Experience Elevated Service for Your Naples Meeting or Event

Meetings

rcBreakText rcBreakWhiteText

Drawing inspiration from ocean colors and sunset hues, The Ritz-Carlton, Naples offers meeting planners three unique ballrooms and more than thirty event spaces designed to sustainably host corporate meetings and extraordinary events on Florida’s Gulf Coast. From oceanfront destination weddings, group wellness and yoga retreats, to incentive celebrations, corporate meetings and board retreats, our Ladies and Gentlemen assist in the design, production, and flawless event execution at this beachfront destination resort.

28

Event Rooms

78024 SQ FT

Total Event Space

1000

Capacity Largest Space

24

Breakout Rooms

Events

Start Planning your meetings or events here

Boardroom Meeting Venue

Meetings and Events

More than 42,000 sq. ft. of meeting and event space with 20 luxurious conference, banquet and meetin

An exquisite ballroom that seats 1000 guests
A designated Florida Green Lodging property
Extensive outdoor function areas

Meeting Services

Knowledgeable Meetings & Special Event Managers coordinate the specifics of your event while the Audio Visual team caters to your every technological need. Our creative Destination Services department organizes exciting excursions, elaborate theme parties and distinctive off-site venue events to create unforgettable memories for your attendees. This attentive, world-class staff perfects every detail to ensure a flawless experience in an incomparable setting. With one of the largest, most comprehensive, on-site destination management companies in the country, The Ritz-Carlton, Naples is the ideal locale for any group event. Guests are dazzled from beginning to end by exceptional artistry and unparalleled service only The Ritz-Carlton can provide.

Beach House Indoor Reception

Unique Event Experience

The design and décor professionals at The Ritz-Carlton, Naples have mastered the art of creating unique experiences for you and your guests. Call upon the expertise of our dedicated specialists who thrive on creating pitch-perfect events of any scale, and work diligently to ensure that each customized event flows effortlessly to exceed guests' expectations.

Floral Design Studio

When events call for an extra special touch, the resort's floral design team can create stunning arrangements or exquisite enhancements that will leave a lasting impression. From intimate dinners to extravagant celebrations, the Floral Design Studio crafts custom-designed floral creations tailored to your own personal style and budget.

Group Leisure Activities

The resort's beachside location on the Gulf of Mexico allows guests to experience all the vivid, natural wonders Southwest Florida has to offer. Event planners can arrange everything from group sailing excursions, yacht charters and dolphin encounters to shopping tours and private fashion shows.

Expert technicians are committed to making your program a success. Please request a customized proposal based on your specific production needs and budget. We have over two million dollars in stage production equipment, a few of our offerings include:  general lighting, video communications, audio, office equipment and meeting accessories.

Naples Transportation & Tours (NT&T) is the preferred and recommended provider of transportation services for groups and individual travelers.

NT&T provides shuttle service, on demand and reserved town cars, mini and motor coach services, and other unique transportation offerings. In addition, NT&T also serves as the preferred vendor for all of your Destination Service needs.

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization

  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty

  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization

  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization

Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Celebrate America’s “River of Grass”

With more than 700 square miles of wetland and saw grass prairies, Everglades National Park is a magnificent and important habitat for Florida wildlife, including endangered species like the manatee, American crocodile and Florida panther. Group guests can help the park maintain park facilities, trim vegetation and explore this natural paradise.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

Celebrate in Style

We Transform Our Naples Event Space Into Your Unforgettable Experience

Your special occasions deserve the special attention to detail The Ritz-Carlton is world-famous for providing. From a five-course dinner in the private dining room to an elaborate ballroom gala or a starlit celebration in elegant outdoor locations like the Tea Garden or South Terrace, The Ritz-Carlton, Naples specializes in creating magnificent social celebrations, turning our Naples event venues into spectacular affairs, including:

Artisans Room
  • Holiday Parties

  • Benefit Galas & Fundraisers

  • Theme Events

  • Birthdays & Anniversaries 

                                                         

  • Bar Mitzvahs & Bat Mitzvahs

  • Fashion Shows

  • Family Reunions

  • Baptisms and Communions

  • Social Luncheons

Contact Us

Please contact one of our planning professionals at (239) 598-6621 for more information, and we will begin crafting an enchanting event for your celebration. Allow us to assist you in selecting overnight accommodations in our luxury beachfront resort for you and your guests to enjoy after the festivities.

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Port Royal 63x23x- 1449 140 81 54 63 120 90
Port Royal I 35x25x- 875 80 48 28 30 60 40
Port Royal II 29x23x- 667 60 40 22 24 50 32
Pelican Bay 23x27x- 621 60 30 24 30 40 40
Royal Harbor 21x14x- 294 35 18 18 12 20 20
Bonita Sands 21x14x- 294 35 18 18 12 20 20
Royal Poinciana 21x14x- 294 35 18 18 12 20 20
Boardroom 29x19x- 551 - - 18 - - -
Park Shore 14x19x- 266 28 18 16 12 20 16
Estuary 68x29x- 1972 190 114 60 69 150 120
Estuary I 30x36x- 1080 110 60 28 30 85 60
Estuary II 38x25x- 950 80 48 24 30 60 60
Aqualane Shore 26x24x- 624 60 30 24 24 40 40
Coquina Sands 25x24x- 600 60 30 24 24 40 40
The Ritz-Carlton Ballroom 129x78x- 10062 1000 540 - 216 800 800
Vanderbilt Ballroom 135x75x- 10125 975 525 - 200 975 800
The Plaza Ballroom 80x42x- 3360 360 160 - 60 350 280
Plaza I 27x42x- 1134 110 60 - 30 125 60
Plaza II 27x42x- 1134 110 60 - 30 125 60
Plaza III 27x42x- 1134 110 60 - 30 125 60
Salon I 64x39x- 2496 240 120 - 54 250 170
Salon II 64x39x- 2496 240 120 - 54 250 170
Salon III 64x39x- 2496 240 120 - 54 250 170
Salon IV 64x39x- 2496 240 120 - 54 250 170
Artisans 71x31x- 2201 250 - - 56 140 150
Salon I & II 130x39x- 5070 - - - - - -
Salon III & IV 130x39x- 5070 - - - - - -
Vanderbilt I 75x76x- 5700 - - - - - -
Vanderbilt II & III 60x76x- 4560 - - - - - -
Vanderbilt II 60x38x- 2280 - - - - - -
Vanderbilt III 60x38x- 2280 - - - - - -
Plaza I & II 54x42x- 2268 - - - - - -
Plaza II & III 54x42x- 2268 - - - - - -
Center Court 130x78x- 10140 - - - - - -
Vanderbilt Courtyard 80x64x- 5120 - - - - - -
Port Royal
Dimensions (LxWxH)
63x23x-
Area (sq.ft)
1449
Theater
140
Schoolroom
81
Conference
54
U-Shape
63
Reception
120
Banquet
90
Port Royal I
Dimensions (LxWxH)
35x25x-
Area (sq.ft)
875
Theater
80
Schoolroom
48
Conference
28
U-Shape
30
Reception
60
Banquet
40
Port Royal II
Dimensions (LxWxH)
29x23x-
Area (sq.ft)
667
Theater
60
Schoolroom
40
Conference
22
U-Shape
24
Reception
50
Banquet
32
Pelican Bay
Dimensions (LxWxH)
23x27x-
Area (sq.ft)
621
Theater
60
Schoolroom
30
Conference
24
U-Shape
30
Reception
40
Banquet
40
Royal Harbor
Dimensions (LxWxH)
21x14x-
Area (sq.ft)
294
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Bonita Sands
Dimensions (LxWxH)
21x14x-
Area (sq.ft)
294
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Royal Poinciana
Dimensions (LxWxH)
21x14x-
Area (sq.ft)
294
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Boardroom
Dimensions (LxWxH)
29x19x-
Area (sq.ft)
551
Theater
-
Schoolroom
-
Conference
18
U-Shape
-
Reception
-
Banquet
-
Park Shore
Dimensions (LxWxH)
14x19x-
Area (sq.ft)
266
Theater
28
Schoolroom
18
Conference
16
U-Shape
12
Reception
20
Banquet
16
Estuary
Dimensions (LxWxH)
68x29x-
Area (sq.ft)
1972
Theater
190
Schoolroom
114
Conference
60
U-Shape
69
Reception
150
Banquet
120
Estuary I
Dimensions (LxWxH)
30x36x-
Area (sq.ft)
1080
Theater
110
Schoolroom
60
Conference
28
U-Shape
30
Reception
85
Banquet
60
Estuary II
Dimensions (LxWxH)
38x25x-
Area (sq.ft)
950
Theater
80
Schoolroom
48
Conference
24
U-Shape
30
Reception
60
Banquet
60
Aqualane Shore
Dimensions (LxWxH)
26x24x-
Area (sq.ft)
624
Theater
60
Schoolroom
30
Conference
24
U-Shape
24
Reception
40
Banquet
40
Coquina Sands
Dimensions (LxWxH)
25x24x-
Area (sq.ft)
600
Theater
60
Schoolroom
30
Conference
24
U-Shape
24
Reception
40
Banquet
40
The Ritz-Carlton Ballroom
Dimensions (LxWxH)
129x78x-
Area (sq.ft)
10062
Theater
1000
Schoolroom
540
Conference
-
U-Shape
216
Reception
800
Banquet
800
Vanderbilt Ballroom
Dimensions (LxWxH)
135x75x-
Area (sq.ft)
10125
Theater
975
Schoolroom
525
Conference
-
U-Shape
200
Reception
975
Banquet
800
The Plaza Ballroom
Dimensions (LxWxH)
80x42x-
Area (sq.ft)
3360
Theater
360
Schoolroom
160
Conference
-
U-Shape
60
Reception
350
Banquet
280
Plaza I
Dimensions (LxWxH)
27x42x-
Area (sq.ft)
1134
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Plaza II
Dimensions (LxWxH)
27x42x-
Area (sq.ft)
1134
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Plaza III
Dimensions (LxWxH)
27x42x-
Area (sq.ft)
1134
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Salon I
Dimensions (LxWxH)
64x39x-
Area (sq.ft)
2496
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon II
Dimensions (LxWxH)
64x39x-
Area (sq.ft)
2496
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon III
Dimensions (LxWxH)
64x39x-
Area (sq.ft)
2496
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon IV
Dimensions (LxWxH)
64x39x-
Area (sq.ft)
2496
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Artisans
Dimensions (LxWxH)
71x31x-
Area (sq.ft)
2201
Theater
250
Schoolroom
-
Conference
-
U-Shape
56
Reception
140
Banquet
150
Salon I & II
Dimensions (LxWxH)
130x39x-
Area (sq.ft)
5070
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Salon III & IV
Dimensions (LxWxH)
130x39x-
Area (sq.ft)
5070
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt I
Dimensions (LxWxH)
75x76x-
Area (sq.ft)
5700
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt II & III
Dimensions (LxWxH)
60x76x-
Area (sq.ft)
4560
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt II
Dimensions (LxWxH)
60x38x-
Area (sq.ft)
2280
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt III
Dimensions (LxWxH)
60x38x-
Area (sq.ft)
2280
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Plaza I & II
Dimensions (LxWxH)
54x42x-
Area (sq.ft)
2268
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Plaza II & III
Dimensions (LxWxH)
54x42x-
Area (sq.ft)
2268
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Center Court
Dimensions (LxWxH)
130x78x-
Area (sq.ft)
10140
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt Courtyard
Dimensions (LxWxH)
80x64x-
Area (sq.ft)
5120
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Port Royal 19.2x7x- 134.6 140 81 54 63 120 90
Port Royal I 10.7x7.6x- 81.3 80 48 28 30 60 40
Port Royal II 8.8x7x- 62 60 40 22 24 50 32
Pelican Bay 7x8.2x- 57.7 60 30 24 30 40 40
Royal Harbor 6.4x4.3x- 27.3 35 18 18 12 20 20
Bonita Sands 6.4x4.3x- 27.3 35 18 18 12 20 20
Royal Poinciana 6.4x4.3x- 27.3 35 18 18 12 20 20
Boardroom 8.8x5.8x- 51.2 - - 18 - - -
Park Shore 4.3x5.8x- 24.7 28 18 16 12 20 16
Estuary 20.7x8.8x- 183.2 190 114 60 69 150 120
Estuary I 9.1x11x- 100.3 110 60 28 30 85 60
Estuary II 11.6x7.6x- 88.3 80 48 24 30 60 60
Aqualane Shore 7.9x7.3x- 58 60 30 24 24 40 40
Coquina Sands 7.6x7.3x- 55.7 60 30 24 24 40 40
The Ritz-Carlton Ballroom 39.3x23.8x- 934.8 1000 540 - 216 800 800
Vanderbilt Ballroom 41.1x22.9x- 940.6 975 525 - 200 975 800
The Plaza Ballroom 24.4x12.8x- 312.2 360 160 - 60 350 280
Plaza I 8.2x12.8x- 105.4 110 60 - 30 125 60
Plaza II 8.2x12.8x- 105.4 110 60 - 30 125 60
Plaza III 8.2x12.8x- 105.4 110 60 - 30 125 60
Salon I 19.5x11.9x- 231.9 240 120 - 54 250 170
Salon II 19.5x11.9x- 231.9 240 120 - 54 250 170
Salon III 19.5x11.9x- 231.9 240 120 - 54 250 170
Salon IV 19.5x11.9x- 231.9 240 120 - 54 250 170
Artisans 21.6x9.4x- 204.5 250 - - 56 140 150
Salon I & II 39.6x11.9x- 471 - - - - - -
Salon III & IV 39.6x11.9x- 471 - - - - - -
Vanderbilt I 22.9x23.2x- 529.5 - - - - - -
Vanderbilt II & III 18.3x23.2x- 423.6 - - - - - -
Vanderbilt II 18.3x11.6x- 211.8 - - - - - -
Vanderbilt III 18.3x11.6x- 211.8 - - - - - -
Plaza I & II 16.5x12.8x- 210.7 - - - - - -
Plaza II & III 16.5x12.8x- 210.7 - - - - - -
Center Court 39.6x23.8x- 942 - - - - - -
Vanderbilt Courtyard 24.4x19.5x- 475.7 - - - - - -
Port Royal
Dimensions (LxWxH)
19.2x7x-
Area (sq.mt)
134.6
Theater
140
Schoolroom
81
Conference
54
U-Shape
63
Reception
120
Banquet
90
Port Royal I
Dimensions (LxWxH)
10.7x7.6x-
Area (sq.mt)
81.3
Theater
80
Schoolroom
48
Conference
28
U-Shape
30
Reception
60
Banquet
40
Port Royal II
Dimensions (LxWxH)
8.8x7x-
Area (sq.mt)
62
Theater
60
Schoolroom
40
Conference
22
U-Shape
24
Reception
50
Banquet
32
Pelican Bay
Dimensions (LxWxH)
7x8.2x-
Area (sq.mt)
57.7
Theater
60
Schoolroom
30
Conference
24
U-Shape
30
Reception
40
Banquet
40
Royal Harbor
Dimensions (LxWxH)
6.4x4.3x-
Area (sq.mt)
27.3
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Bonita Sands
Dimensions (LxWxH)
6.4x4.3x-
Area (sq.mt)
27.3
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Royal Poinciana
Dimensions (LxWxH)
6.4x4.3x-
Area (sq.mt)
27.3
Theater
35
Schoolroom
18
Conference
18
U-Shape
12
Reception
20
Banquet
20
Boardroom
Dimensions (LxWxH)
8.8x5.8x-
Area (sq.mt)
51.2
Theater
-
Schoolroom
-
Conference
18
U-Shape
-
Reception
-
Banquet
-
Park Shore
Dimensions (LxWxH)
4.3x5.8x-
Area (sq.mt)
24.7
Theater
28
Schoolroom
18
Conference
16
U-Shape
12
Reception
20
Banquet
16
Estuary
Dimensions (LxWxH)
20.7x8.8x-
Area (sq.mt)
183.2
Theater
190
Schoolroom
114
Conference
60
U-Shape
69
Reception
150
Banquet
120
Estuary I
Dimensions (LxWxH)
9.1x11x-
Area (sq.mt)
100.3
Theater
110
Schoolroom
60
Conference
28
U-Shape
30
Reception
85
Banquet
60
Estuary II
Dimensions (LxWxH)
11.6x7.6x-
Area (sq.mt)
88.3
Theater
80
Schoolroom
48
Conference
24
U-Shape
30
Reception
60
Banquet
60
Aqualane Shore
Dimensions (LxWxH)
7.9x7.3x-
Area (sq.mt)
58
Theater
60
Schoolroom
30
Conference
24
U-Shape
24
Reception
40
Banquet
40
Coquina Sands
Dimensions (LxWxH)
7.6x7.3x-
Area (sq.mt)
55.7
Theater
60
Schoolroom
30
Conference
24
U-Shape
24
Reception
40
Banquet
40
The Ritz-Carlton Ballroom
Dimensions (LxWxH)
39.3x23.8x-
Area (sq.mt)
934.8
Theater
1000
Schoolroom
540
Conference
-
U-Shape
216
Reception
800
Banquet
800
Vanderbilt Ballroom
Dimensions (LxWxH)
41.1x22.9x-
Area (sq.mt)
940.6
Theater
975
Schoolroom
525
Conference
-
U-Shape
200
Reception
975
Banquet
800
The Plaza Ballroom
Dimensions (LxWxH)
24.4x12.8x-
Area (sq.mt)
312.2
Theater
360
Schoolroom
160
Conference
-
U-Shape
60
Reception
350
Banquet
280
Plaza I
Dimensions (LxWxH)
8.2x12.8x-
Area (sq.mt)
105.4
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Plaza II
Dimensions (LxWxH)
8.2x12.8x-
Area (sq.mt)
105.4
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Plaza III
Dimensions (LxWxH)
8.2x12.8x-
Area (sq.mt)
105.4
Theater
110
Schoolroom
60
Conference
-
U-Shape
30
Reception
125
Banquet
60
Salon I
Dimensions (LxWxH)
19.5x11.9x-
Area (sq.mt)
231.9
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon II
Dimensions (LxWxH)
19.5x11.9x-
Area (sq.mt)
231.9
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon III
Dimensions (LxWxH)
19.5x11.9x-
Area (sq.mt)
231.9
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Salon IV
Dimensions (LxWxH)
19.5x11.9x-
Area (sq.mt)
231.9
Theater
240
Schoolroom
120
Conference
-
U-Shape
54
Reception
250
Banquet
170
Artisans
Dimensions (LxWxH)
21.6x9.4x-
Area (sq.mt)
204.5
Theater
250
Schoolroom
-
Conference
-
U-Shape
56
Reception
140
Banquet
150
Salon I & II
Dimensions (LxWxH)
39.6x11.9x-
Area (sq.mt)
471
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Salon III & IV
Dimensions (LxWxH)
39.6x11.9x-
Area (sq.mt)
471
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt I
Dimensions (LxWxH)
22.9x23.2x-
Area (sq.mt)
529.5
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt II & III
Dimensions (LxWxH)
18.3x23.2x-
Area (sq.mt)
423.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt II
Dimensions (LxWxH)
18.3x11.6x-
Area (sq.mt)
211.8
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt III
Dimensions (LxWxH)
18.3x11.6x-
Area (sq.mt)
211.8
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Plaza I & II
Dimensions (LxWxH)
16.5x12.8x-
Area (sq.mt)
210.7
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Plaza II & III
Dimensions (LxWxH)
16.5x12.8x-
Area (sq.mt)
210.7
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Center Court
Dimensions (LxWxH)
39.6x23.8x-
Area (sq.mt)
942
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Vanderbilt Courtyard
Dimensions (LxWxH)
24.4x19.5x-
Area (sq.mt)
475.7
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • 35MM Projector
  • AV Technician
  • Film Projector with Screen
  • LCD Projector
  • Microphone
  • Overhead Projector
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Videoconferencing
  • Walkie Talkies
  • Wired Internet
Event Services
  • Carpenter
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
  • Translator
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Installed Stage
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • On-Site Business Center is Staffed
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers