4750 Amelia Island Parkway, Amelia Island, FL 32034 USA    Phone:  (904) 277-1100   Fax:  (904) 261-9064

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Meeting Services



Call upon the expertise of our dedicated Meeting Services specialists who thrive on creating pitch-perfect events of any scale.



Audio-Visual Services



  Projectors
  Screens (with skirting or dress kit)
  Video Equipment
  Sound Systems and Accessories
  Lighting
  Pipe and Drape
  Labor

Projectors

  • High intensity overhead
  • LCD projector - 2500 lumens brightness for boardrooms or 5000 lumens brightness for conventions


Screens (with skirting or dress kit)

  • 6-foot and 8-foot tripod
  • 6 x 8 foot, 7.5 x 10 foot, 9 x 12 foot - fast fold screens
  • 10', 12' Cradle Screens


Video Equipment

  • ½" VHS video or BetaCam SP cassette/recorder
  • DVD player
  • 27-inch or 32-inch video Monitor/TV
  • SVHS camcorder with battery and tripod
  • CCD color studio camera


Sound Systems and Accessories

  • JBL Apogee sound system
  • EON powered loud speakers
  • Mixing boards (4, 6, 16 and 24 channel)
  • General purpose handheld or podium microphones
  • UHF wireless microphone (handheld or lavaliere)
  • Compact disc or cassette player/recorders


Lighting

  • Source Four Ellipsoidal & Par lighting instruments
  • Custom Gobos
  • ETC dimmer packs, Lepricon dimmer packs & controllers
  • Follow-Spot light
  • Pin-Spot (centerpieces on tables)


Pipe and Drape

  • Black velour (in-house)

Contact the AV department for other colors & textures



Labor

Audio/visual equipment rental prices are subject to a daily 21.5% taxable service charge and 7% sales tax. Technicians are available to run audio/visual equipment or data displays for a minimum of four hours at varying rates depending on time of day.

Themed Events



  All That Glitters
  The Great Gatsby
  Music Under the Stars
  Puttin' on The Ritz
  Phantom of the Opera
  A Wicket Affair
  Rockin-N-Rollin’ 50's Party
  Florida Clam Bake
  Surf's Up Beach Bash
  Hero's Sports Bar
  Hot Tropics
  Eight Flags
  Pub Crawl
  Fort Clinch Dinner
  Tiger Point Marina

All That Glitters

Step through the entrance flanked by two crystal vases filled with blue water and fresh florals atop large black pedestals. Potted ferns and palms placed around the room are accented by special uplighting that adds an almost ethereal quality to the arrangements.

The Great Gatsby

Enter the 1920s. The approach to the room sets the mood, featuring white lattice panels, accented with florals and Tiffany lights. As you enter the room, sleek vintage automobiles placed within the area are a sight to remember. To complete this magnificent affair, the stage is accented with coordinating floral arrangements displayed in tall crystal vases.

Music Under the Stars

Arrive on the Oceanfront Lawn for this stylish affair. Guests pass through a beautiful archway enhanced with fresh florals and greenery to encounter an ornately carved white fountain. The orchestra performs from under a beautiful white tent. To complete the evening, a grand finale of fireworks coupled with patriotic musical pieces will add the finishing touch.

Puttin' on The Ritz

End the conference with a grand finale. This is a gala dinner dance meticulously planned and orchestrated. The dining experience showcases the best of creativity and ambience, reflecting finesse seldom achieved elsewhere, yet fully appreciated by those who demand an extra measure of quality and service.

Phantom of the Opera

Let silent staff members dressed in floor length black capes and white phantom masks escort you in. On cue, fog billows across the floor as the guests are invited to enter the Phantom's lair through our cobwebbed underground entryway. Tables are set in black with complimenting Baroque silver candelabrums, black tapered candles and deep red roses adding to the somber and mysterious tone of this spine-tingling event.

A Wicket Affair

Don your favorite croquet apparel and prepare to play the game. Table decor and fresh florals enhance the area. For your croquet pleasure, staff will be available to demonstrate and facilitate play with all of the necessary equipment.

Rockin-N-Rollin’ 50's Party

Rock-n-roll the night away at The Ritz-Carlton! What a wonderful way to let your hair down. Step back in time to the days of poodle skirts, drive-ins, and The Hop. Lighted silhouettes of couples dancing the jitterbug, 18-inch records suspended from the ceiling, and a giant balloon arch create a nostalgic mood. Rockin-n-rollin’ has never been so much fun.

Florida Clam Bake

Spend an evening sampling the culinary specialty of Florida's Golden Isle. Just down the beach from the Victorian seaport town of Fernandina, we have developed the perfect location for a seaside feast. A roaring fire and twelve-foot working lighthouse is set next to the wharf-side buffets. Oversized shells, ships' wheels, lobster traps, shrimp nets and lanterns adorn the Saloon and Bait & Tackle store facades.

Surf's Up Beach Bash

Cruise on in as the sun sinks into the waves of the Atlantic Ocean. A mini lifeguard chair stands in one corner draped with colorful beach towels and inflatables. Tropical palm trees, tiki huts, and fresh tropical florals add to the overall look. The tables are set with tropical overlays and fresh floral centerpieces. The sounds of Jimmy Buffet and the Beach Boys-style music set the mood for an awesome Surf's Up evening.

Hero's Sports Bar

Bring out the sportsman in everyone. That's right sports fans, this is the largest, most spectacular sports bar this side of the line of scrimmage. The area is decorated with an array of athletic displays and sports paraphernalia. Your group may select from a number of fantastic and competitive games.

Hot Tropics

Go tropical as your guests are greeted by six-foot tall, pink flamingos. The perimeter is set with a fabulous rock fountain and lush green areca palms. Buffets are decorated with giant seaweed and bright purple coral. A tiki hut bar serves up favorite libations while a steel drum trio plays nearby.

Eight Flags

Take a trip into the past and rediscover the eight flags of Amelia Island. Upon entry, guests are greeted by the French, Spanish, English, Patriots, Green Cross of Florida, Mexican, United States and Confederate flags. Food stations located around the room represent the nations whose flags have flown over the island. Each station depicts some aspect of the flag and its people, and displays descriptions of battles, important people and customs of the time period.

Pub Crawl

Have a fun night out on the town in Fernandina! Transportation will be provided to and from the downtown area where five different pubs await your participation in a pub crawl. A great chance to enjoy the camaraderie of your friends and see the historic Centre Street area as well!

Fort Clinch Dinner

Retake a Civil War fort for the evening, in the most unusual experience your guests will ever experience, "A Night in History." Your attendees will remember this night for many years, a night they stepped back in time.

Tiger Point Marina

Spend the evening sampling the specialties of Florida's Golden Isle in this nautical setting. Tiger Point Marina sits near a bluff that has been fought over, conquered, and occupied by the English, Spanish, pirates, Mexicans, French and others. This picturesque location overlooking the Amelia River is the perfect spot for an outside party.

Destination Services

As a busy professional who knows what you need to make your program successful, many times you need assistance to make it all happen. You can benefit from access to our in-house destination management company, a team of seasoned Destination Services professionals with the experience and reliability necessary to effectively save you time and effort. Performing as architects of creativity, we design décor, themed events and activities that create a truly memorable experience for your guests. As your ultimate outsource partner, we become an extension of your staff to help you be the best you can be for the program you are managing.

  Off-Property Venues
  General Session/Meeting Room Decor
  Event Concierge
  Transportation
  Dine Arounds
  Activities
  Entertainment
  Décor & Theme Events

Off-Property Venues

If your group would like to experience the truly unique qualities of the Amelia Island area, we have an impressive array of off-property venues that boast some breathtaking vistas and spark imagination.

  • Historically accurate reenactors bring our civil war-era fort, Ft. Clinch, to life with a live canon firing to announce dinner.
  • Relax on a casual cocktail cruise to a working marina that gives you a taste of “The Real Florida."
  • Once a playground for the rich and famous, you too can experience the finer things of life at our 1920’s club on Fort George Island.
  • Serving as an incredible research center for animal conservation, White Oak Plantation is exclusive to guests of the Ritz-Carlton, Amelia Island.


General Session/Meeting Room Decor

From simple floral packages to extensive décor, we can enliven your general session and other meeting rooms to communicate the theme of your program and maintain your group’s alertness.

Event Concierge

A personal concierge can be arranged to assist you exclusively during your registration and all other aspects of your conference throughout your stay.

Transportation

Once your group is on property, we will arrange round-trip transportation for any of your group transportation needs.

Dine Arounds

If your group wants to experience some of the local flavor, we will fully coordinate a dine-around that includes many of our local fine dining and casual restaurants around Amelia Island. We have forged a close relationship with our local restaurants, which allows us to arrange reservations, group menus, and transportation. We can apply the restaurant bill to your hotel master account for a minimal fee.

Activities

Florida is celebrated for its natural beauty, resources and fabulous weather. Take it all in with traditional and some non-traditional ways to experience the history and fun that Amelia Island has to offer. Ride horses on the beach, set sail on a yacht, catch “the big one” on your fishing charter and shop unique local boutiques.



Entertainment

Whether you are looking for big name entertainment or subtle dinner music, we work closely with quality local and national entertainers that are sure to please.



Décor & Theme Events

We produce memorable events by being creative in our design. From elegant to casual, simple to amazing, we can transport your guests to distant places or make them feel right at home. Unique and customizable themes that have been successful include Good Vibrations Beach Bash, Margaritaville, Party Like a Pirate, Hero’s Sports Bar, Havana Nights, Citrus Scentsation and Cobalt Radiance.



Other Meeting Services

  • State-of-the-art business center featuring IBM personal computers, facsimile and copier machines, secretarial services and foreign translation capabilities
  • Expert catering staff orchestrates a diverse array of special events, from a casual beachside clam bake to an elegant black tie affair
  • Conference concierge, appointed to work exclusively with in-house conventioneers, available to assist with all group arrangements
  • Events coordinator to arrange special activities and spouse programs