At The Ritz-Carlton, Amelia Island, wedding celebrations are more than just planned. One of the talented catering and conference professionals will assist you with every detail in creating your dream wedding. In addition to our enclosed menu selections, our Executive Chef can prepare any choice of menu based on personal preference, religious observations or dietary restrictions. With personal service being a trademark of The Ritz-Carlton Hotel Company, our ladies and gentlemen are pleased to assist you with the selection of flowers, linens, music and decor to ensure your wedding celebration is the ultimate expression of your heritage and happiness.
What do I need to know before contacting the hotel?
You should know the estimate number of guests, a date and an approximate budget for your event. If possible, choose a few alternate dates. Next, decide what is your dream wedding.....small intimate wedding; destination wedding or a grand gala.
Are there suggestions for planning my wedding?
Create a wedding binder. Clip pictures from magazines and make notes about what you have liked at other weddings. This will help you with selecting flowers, cake, room decor and those special touches to make it uniquely yours.
How far in advance should I reserve the date?
The Ritz-Carlton, Amelia Island typically books weddings/social events approximately six to nine months in advance of the wedding date.
What are the deposits based on and when are they due?
Deposits are due at the signing of the catering agreement and based on 50% of the food and beverage minimum, plus the venue fee for the event space reserved. Deposits are non-refundable and non-transferable. Six months prior to your event, an additional 25% of the estimated charges are due. Three months prior to your event, the remaining 25% of the estimated charges are due and the estimated final balance is due 15 days prior to your event.
What local laws affect events at The Ritz-Carlton, Amelia Island?
Noise Ordinance: No loud noises are permitted after 9:45 p.m. during outdoor events.
What is required by the state of Florida for a legal wedding ceremony?
Couples wishing to be married are required to obtain their own marriage license at any courthouse in Florida. Both bride and groom must be present and have proper identification. The cost of the license is payable by cash or money order. The marriage license will be issued at the time of application and is valid immediately for out-of-state residents and after three (3) days for Florida residents. It must be used within 60 days.
Audio Visual Services
We conveniently have state-of-the-art audio visual equipment available in-house. Pricing is available upon request and 24-hour notice is requested. A 21.5% taxable service charge and 7% sales tax will apply to all audio visual rentals.
Outside Vendors
Entertainment Fee
A minimum fee of $500 will be assessed for any entertainment not retained by The Ritz-Carlton, Amelia Island.
Legal Ceremony Arrangements and Photography
These vendors will be retained and contracted by the client. The resort cannot and will not be responsible for the logistics of retaining these service. We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton, Amelia Island.
Hotel Accommodations/Group Rates
Based on availability and a minimum guarantee of ten rooms per night with a two night minimum, a block of rooms may be set aside at a special rate for your guests.
Wedding Arrangements
Our wedding professionals will organize and coordinate all aspects of your wedding ceremony and reception to help create your vision.
- Etiquette and protocol for your wedding
- Create a timeline for your entire wedding day
- Coordinate the wedding ceremony
- Introduce you to our in-house event professionals
- Act as a menu consultant for all food and beverage selections
- Oversee the ceremony and reception
How do I arrange for flowers?
We recommend all your custom floral and decor requirements be arranged by one of our professional floral consultants. Our floral designers are on the cutting edge of floral design with their unique showcase of exquisite talent offering remarkable florals for your special day. Over 50 years of floral expertise comes together to create custom designs especially tailored to your specifications for your wedding.
What does The Ritz-Carlton provide for weddings and receptions?
Every detail is the result of a decision made by you, which ensures your wedding day is more than what you have ever dreamed. Our meetings and special events department, destination services and in-house floral studio will gently guide you through all the important stages of designing your special day, establishing a comfortable, confident rapport which, when the last detail is arranged, ultimately eliminates your anxiety and lets you feel as though you are a guest at your own wedding. No request is too large or detail too small to ensure a most memorable and meaningful celebration.
Culinary
- Whether your reception is an intimate dinner or lavish gathering, we offer a range of cuisines from hors d'oeuvres and signature cocktails to optional food stations and gourmet buffets or formal dinners with plated selections and synchronized service, all options are catered.
- We offer a selection of cuisines for any dietary need. Please consult with your wedding planner for more details.
- Our pastry chef will ensure your new life together gets off to a sweet start. Choose from our imaginative wedding cakes and patisseries or customize your own creative temptations.
- All food and beverage is to be purchased and prepared solely through The Ritz-Carlton, Amelia Island including the wedding cake. All food and beverage pricing is subject to a 21.5% taxable service charge and a 7% sales tax.