Do you suggest photographers, entertainment and other vendors? The Ritz-Carlton, Sarasota offers a list of preferred professional vendors such as officiates, photographers, videographers, and entertainment consultants.
What other services can The Ritz-Carlton provide for my event? The Ritz-Carlton, Sarasota can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to: Chiavari chairs, specialty linens, specialty base plates and specialty lighting.
How far in advance should I reserve the date? Whether it’s a short-term wedding secured and celebrated within a month or a wedding planned two years out, The Ritz-Carlton, Sarasota is able to accommodate all requests.
Is there a minimum guest requirement to have a wedding at The Ritz-Carlton, Sarasota? The Ritz-Carlton, Sarasota is pleased to host a beautiful wedding for you, no matter how grand or intimate.
What is the responsibility of a Meetings and Special Events Manager?
Act as the on-site liaison between your wedding coordinator and Hotel operations staff.
Establish your guest room block and monitor the status of reservations (if applicable).
Personally oversee the details of the bride and groom’s room reservations (if applicable).
Recommend Special Event Professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities.
Act as menu consultant for all food and beverage selections.
Detail your Banquet Event Order and Wedding “Resume” outlining all of your event specifics and overnight accommodations to ensure that all information is communicated successfully to the operational team of the Hotel.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Create a floor plan of your function space in order for you to plan and provide the Hotel with your seating arrangements.
Establish time line for ceremony and reception in conjunction with wedding coordinator.
Oversee the ceremony and reception room(s) set-up, food preparation and other Hotel operations.
Ensure a seamless transition to the Banquet Captain on the day of your event.
Review your banquet checks for accuracy, prior to the completion of your final bill.
What is the average cost per person for food and beverage? All-inclusive wedding packages start at $175 USD per person, which are exclusive of service charges and sales tax. These packages encompass hors d'oeuvres during your cocktail reception, three-course plated meal or buffet, wedding cake or dessert buffet station, wine service with the meal, champagne toast and an open hosted bar for up to a four hour event.
Please note that menu items and pricing are subject to change. Your final menu pricing will be based on actual selections.
Can food or beverage be brought in from the outside or catered? It is our policy that all food and alcoholic beverages must be provided by the resort.
When do I need to finalize my menu? Food and beverage selections must be finalized and confirmed with your Meetings and Special Events Manager at least three weeks prior to the date of your wedding.
When do I need to let the hotel know exactly how many guests will be attending my event? Your Meetings and Special Events Manager must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the event. In either case, your contracted food and beverage minimum will have to be met.
What is a destination wedding? A destination wedding is where the ceremony itself, the reception, and the honeymoon, all occur over several days and in the same place. Destination Weddings are ideal for those marrying for a second time, and couples looking for something fun and different or a slightly non-traditional wedding. While planning such an event can present unique challenges, our catering specialists can make the planning of a long-distance event stress-free.
What are the deposits based on and when are they due? Deposits are based on anywhere from 25% –100% of the combined food and beverage minimum, plus the rental fees for the event space reserved. Deposits are non-refundable and non-transferable.
Initial Deposit – Due at signature of agreement and is based on 25% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.
Second Deposit - Due three months or 90 days prior to the event date and is based on 75% of the combined food and beverage minimum, plus the venue rental fee for the event space reserved.
Final Deposit – Due 10 working days prior to the event date and is based on the estimated final balance for your event, based on your actual food and beverage selections and all related costs such as décor, floral and additional elements of your special day.
The Ritz-Carlton, Sarasota requires full pre-payment for all events. The above outlined deposit policy is subject to change and could alter based on actual date of the wedding.
Do the bride and groom get a complimentary room for the wedding night? All of our ceremony packages include a complimentary resort view guest room for the bride and groom on the night of their wedding.
Can the complimentary room be upgraded? The complimentary guest room may be upgraded based on availability, and will be determined on the day of arrival. You may choose to extend the complimentary room to a member of your bridal party or family. A separate room reservation for an upgraded room would be made for you by your Meetings and Special Events Manager and the room would be charged at the prevailing rate.
Where does the bridal party get ready before the wedding? We recommend guest room reservations be made for a minimum two-night length of stay with a check-in date of the night before the wedding and checkout the day after the wedding. This will eliminate the stress on the day of the wedding of having to check in and out of guest rooms.
The bride, groom, bridesmaids and groomsmen can also enjoy services and treatments at The Ritz-Carlton, Sarasota Spa. Hair styling, makeup, manicures, pedicures, massages and couples treatments are all available on property.
Does the hotel offer a discounted room block? If you wish to reserve a block of rooms for your family and guests, please notify your Catering Sales Manager who can provide you with availability and rates. A discounted group rate will be offered based on a minimum of 10 or more guest rooms per night.
Holiday weekends may be subject to a three-night minimum stay. Please note check-in time is 4 p.m. and checkout is 12 p.m.
What about guest parking? The Ritz-Carlton, Sarasota offers only valet parking and you may choose to host the parking fee for your guests. Please consult with your Meetings and Special Events Manager for current pricing.
May we take wedding pictures at The Ritz-Carlton if we are not holding our reception at the resort? We reserve the privilege of wedding photography at the resort for Ritz-Carlton brides and grooms exclusively.
What if we plan an outdoor ceremony and it rains? The Catering Sales Manager always holds an appropriately sized backup room inside the hotel in case of inclement weather. The client will see the potential backup space, prior to the event confirmation, during the original hotel tour.
For more information please contact the Wedding Specialist at (941) 309-2050.