Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

• Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  
  
• Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  
  
• Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  
  
• Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  
  
• Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.
   

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Protecting the Island’s Sand Dune Ecosystem
Help protect the delicate ecosystem of Amelia Island by planting native sea grass along 13 miles of coastal beaches. A guide will share information on the sand dune system and how sea oats protect it. Group guests can also visit the tallest dune in Florida, a majestic, protected landmark sure to leave participants in awe.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

The Ritz-Carlton, Amelia Island provides you with world-class event support and renowned service. We have a large inventory of equipment and a wealth of experience in helping our guests achieve the goals for their meetings with creativity and professionalism. Our offerings include but are not limited to: general lighting, video, communications, audio, office equipment and meeting accessories.

• State-of-the-art business center featuring IBM personal computers, facsimile and copier machines, secretarial services and foreign translation capabilities
  
  
• Expert catering staff orchestrates a diverse array of special events, from a casual beachside clam bake to an elegant black tie affair
  
  
• Conference concierge, appointed to work exclusively with in-house conventioneers, available to assist with all group arrangements
  
  
• Events coordinator to arrange special activities and spouse programs

Destination Services

As a busy professional who knows what you need to make your program successful, many times you need assistance to make it all happen. You can benefit from access to our partner destination management company, a team of seasoned Destination Services professionals with the experience and reliability necessary to effectively save you time and effort. Performing as architects of creativity, we design décor, themed events and activities that create a truly memorable experience for your guests. As your ultimate outsource partner, we become an extension of your staff to help you be the best you can be for the program you are managing.

Photography Concierge

Groups and Meetings 

• Portraits
  
  
• Group Photos
  
  
• Head Shots / Bio Shots
  
  
• Candid/Event Photography
  
  
• Video Slide Shows (still photographs)
  
  
• Name I.D. Badges
  
  
• Videography (live feed)
  
  
• Daily Videography Recaps (testimonials and sound bites)
   

Social Event

• Candid Event Photography
  
  
• Engagement Sessions
  
  
• Video Slide Shows (still photographs)
  
  
• Portraits
  
  
• Wedding Photography
  
  
• Wedding Videography
  

For more information please call (904) 491-6745

• What do I need to know before contacting the hotel?
  You should know the estimate number of guests, a date and an approximate budget for your event. If possible, choose a few alternate dates. Next, decide what your dream wedding is ... small intimate wedding; destination wedding or a grand gala.
  
  
• Are there suggestions for planning my wedding?
  Create a wedding binder. Clip pictures from magazines and make notes about what you have liked at other weddings. This will help you with selecting flowers, cake, room décor and those special touches to make it uniquely yours.
  
  
• What are the deposits based on and when are they due?
  Deposits are due at the signing of the catering agreement and based on 50% of the food and beverage minimum, plus the venue fee for the event space reserved. Deposits are non-refundable and non-transferable. Six months prior to your event, an additional 25% of the estimated charges are due. Three months prior to your event, the remaining 25% of the estimated charges are due and the estimated final balance is due 15 days prior to your event.
  
  
• What local laws affect events at The Ritz-Carlton, Amelia Island?
  Noise Ordinance: No loud noises are permitted after 9:45 p.m. during outdoor events.
  
  
• What is required by the state of Florida for a legal wedding ceremony?
  Couples wishing to be married are required to obtain their own marriage license at any courthouse in Florida. Both bride and groom must be present and have proper identification. The cost of the license is payable by cash or money order. The marriage license will be issued at the time of application and is valid immediately for out-of-state residents and after three (3) days for Florida residents. It must be used within 60 days.

Audiovisual Services

• We conveniently have state-of-the-art audiovisual equipment available in-house. Pricing is available upon request and 24-hour notice is requested. All audiovisual rentals are subject to a taxable service charge and sales tax.
   

Outside Vendors

• Destination Services
  The Ritz-Carlton, Amelia Island offers a full-service design and planning experience to include ceremony and reception musicians, decor and floral services. We welcome the opportunity to partner with outside vendors and will assess fees based on the level of coordination required by the resort to support the outside vendor.
  
  
• Legal Ceremony Arrangements and Photography
  These vendors will be retained and contracted by the client. The resort cannot and will not be responsible for the logistics of retaining these services. We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton, Amelia Island.
  
  
• Hotel Accommodations/Group Rates
  Based on availability and a minimum guarantee of 10 rooms per night with a two-night minimum, a block of rooms may be set aside at a special rate for your guests.

Wedding Arrangements

• Our wedding professionals will organize and coordinate all aspects of your wedding ceremony and reception to help create your vision.
  
  
• Etiquette and protocol for your wedding
  
  
• Create a timeline for your entire wedding day
  
  
• Coordinate the wedding ceremony
  
  
• Introduce you to our in-house event professionals
  
  
• Act as a menu consultant for all food and beverage selections
  
  
• Oversee the ceremony and reception
  
  
• How do I arrange for flowers?
• We recommend all your custom floral and décor requirements be arranged by one of our professional floral consultants. Our floral designers are on the cutting edge of floral design with their unique showcase of exquisite talent offering remarkable florals for your special day. Over 50 years of floral expertise comes together to create custom designs especially tailored to your specifications for your wedding.
  
  
• What does The Ritz-Carlton provide for weddings and receptions?
• Every detail is the result of a decision made by you, which ensures your wedding day is more than what you have ever dreamed. Our meetings and special events department, destination services and in-house floral studio will gently guide you through all the important stages of designing your special day, establishing a comfortable, confident rapport which, when the last detail is arranged, ultimately eliminates your anxiety and lets you feel as though you are a guest at your own wedding. No request is too large or detail too small to ensure a most memorable and meaningful celebration.
  
  
• Culinary
  
• Whether your reception is an intimate dinner or lavish gathering, we offer a range of cuisines from hors d'oeuvres and signature cocktails to optional food stations and gourmet buffets or formal dinners with plated selections and synchronized service. All options are catered.
  
  
• We offer a selection of cuisines for any dietary need. Please consult with your wedding planner for more details.
  
  
• Our pastry chef will ensure your new life together gets off to a sweet start. Choose from our imaginative wedding cakes and patisseries or customize your own creative temptations.
  
  
• All food and beverage pricing is subject to a taxable service charge and sales tax.