signed agreement and deposit.

 

Guest parking?

The Ritz-Carlton, Laguna Niguel is pleased to offer a reduced valet parking fee for any of your guests attending the wedding. Reduced valet parking is only applicable to day parking and does not apply to overnight parking. The hotel offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Catering Sales Manager for current pricing.

 

May we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort?

Photography is permitted exclusively for couples having their wedding at The Ritz-Carlton, Laguna Niguel.

 

Are dogs allowed onsite and to be a part of our wedding?

The Ritz-Carlton, Laguna Niguel is a pet-friendly resort and welcomes dogs to participate in your special day. For more information about our pet policy click here.

What is the responsibility of a Special Events Manager?

  • Act as the on-site liaison between your wedding coordinator and Hotel operations staff.

  • Establish your guest room block and monitor the status of reservations (if applicable).

  • Personally oversee the details of the Couple’s room reservations (if applicable).

  • Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities.

  • Act as menu consultant for all food and beverage selections.

  • Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel.

  • Create an estimate of charges outlining your financial commitments and deposit schedule.

  • Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.

  • Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations.

  • Ensure a seamless transition to the Banquet Captain on the day of your event.

  • Review your banquet checks for accuracy, prior to the completion of your final bill.

  • What are the responsibilities of a Wedding Coordinator?

  • Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.

  • Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager.

  • Organize and coordinate your ceremony rehearsal. Remind wedding party of all pertinent “call times” and “don’t forgets” on the wedding day.

  • Confirm call times and details with all vendors several days prior to the wedding day.

  • Be the liaison with your family, wedding party and all vendors.

  • Assist the bride and wedding party with dressing.

  • Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières.

  • Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.

  • Coordinate your actual ceremony (i.e. line up bride party, assist bride with dress, etc.)

  • Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)

  • Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events.

  • Collect any personal items you may have brought at the conclusion of the reception.

  • Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event.

  • Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.

What is the average cost per person for food and beverage?

Based on current banquet menus, on average you may expect to spend approximately $250 USD per person for lunch and $250 USD to $375 USD per person for dinner, exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome reception, two-course plated meal, wedding cake, wine service with the meal, sparkling wine toast and a hosted bar for four hours.

Please be aware that our menu items and pricing are subject to change and are guaranteed 90 days in advance.  Your final menu pricing will be based on your actual selection.

 

Can food or beverage be brought in from the outside?

It is our policy that all food and alcoholic beverages must be provided by the resort. However, the Resort will evaluate the requests for ethnic outside catering on a case by case basis. The sale and service of alcoholic beverages is regulated by the California State Liquor Commission, and The Ritz-Carlton, Laguna Niguel is responsible for the administration of those regulations. It is our policy that all alcoholic beverages must be provided by the resort.

 

Please explain the food and beverage minimum.

The food and beverage minimum is the least amount of money that you are required to spend on a combination of food and beverage, excluding Staff and House charge and sales tax, but it is not all that you could spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items to equal or exceed the required dollar figure.

The following examples would apply towards the food and beverage minimum:

 

  • Hors d’oeuvres, food display and carving stations, plated or buffet meal, wedding cake, dessert stations, late night snack stations, wine service, champagne toast and bar service.
  • Centerpieces, upgraded linens/china/silverware, décor, and specialty lighting would not apply towards the food and beverage minimum.

 

When do I need to finalize my menu?

Food and beverage selections must be finalized and confirmed with your Special Event Manager a maximum of 6-8 weeks prior to the date of your wedding.

 

When do I need to let the hotel know exactly how many guests will be attending my event?

Your Special Events Manager must be notified of the exact number of guests attending a function at least five business days prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the event.

 

Do you offer ethnic cuisine?

Our culinary team is happy to create customized menus incorporating authentic ethnic cuisine. The chefs are particularly familiar with Indian, Mexican, Italian, Spanish, as well as Kosher dishes.

 

We are having a green themed wedding. What are your organic offerings?

Our culinary team is happy to work with you to incorporate sustainable and organic products into your menu. Please note this may increase the total cost of your food & beverage package, as these ingredients tend to be more expensive. 

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The Monarch Bay Sunset Terrace

The Monarch Bay Sunset Terrace is a beautifully private and quaint Spanish tiled courtyard overlooking the Pacific Ocean. This oceanfront setting situated atop of a 150-foot bluff is the exclusive ceremony location for the Plaza Room. The breathtaking ocean views will frame a picture perfect setting for your celebration. Wedding ceremonies up to 74 guests.

Rows of chairs set on a lawn overlooking the ocean

The Bluff

The Bluff is a lush ceremony location that offers a panoramic view of the Pacific Ocean and the coastline. With the unique setting of the Gazebo Lawn, your guests will enjoy the soft ocean breezes and soothing sounds of waves crashing below as they experience what is sure to be a memory of a lifetime. Wedding ceremonies up to 550 guests.

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The Pacific Promenade Lawn

The Pacific Promenade Lawn is the exclusive ceremony location for the Pacific Promenade Room. This beautifully landscaped setting offers panoramic views of the Pacific Ocean, northern coastline and offers a lush lawn, lined with richly colored gardens and native palms. With the backdrop of the California Riviera, you and your guests will always treasure the amazing experience. Wedding ceremonies up to 275 guests.

Stunning Ocean Views

Dana Lawn

This lush ocean-view lawn is the perfect venue for cocktail receptions and alfresco dinners, offering a casual elegance and Southern California feel. Receptions up to 700 and dinners up to 420.

The Gazebo Lawn
Reception Venues
Chandelier hangs over a formal banquet
The Plaza

French doors open to a commanding view of the ocean from the private half-moon balcony. The Plaza room offers classical touches such as a crystal chandelier and white marble fireplace. Wedding receptions up to 70 guests.

Ritz Carlton Hotel image
The Terrace Salon

Reminiscing the tranquility and coolness of the Pacific Ocean with a private balcony, is the art deco inspired Terrace Salon. The Terrace Salon features creamy and beige tones surrounded by sumptuous mother of pearl wall panel insets creating a beautiful “play of light.” Wedding receptions up to 150 guests.

Formal event setup with square tables and a large window with sunset view
The Pavilion

One of our premiere ocean-facing reception sites, The Pavilion, features crystal chandeliers and domed ceilings. French doors open onto a private terrace with a 180 degree panoramic view of the Pacific Ocean, sun swept beach and northern coastline. Wedding receptions up to 200 guests.

Banquet in a room with large windows
The Pacific Promenade Ballroom

Among the most unique ballrooms in Southern California, The Pacific Promenade has floor-to-ceiling windows offering breathtaking views of the Pacific Ocean. A beautiful open-air marble foyer welcomes guests into an atmosphere of secluded privacy, complemented by a rich cream, gold, blue and green color scheme. Wedding receptions up to 275 guests.

Ballroom set for a wedding reception with dining tables and lounge chairs
The Ritz-Carlton Ballroom

California elegance combined with contemporary accents is the hallmark for our largest event space. Receptions up to 550 guests.

Banquet tables on an ocean-view terrace
Monarch Bay Sunset Terrace

A beautifully private and quaint Spanish tiled terrace overlooking the Pacific Ocean, framing a picture-perfect setting for your celebration. Receptions up to 74 guests.

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
The Ritz-Carlton Ballroom 140x66x13 9240 800 500 0 0 900 700
Salon 1, Salon 5 35x35x13 1225 100 60 35 40 125 70
Salon 2, Salon 6 34x35x13 1190 90 60 36 40 100 60
Salon 3, Salon 4 35x67x13 2345 180 120 60 70 200 160
The Pavilion 130x30x10 3900 300 200 0 - 350 250
Pavilion I, II, III, IV or V 26x30x10 780 40 30 20 24 50 50
Pacific Promenade 52x82x16 4264 420 240 180 75 540 330
Pacific Promenade I 52x26x15 1352 140 80 50 50 180 110
Pacific Promenade II 52x26x15 1522 140 80 50 50 180 110
Pacific Promenade III 52x26x15 1352 140 80 50 50 180 110
The Colonnade 23x28x10 644 40 20 20 24 40 40
The Plaza 47x26x10 1222 100 60 40 40 70 70
The Terrace Salon 50x70x10 3500 140 90 40 40 200 180
Pacific Promenade I, Pacific Promenade, II 52x26x15 3203 - - - - - -
Pacific Promenade II, Pacific Promenade III 52x26x15 1352 - - - - - -
Dana Lawn -x-x- 16000 - - - - - -
Monarch Bay Courtyard -x-x- 4512 - - - - - -
Monarch Bay Sunset Terrace -x-x- 1600 - - - - - -
The Bluff -x-x- 4850 - - - - - -
Pacific Promenade Lawn -x-x- 3000 - - - - - -
The Ritz-Carlton Ballroom
Dimensions (LxWxH)
140x66x13
Area (sq.ft)
9240
Theater
800
Schoolroom
500
Conference
0
U-Shape
0
Reception
900
Banquet
700
Salon 1, Salon 5
Dimensions (LxWxH)
35x35x13
Area (sq.ft)
1225
Theater
100
Schoolroom
60
Conference
35
U-Shape
40
Reception
125
Banquet
70
Salon 2, Salon 6
Dimensions (LxWxH)
34x35x13
Area (sq.ft)
1190
Theater
90
Schoolroom
60
Conference
36
U-Shape
40
Reception
100
Banquet
60
Salon 3, Salon 4
Dimensions (LxWxH)
35x67x13
Area (sq.ft)
2345
Theater
180
Schoolroom
120
Conference
60
U-Shape
70
Reception
200
Banquet
160
The Pavilion
Dimensions (LxWxH)
130x30x10
Area (sq.ft)
3900
Theater
300
Schoolroom
200
Conference
0
U-Shape
-
Reception
350
Banquet
250
Pavilion I, II, III, IV or V
Dimensions (LxWxH)
26x30x10
Area (sq.ft)
780
Theater
40
Schoolroom
30
Conference
20
U-Shape
24
Reception
50
Banquet
50
Pacific Promenade
Dimensions (LxWxH)
52x82x16
Area (sq.ft)
4264
Theater
420
Schoolroom
240
Conference
180
U-Shape
75
Reception
540
Banquet
330
Pacific Promenade I
Dimensions (LxWxH)
52x26x15
Area (sq.ft)
1352
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
Pacific Promenade II
Dimensions (LxWxH)
52x26x15
Area (sq.ft)
1522
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
Pacific Promenade III
Dimensions (LxWxH)
52x26x15
Area (sq.ft)
1352
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
The Colonnade
Dimensions (LxWxH)
23x28x10
Area (sq.ft)
644
Theater
40
Schoolroom
20
Conference
20
U-Shape
24
Reception
40
Banquet
40
The Plaza
Dimensions (LxWxH)
47x26x10
Area (sq.ft)
1222
Theater
100
Schoolroom
60
Conference
40
U-Shape
40
Reception
70
Banquet
70
The Terrace Salon
Dimensions (LxWxH)
50x70x10
Area (sq.ft)
3500
Theater
140
Schoolroom
90
Conference
40
U-Shape
40
Reception
200
Banquet
180
Pacific Promenade I, Pacific Promenade, II
Dimensions (LxWxH)
52x26x15
Area (sq.ft)
3203
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Pacific Promenade II, Pacific Promenade III
Dimensions (LxWxH)
52x26x15
Area (sq.ft)
1352
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Dana Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
16000
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Monarch Bay Courtyard
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
4512
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Monarch Bay Sunset Terrace
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
1600
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
The Bluff
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
4850
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Pacific Promenade Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
3000
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
The Ritz-Carlton Ballroom 42.7x20.1x4 858.4 800 500 0 0 900 700
Salon 1, Salon 5 10.7x10.7x4 113.8 100 60 35 40 125 70
Salon 2, Salon 6 10.4x10.7x4 110.6 90 60 36 40 100 60
Salon 3, Salon 4 10.7x20.4x4 217.9 180 120 60 70 200 160
The Pavilion 39.6x9.1x3 362.3 300 200 0 - 350 250
Pavilion I, II, III, IV or V 7.9x9.1x3 72.5 40 30 20 24 50 50
Pacific Promenade 15.8x25x4.9 396.1 420 240 180 75 540 330
Pacific Promenade I 15.8x7.9x4.6 125.6 140 80 50 50 180 110
Pacific Promenade II 15.8x7.9x4.6 141.4 140 80 50 50 180 110
Pacific Promenade III 15.8x7.9x4.6 125.6 140 80 50 50 180 110
The Colonnade 7x8.5x3 59.8 40 20 20 24 40 40
The Plaza 14.3x7.9x3 113.5 100 60 40 40 70 70
The Terrace Salon 15.2x21.3x3 325.2 140 90 40 40 200 180
Pacific Promenade I, Pacific Promenade, II 15.8x7.9x4.6 297.6 - - - - - -
Pacific Promenade II, Pacific Promenade III 15.8x7.9x4.6 125.6 - - - - - -
Dana Lawn -x-x- 1486.4 - - - - - -
Monarch Bay Courtyard -x-x- 419.2 - - - - - -
Monarch Bay Sunset Terrace -x-x- 148.6 - - - - - -
The Bluff -x-x- 450.6 - - - - - -
Pacific Promenade Lawn -x-x- 278.7 - - - - - -
The Ritz-Carlton Ballroom
Dimensions (LxWxH)
42.7x20.1x4
Area (sq.mt)
858.4
Theater
800
Schoolroom
500
Conference
0
U-Shape
0
Reception
900
Banquet
700
Salon 1, Salon 5
Dimensions (LxWxH)
10.7x10.7x4
Area (sq.mt)
113.8
Theater
100
Schoolroom
60
Conference
35
U-Shape
40
Reception
125
Banquet
70
Salon 2, Salon 6
Dimensions (LxWxH)
10.4x10.7x4
Area (sq.mt)
110.6
Theater
90
Schoolroom
60
Conference
36
U-Shape
40
Reception
100
Banquet
60
Salon 3, Salon 4
Dimensions (LxWxH)
10.7x20.4x4
Area (sq.mt)
217.9
Theater
180
Schoolroom
120
Conference
60
U-Shape
70
Reception
200
Banquet
160
The Pavilion
Dimensions (LxWxH)
39.6x9.1x3
Area (sq.mt)
362.3
Theater
300
Schoolroom
200
Conference
0
U-Shape
-
Reception
350
Banquet
250
Pavilion I, II, III, IV or V
Dimensions (LxWxH)
7.9x9.1x3
Area (sq.mt)
72.5
Theater
40
Schoolroom
30
Conference
20
U-Shape
24
Reception
50
Banquet
50
Pacific Promenade
Dimensions (LxWxH)
15.8x25x4.9
Area (sq.mt)
396.1
Theater
420
Schoolroom
240
Conference
180
U-Shape
75
Reception
540
Banquet
330
Pacific Promenade I
Dimensions (LxWxH)
15.8x7.9x4.6
Area (sq.mt)
125.6
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
Pacific Promenade II
Dimensions (LxWxH)
15.8x7.9x4.6
Area (sq.mt)
141.4
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
Pacific Promenade III
Dimensions (LxWxH)
15.8x7.9x4.6
Area (sq.mt)
125.6
Theater
140
Schoolroom
80
Conference
50
U-Shape
50
Reception
180
Banquet
110
The Colonnade
Dimensions (LxWxH)
7x8.5x3
Area (sq.mt)
59.8
Theater
40
Schoolroom
20
Conference
20
U-Shape
24
Reception
40
Banquet
40
The Plaza
Dimensions (LxWxH)
14.3x7.9x3
Area (sq.mt)
113.5
Theater
100
Schoolroom
60
Conference
40
U-Shape
40
Reception
70
Banquet
70
The Terrace Salon
Dimensions (LxWxH)
15.2x21.3x3
Area (sq.mt)
325.2
Theater
140
Schoolroom
90
Conference
40
U-Shape
40
Reception
200
Banquet
180
Pacific Promenade I, Pacific Promenade, II
Dimensions (LxWxH)
15.8x7.9x4.6
Area (sq.mt)
297.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Pacific Promenade II, Pacific Promenade III
Dimensions (LxWxH)
15.8x7.9x4.6
Area (sq.mt)
125.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Dana Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
1486.4
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Monarch Bay Courtyard
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
419.2
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Monarch Bay Sunset Terrace
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
148.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
The Bluff
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
450.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Pacific Promenade Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
278.7
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Film Projector with Screen
  • LCD Projector
  • Microphone
  • Overhead Projector
  • PA System
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Videoconferencing
  • Walkie Talkies
  • Wired Internet
  • Wireless Internet
Event Services
  • Carpenter
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
Event Equipment & Supplies
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Installed Stage
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Polling Devices
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:$19.00 / Person
  • Coffee Break:$19.00 / Person
  • Continental Breakfast:$54.00 / Person
  • Dinner:$230.00 / Person
  • Full Breakfast:$62.00 / Person
  • Lunch:$77.00 / Person
  • Reception:$241.00 / Person