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Meeting Services

The meeting professionals at The Ritz-Carlton, Naples have mastered the art of creating unique experiences for you and your guests. Call upon the expertise of our dedicated specialists who thrive on creating pitch-perfect events of any scale. Knowledgeable Meetings & Special Event Managers coordinate the specifics of your event while the Audio Visual team caters to your every technological need. Our creative Destination Services department organizes exciting excursions, elaborate theme parties and distinctive off-site venue events to create unforgettable memories for your attendees. This attentive, world-class staff perfects every detail to ensure a flawless experience in an incomparable setting.

Our Services

With one of the largest, most comprehensive, on-site destination management companies in the country, The Ritz-Carlton, Naples is the ideal locale for any group event. Guests are dazzled from beginning to end by exceptional artistry and unparalleled service only The Ritz-Carlton can provide. Trained, certified employees are ready to assist in the following areas: 

  • Themed events
  • Floral
  • Decor
  • Audio visual
  • Meeting enhancements
  • Transportation
  • Entertainment
  • Leisure activities
  • Off-site venues
  • Staffing requirements
  • All-inclusive billing

Additionally, highly qualified staff at The Ritz-Carlton, Naples are pleased to fulfill your business objectives, offering further amenities, such as:

  • Conference concierge
  • Experienced meeting planners
  • Full-service Business Center with computer workstations, Internet access, printer, color photocopy, scan and fax
  • Wireless Internet access
  • Fiber optic technology for the latest in telecommunications, data streamlining and video conferencing
  • Shipping and receiving services
  • Express check-in/departure
  • Two-way radio/cellular phone rentals
  • Technology Butler®

Event Technology Services

Expert technicians are committed to making your program a success. Please request a customized proposal based on your specific production needs and budget. We have over two million dollars in stage production equipment, a few of our offerings include:  general lighting, video communications, audio, office equipment and meeting accessories.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Celebrate America’s “River of Grass”
With more than 700 square miles of wetland and saw grass prairies, Everglades National Park is a magnificent and important habitat for Florida wildlife, including endangered species like the manatee, American crocodile and Florida panther. Group guests can help the park maintain park facilities, trim vegetation and explore this natural paradise.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

Themed Events

Creative party planners at the resort work diligently to ensure that each event flows effortlessly and exceeds guests' expectations. Some of the unique theme parties offered include:

Citrus Party
Experience the feeling of Florida as you partake in this festive and vibrant gala. Decorated with brightly colored linens and beautiful centerpieces, the pool area flickers with Tiki torches to gently enhance the mood while multi-colored lighting emphasizes the lush foliage symbolic of the Florida landscape. The faint scent of citrus passes in the balmy breeze. Cascades of colorful flowers and tropical fruit further enhance this Florida-themed dinner.

Margaritaville
Open air carnival-style game booths accented with multi-colored hanging market lights set the mood for this festival of colors. Colorful windsocks dance in the wind while white palm tree flats roped in colored lighting add ambience to clusters of easy seating Adirondack chairs – perfect for watching the sunset on the Gulf of Mexico. The event comes alive with vibrant entertainers captivating guests with their unique talents including fortune tellers, caricaturists, stilt walkers and jugglers. The band is a replica of the typical parrot head band - Jimmy Buffet style. Dessert buffets are set inside replicas of Key West-style cabanas complete with tin roof, colorful shutters and gingerbread trim.

Vintage Vineyards
The ancient art of the vintner is dedicated to the moment when the wine is uncorked and poured... to be taken upon the palate and savored. Celebrate this epicurean moment and social camaraderie in our vintage vineyard, a romantic creation of Old-World style. Gigantic brick and stucco archways framing classic statuary stand against walls washed in soft hues of red and purple. Authentic wine barrels, cascading grapevines, grapes and ficus trees with miniature white lights bring alive the vineyard experience.

White Party
Exuding sheer elegance with a smooth white carpet entrance coupled with sleek white leather sofas and ottomans that glow, guests will experience the ultimate in sophistication at the White Party. The ambiance is electric as the energizing music beats and the paparazzi snap photos. Guests will enjoy dancing to a high energy DJ or live band, drinking martinis from an ice luge and being entertained by live cage dancers. The evening can also be a time for relaxing and conversing with friends in the exclusive VIP sections complete with personalized Ritz-Carlton butler service. The evening is irresistible, classically elegant and sophisticated.

Beijing Nights
An event filled with all the colors, sights and culinary experiences that only Beijing can provide. Traditional oriental pagodas flanked by guardian foo dogs and hanging paper lanterns provide a sense of place. The color of the table tops with the visually striking floral centerpieces represents the beauty of Beijing. Combine with an Oriental menu and sushi creations for a truly authentic experience.

Evening under the Gulf
Become part of the underwater world as you relax and dine on the sandy white floor of the Gulf of Mexico while tropical fish dance above in the clear blue-green waters. Dramatic lighting provides the illusion of moving water cast in hues of purple, aqua and green. Swimming throughout the room are schools of gigantic seahorses, angelfish, sand dollars and starfish making you feel as though you have entered a new world.

Puttin' on the Ritz
Upon entering the room, your guests will immediately feel as though they have been transported back in time. The central focus of the room falls upon a gorgeous 24-foot, painted mural depicting the Supper Club at London’s famed Savoy Hotel. On stage, gold scalloped band shells with accent lighting provide the perfect setting for the orchestra that will enliven your guests’ senses with beautiful dining and dancing music. Elegant floral arrangements, sparkling votive candles and luxurious table settings create an evening of timeless elegance.

Havana
As guests approach the entrance to "Havana" the rhythm of the conga beat transports them to a time and nightlife that inspired an infamous evening at the Copacabana, decorated with ornate iron gates and brick columns with flowering vines reminiscent of Old Havana. Enhancing the atmosphere, the center court has been transformed into a cabaret style club where patrons dine in style, experiencing the true spirit of a night in Cuba.

Pirates of the Gulf
Experience the anticipation of a shipwrecked adventure, from the welcoming tiki torches to the tropical-outfitted servers offering cocktail delights served in coconut shells. Large, oversized cannons with faux cannon balls add a touch of history. For dinner, guests cruise buffet lines created with rustic boardwalk tables. As the sun sets, the evening entertainment begins to pick up tempo – with activities ranging from limbo dancing, the Congo line or the fire eating act, all while listening to the sound of pulsating Caribbean beats of Calypso and Steel Pan Music.

Casino Royale
Guests enter a room where sophistication and glamour is present, and tables are decorated with black lamour, floor-length underlays and silver runners with jet black napkins. Giant posters of James Bond movies decorate the room, as well as Shoji screens behind which dancing Bond girls create intriguing silhouettes. Casino gambling tables complete the theme while Bond girls escort your guests to the exciting Casino Royale.

Swing Time at the USO Club
Come to the USO Club where the “Lindy Hop,” the “Jitterbug,” and the “Zoot Suit” reign supreme. Relax, socialize and most of all dance to one of the most recognizable forms of American music in our period era, patriotically-decorated club. The up-tempo Swing Music provided by Benny Goodman and Glenn Miller became the soundtrack to this snapshot in time.

Floral Design Studio

When events call for an extra special touch, the resort's floral design team can create an attractive arrangement or exquisite enhancement that will leave a lasting impression. The Floral Design Studio features custom-designed floral creations tailored to your own personal style and budget. Please contact us for:

  • Centerpieces
  • Wedding arrangements
  • Bouquets
  • Boutonnieres
  • Floating centerpieces
  • Buffet enhancements
  • Floral demonstrations
  • Table décor

Leisure Activities

The resort's beachside location on the Gulf of Mexico allows guests to experience all the vivid, natural wonders Southwest Florida has to offer. Event planners can arrange everything from sailing excursions, yacht charters and dolphin encounters to shopping tours and private fashion shows.

Transportation

Naples Transportation & Tours (NT&T) is the preferred and recommended provider of transportation services for groups and individual travelers.

NT&T provides shuttle service, on demand and reserved town cars, mini and motor coach services, and other unique transportation offerings. In addition, NT&T also serves as the preferred vendor for all of your Destinations Services needs.

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Design Studio

The Ritz-Carlton Design Studio 
From table linens to floral, the newly unveiled Design Studio at The Ritz-Carlton, Naples will enhance the wedding customization experience for discerning brides. Part of the recent multi-million dollar re-mastering of the beach resort, the Design Studio is an on-site space that showcases luxurious décor and design elements, paired with unique event spaces and unmatched service from the resort’s décor, design, floral and culinary teams. Within the Design Studio, couples can pick out wedding and event colors, themes, flowers or cake flavors with the guidance of on-site event experts for a hassle-free creative process.

The Design Studio is available to couples getting married at The Ritz-Carlton, Naples and The Ritz-Carlton Golf Resort, Naples.

 

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