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Wedding Advisor

Couples often have questions about having their wedding at The Ritz-Carlton, Cleveland. The Wedding Advisor answers some of the most frequently asked questions, but we would love to speak with you personally about your vision. Please call our Social Catering department at (216) 623-1300.

May I use outside vendors?
We welcome outside vendors for music, flowers and photography.

Are there any guidelines or requirements for using outside vendors?
If your vendor has not had experience working at our property, we request a meeting to familiarize them with the space, accessibility and delivery.

Do you have a list of preferred vendors?
Your wedding professional can offer a list of preferred vendors.

 

What does The Ritz-Carlton provide for weddings and receptions?
The Ritz-Carlton provides all food and beverages, tables and chairs, white table linens, imported china, silverware and glasses, a dance floor, and staging. Use of a ceremony location includes chair set-up and staging, as well as rehearsal time for the ceremony. 

What other services or items can The Ritz-Carlton provide for my event?
The Ritz-Carlton can provide a wide range of specialty items to help you personalize your event, such as chiavari chairs, specialty linens, specialty base plates and menu cards. We can also assist you with welcome baskets, bridesmaid and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding. Costs for all items vary.

 

What do I need to know before contacting the hotel?
We welcome you to contact us at any time!  However, if you know the estimated number of guests, preferred date(s), and an approximate budget for your event, we will be able to better assist you.

How far in advance should I reserve the date?
Although The Ritz-Carlton, Cleveland often fills popular dates far in advance, dates may be available with less notice. You should reserve the date as soon as you would like to comfort of knowing the date is held for you and no one else. Contact the hotel for more information about availability.

What is the minimum cost per person for food and beverage for my wedding at The Ritz-Carlton, Cleveland?
Based on our current banquet menus, you may expect to spend a minimum of $140 per person, exclusive of service charge and sales tax. This includes hors d’oeuvres, a plated meal, wedding cake enhancements, and an open, hosted bar for the event. Your final menu pricing will be based on your actual selections.

When are the deposits due?
To secure your event with us, we respectfully require a non-refundable deposit(s) followed by the estimated balance payable ten business days prior to the event. Payments may be made with major credit card or certified check only.

When do I need to tell The Ritz-Carlton exactly how many guests will be attending my wedding?
Your wedding professional must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the function. The final amount charge is based on the number of guests guaranteed or in attendance, whichever is greater.

Do the bride and groom get a complimentary room for the wedding night?
Yes, the hotel is happy to provide a complimentary guestroom for the bride and groom on the night of their wedding with a minimum of 75 guests in attendance at the reception.

Are there special room rates for wedding guests?
For family and friends of the wedding party, The Ritz-Carlton, Cleveland will be happy to quote preferential rates for those requiring overnight accommodations.

What is required by the state of Ohio for a legal wedding ceremony?
A legal wedding ceremony requires a wedding officiant licensed by the state of Ohio and a valid marriage license. Requirements for obtaining a marriage license include the presence of both parties at the county courthouse where at least one applicant resides. Applicants must provide a social security card and proof of age and identity with a valid driver's license, passport or birth certificate. Both applicants must provide name, age, address, place and date of birth, occupation, social security number, father's name and mother's maiden name. Since requirements can vary between counties, please contact your local courthouse before applying.

What local laws affect events at The Ritz-Carlton?
The Ritz-Carlton, Cleveland abides by all local and state alcohol laws, including a 2 a.m. last call and 2:30 a.m. bar closing. No alcoholic beverages can be brought into the hotel from outside. All guests must abide by the fire and safety guidelines.  Vendors must present valid insurance papers. The hotel invites you to enjoy reception music until 1 a.m.

How do I arrange my wedding at The Ritz-Carlton, Cleveland?
Our wedding professionals will organize and coordinate all on-site aspects of your wedding ceremony and reception to help create your vision. Your wedding professional will:

  • Assist with etiquette and protocol for your ceremony
  • Recommend special event professionals to provide floral arrangements, music, photography and invitations
  • Act as a menu consultant for all food and beverage selections
  • Arrange and attend your menu tasting
  • Oversee the ceremony and reception

For assistance with aspects of your wedding not related to the hotel, we are happy to recommend a wedding coordinator. 

 

How do I choose the food for my reception?
Whether your reception is an intimate dinner or a lavish gathering, we offer a range of cuisines. From hors d’oeuvres and champagne cocktails to optional stations and gourmet buffets or formal dinners with plated selections and synchronized service, all options are catered. Your wedding professional will assist you with choosing from our extensive menu. A tasting will be scheduled to help you finalize your choices.

I/my guests have special dietary needs; what are our options?
We are delighted to offer a selection of vegetarian, vegan, and Kosher cuisines, along with accommodations for any dietary need. Please consult with your wedding planner for more details.

May I bring in an outside caterer?
Our exceptional culinary team provides all menu items for events at The Ritz-Carlton, Cleveland. However, you may choose to have your wedding cake prepared by an outside vendor.

 

Can we take wedding pictures at the hotel if we are not hosting our reception at The Ritz-Carlton?
Our most popular backdrops for wedding photos (The Rose Garden and Veranda) are private areas reserved for our couples getting married in the hotel. We also do not allow wedding photographs to be taken in any area that might obstruct the flow or ambience of our other guests (the Lobby area, Lounge or Restaurant). If you book overnight accommodations in the hotel, you are welcome to take photos in your guest room or on the Marina Promenade behind the hotel.

 

May I take wedding pictures at The Ritz-Carlton if my wedding is to be held elsewhere?
We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton.

What kind of music is available?
Your wedding professional can recommend a booking agent who can provide a variety of musical options for your celebration.

 

 

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 

 

 

 

PHOTOGRAPHY      Show All    Hide All

 

May we take our wedding photographs at the hotel if we are not hosting our reception there?

 

Our most elegant backdrops for wedding photographs are private areas reserved for our guests hosting their wedding reception in the hotel. We request that photographs taken in any public area of the hotel, such as the hotel lobby, staircases, lounges or restaurants do not interfere with another guest's experience. Removal or rearranging of public area furniture is not permitted.

 

OUTSIDE VENDORS      Show All    Hide All

 

Are you able to recommend photographers, florists and other vendors?

 

We are pleased to provide an extensive list of the finest special event professionals in the area. These individuals have provided impeccable service and products to our guests in the past, and we are delighted to assist you in contacting them and obtaining any necessary information.

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 
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