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Wedding Advisor

Is a Wedding Planner or Coordinator Required?
We do not require that you hire a Wedding Planner/Coordinator however many couples find that the additional services provided can be very helpful. Your Ritz-Carlton Catering Sales Professional will provide a list of approved Special Event Professionals for flowers, photography, ceremony officiating, etc. He or she will act as a menu consultant for food and beverage selections, will detail your Banquet Event Orders and Wedding Resume, will create an estimate of charges, floor plan diagram, and “day of” timeline. In addition he or she will oversee the wedding couple’s room reservations, the ceremony rehearsal, wedding ceremony and reception set-up, food preparation and vendor arrival on Wedding Day. Your Catering Sales Professional will also coordinate your actual ceremony, reception entrance, first dance, toasts, cake cutting and a final review of your bill for complete accuracy.

Who provides the wedding cake?
The Ritz-Carlton, Rancho Mirage has a classically trained Pastry Chef on property who will prepare a three-tiered wedding cake as part of your wedding menu. You will be able to meet with the Pastry Chef in order to create the wedding cake of your dreams.

Is a sound system provided for the ceremony?
Ceremonies site fees for outdoor locations do include one Wireless UHF Transmitter, a Four Channel Powered Mixer, Full Range Speaker Cabinet and Technician to Set and Strike Equipment. Audiovisual equipment for all other ceremony sites may be rented with à la carte pricing from our in-house provider.

May we schedule a ceremony rehearsal?
Your Catering Sales Professional is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding date and set at a time that does not interfere with other booked events. Please contact your Catering Sales Professional in advance to arrange. Ceremony rehearsals are normally one hour in length and are provided at no additional fee.

Do you offer preferred guestroom rates? 
We are pleased to extend preferred wedding rates for our couples that financially commit (contract) a minimum of 10 or more rooms per evening or a “room block”. Due to busy nature of our Destination Resort, The Ritz-Carlton, Rancho Mirage strongly recommends and encourages all of our Wedding Couples to contract guestroom blocks with their Catering Agreement to ensure preferred rates and availability.

Am I able to have amenities or gifts delivered to my guests staying at the Resort?
We would be delighted to create a signature food and beverage amenity personalized for your wedding guests to be delivered by our In Room Dining staff shortly after their arrival at the Resort. Prevailing food and beverage charges and a $4.00 delivery fee would apply. Should you choose to provide a specialty item or gift bag for your guests, to be delivered to your guests’ rooms, our Bell Staff will provide this service with a $5.00 per delivery fee to apply.

Do you provide transportation to and from the airport?
While complimentary transportation to The Palm Springs International Airport is not provided, we are pleased to arrange private transportation service and/or rental vehicles for you and your guests.

What are the fees and options for parking?
We are pleased to offer a “day of” valet parking charge of $12 per car with a $30 per car overnight valet parking charge. You may choose to host your guests’ parking by applying the charges to your master bill. Alternatively they may pay individually.

 

How do I secure my wedding date and venue?
Your initial visit and consultation will be conducted by one of our Catering Sales Professionals. Appointments are recommended to be scheduled a minimum of one week in advance. Upon selection of your wedding date and venue, a Catering Agreement with a Food and Beverage Minimum will be prepared. Your date will be confirmed upon receipt of your initial deposit and signed Agreement within one week. A 25% non-refundable and non-date transferable deposit is required to confirm your wedding date. Your Catering Sales Professional will outline your deposit schedule.

Do you provide linen and china?
Your service charge provides for standard linens and napkins for your dining tables. We also provide standard Ritz-Carlton china, glassware, and flatware.

What type of tables and chairs do you provide?
We provide low and high 30” Round Cocktail Tables, 60” and 72” Round Banquet Tables, and Rectangular Tables that can be used for your guest book, place cards, etc. We provide our standard brown banquet chairs with comfort-flex backing for dining and white folding garden chairs for any outside events.

May I bring in candles?
Candles are allowed in our event spaces however, due to fire regulations all candles must be in a holder that extends at least one inch above the flame. Taper candles are not allowed. We are pleased to provide 3 complimentary votive candles per dining table.

 

Can you please clarify the food and beverage minimum and what is the average cost per guest?
The contracted Food & Beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding taxable service charge, ceremony site fee (if applicable) and sales tax. The food and beverage minimum is dependent on the venue and date you select.

Please keep in mind that the food and beverage minimum is not all you can anticipate to spend for Wedding Celebrations. The food and beverage minimum is reached by selecting your chosen menu to equal or exceed the required dollar figure depending on your anticipated guest attendance.

Upgraded items such as linens, china, glassware and silverware, specialty lighting, décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

How do I handle gratuities?
All food and beverage charges are subject to a taxable service charge (currently 24%) and prevailing California state tax (currently 8%). The service charge covers all set up, clean up, standard linen for tables, napkins, and gratuities for our Banquet Ladies and Gentlemen provided by The Ritz-Carlton, Rancho Mirage. In general, all items listed on your Banquet Event Orders (BEO’s) prepared by your Catering Sales Professional will be subject to service charge and tax. Please note that by California state law, service charges are taxable and non-negotiable.

How late can alcohol be served?
We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 1:30 am. Please note that we reserve the right to refuse service to highly intoxicated guests and may request proof of legal drinking age from guests.

Do you provide a menu tasting?
For weddings of 100 guests or less, we are pleased to offer a complimentary sample menu tasting for two guests. For weddings of more than 100 guests, we are pleased to offer a complimentary sample menu tasting for four guests. A per person charge of $75.00 would apply for any additional guests. Tastings are offered on a first-come, first-served basis, Monday – Thursday from 12:30 p.m. – 2:30 p.m. Other dates and times may be available with the approval of the Executive Chef. The tasting will be limited to two appetizers items (if applicable) two soup or salad items, two entrée items, and three wedding cake samples. Hors d’oeuvre items and buffet menu items can be included with the approval of the Executive Chef.

 

May I take wedding pictures at the Resort if my wedding is to be held elsewhere?
We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton, Rancho Mirage.

Are there time restrictions for music?
For indoor locations, there is a 1:30 am curfew. Please speak with your Catering Sales Professional regarding the overtime fees. For outdoor locations there is a 9:00 pm curfew.

 

May I choose my own vendors?
Selecting vendors from our Preferred Listing is not required although it is highly recommended to ensure the continuation of The Ritz-Carlton, Rancho Mirage Wedding Experience. Our Catering Sales Professional would be delighted to review the Preferred Vendor List with you during your initial consultation. Your Wedding Coordinator and/or Catering Sales Professional can facilitate and coordinate arrangements with your vendors.

If you prefer to make arrangements with vendors on your own, you will need to contact, contract, and pay the vendors directly. Vendors must maintain a business license and maintain a one million dollar liability insurance policy. All vendors must be certified and licensed and must also adhere to and sign The Ritz-Carlton, Rancho Mirage Vendor Policies and Code of Conduct. The Ritz-Carlton, Rancho Mirage reserves the right to remove and/or not admit vendors that do not adhere to said policies. Please note, no alcohol is permitted to be consumed by vendors while on the Resort property.

Will my vendors have set-up time?
Three hours of set-up time in your designated venue is provided on a complimentary basis. Additional set-up time is subject to availability and additional facility fees and overtime service fees.

 

 

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 

 

 

 

PHOTOGRAPHY      Show All    Hide All

 

May we take our wedding photographs at the hotel if we are not hosting our reception there?

 

Our most elegant backdrops for wedding photographs are private areas reserved for our guests hosting their wedding reception in the hotel. We request that photographs taken in any public area of the hotel, such as the hotel lobby, staircases, lounges or restaurants do not interfere with another guest's experience. Removal or rearranging of public area furniture is not permitted.

 

OUTSIDE VENDORS      Show All    Hide All

 

Are you able to recommend photographers, florists and other vendors?

 

We are pleased to provide an extensive list of the finest special event professionals in the area. These individuals have provided impeccable service and products to our guests in the past, and we are delighted to assist you in contacting them and obtaining any necessary information.

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 
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