Your wedding is the most important day in your life and we want to create a memorable, personalized experience for you. A talented wedding specialist will assist you with every detail in creating your dream wedding. In addition to our enclosed menu selections, our Executive Chef can prepare any choice of menu based on personal preference, religious observations or dietary restrictions. With personal service being a trademark of The Ritz-Carlton Hotel Company, our ladies and gentlemen are pleased to assist you with the selection of flowers, linens, music and decor to ensure your wedding celebration is the ultimate expression of your heritage and happiness.
Can I get my flowers from the hotel? The Floral Design Studio at The Ritz-Carlton Resorts of Naples features custom-designed floral creations tailored to your own personal style from bridal bouquet to centerpieces and décor. The on-site floral designers are happy to provide a complimentary consultation.
Do you suggest photographers, entertainment and other vendors? The Ritz-Carlton Resorts of Naples offers a list of preferred professional vendors such as officiates, photographers, videographers, and entertainment consultants.
What other services can The Ritz-Carlton provide for my event? The Ritz-Carlton Golf Resort, Naples can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to: Chiavari chairs, specialty linens, specialty base plates and specialty lighting.
How far in advance should I reserve the date? The Ritz-Carlton Golf Resort, Naples typically books weddings up to two years in advance of the wedding date.
Is there a minimum guest requirement to have a wedding at The Ritz-Carlton Golf Resort, Naples? The Ritz-Carlton Golf Resort, Naples is pleased to host a beautiful wedding for you, no matter how grand or intimate.
What is the responsibility of a Special Events Manager?
Act as the on-site liaison between your wedding coordinator and Hotel operations staff.
Establish your guest room block and monitor the status of reservations (if applicable).
Personally oversee the details of the bride and groom’s room reservations (if applicable).
Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities.
Act as menu consultant for all food and beverage selections.
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.
Establish time line for ceremony and reception in conjunction with wedding coordinator.
Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations.
Ensure a seamless transition to the Banquet Captain on the day of your event.
Review your banquet checks for accuracy, prior to the completion of your final bill.
What are the responsibilities of an independent, professional Wedding Coordinator?
Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager.
Organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day.
Confirm call times and details with all vendors several days prior to the wedding day.
Be the liaison with your family, bridal party and all vendors.
Assist the bride and bridal party with dressing.
Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières.
Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.
Coordinate your actual ceremony (i.e. line up bride party, assist bride with dress, etc.)
Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)
Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events.
Collect any personal items you may have brought at the conclusion of the reception.
Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event.
Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.
How is The Ritz-Carlton Golf Resort, Naples environmentally friendly? Part of our mission at The Ritz-Carlton Golf Resort, Naples is to heighten the hotel and consumer awareness in supporting and sustaining Southwest Florida's natural resources. Our Wedding Specialists and culinary staff will offer eco-friendly alternatives in the planning of social occasions.
Provide both ceremony and reception at one venue. Less travel means less generation of carbon emissions.
Take advantage of natural daylight ours in opposition to consuming additional electricity to light the evening hours
Create an organic food and beverage menu with our Executive Chef and Sommelier
Select organic and natural materials for decor (i.e. living arrangements, hemp table linens and chair covers, soy candles)
Paper not required
Email an electronic Save the Date.
Design your wedding invitations with recyclable paper and choose soy ink.
Create a wedding website as an alternative form of communicating all of your important wedding details.
Select a photographer that only shoots digital images
Of what does an organic menu consist? Personally create and customize an organic menu with our Executive Chef who will partner with you and offer innovative ideas to achieve an earth friendly menu.
What is the average cost per person for food and beverage? All-inclusive wedding packages start at $165 per person which are exclusive of service charges and sales tax. These packages encompass hors d'oeuvres during your cocktail reception, three-course plated meal or buffet, wedding cake or dessert buffet station, wine service with the meal and an open hosted bar for the entire event.
Please note that menu items and pricing are subject to change. Your final menu pricing will be based on actual selections.
Can food or beverage be brought in from the outside or catered? It is our policy that all food and alcoholic beverages must be provided by the resort.
When do I need to finalize my menu? Food and beverage selections must be finalized and confirmed with your Special Events Manager at least three weeks prior to the date of your wedding.
When do I need to let the hotel know exactly how many guests will be attending my event? Your Special Events Manager must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the event. In either case, your contracted food and beverage minimum will have to be met.
What are the deposits based on and when are they due? Deposits are based on anywhere from 25% - 100% of the combined food and beverage minimum, plus the rental fees for the event space reserved. Deposits are non-refundable and non-transferable.
Initial Deposit – Due at signature of agreement and is based on 25% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.
Second Deposit - Due four months or 125 days prior to the event date and is based on 75% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.
Final Deposit - Due 10 working days prior to the event date and is based on the estimated final balance for your event, based on your actual food and beverage selections and all related costs such as décor, floral, and additional elements of your special day.
The Ritz-Carlton Golf Resort, Naples requires full pre-payment for all events. The above outlined deposit policy is subject to change and could alter based on actual date of the wedding.
Do the bride and groom get a complimentary room for the wedding night? All of our ceremony packages include a complimentary coastal view guestroom for the bride and groom on the night of their wedding.
Can the complimentary room be upgraded? The complimentary guestroom may be upgraded based on availability, and will be determined on the day of arrival. You may choose to extend the complimentary room to a member of your bridal party or family. A separate room reservation for an upgraded room would be made for you by your Special Events Manager and the room would be charged at the prevailing rate.
Where does the bridal party get ready before the wedding? We recommend guestroom reservations be made for a minimum two night length of stay with a check-in date of the night before the wedding and check-out the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.
The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton Spa, Naples. Hair styling, make-up, manicures, pedicures, massages and couples treatments are all available nearby at The Ritz-Carlton Spa.
Does the hotel offer a discounted room block? If you wish to reserve a block of rooms for your family and guests, please notify your Catering Sales Manager who can provide you with availability and rates. A discounted group rate will be offered based on a minimum of 10 or more guestrooms per night.
Holiday weekends may be subject to a three-night minimum stay. Please note check-in time is 4 p.m. and check-out is 12 p.m.
What about guest parking? The Ritz-Carlton, Naples is pleased to offer a reduced valet parking fee for any of your guests attending the wedding. The hotel offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Special Events Manager for current pricing.
May we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort? We reserve the privilege of wedding photography at the resort for Ritz-Carlton brides and grooms exclusively.
What if we plan an outdoor ceremony and it rains? The Catering Sales Manager always holds an appropriately sized backup room inside the hotel in case of inclement weather. The client will see the potential backup space, prior to the event confirmation, during the original hotel tour.