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Meeting Services

At The Ritz-Carlton Key Biscayne, Miami, your every wish is our command. Call upon the expertise of the dedicated meeting-service specialists, who thrive on creating pitch-perfect events of any scale. The specialized staff at this resort pride themselves on attention to detail, to ensure your function runs smoothly and every guest experiences the finest service.

Brain Breaks
Keep your attendees engaged and active with the newly-launched Brain Breaks meeting package, exclusive to The Ritz-Carlton Key Biscayne, Miami, that incorporates nutritional, spiritual and physical elements. From healthy snacks, to spa and fitness teasers, to stair steppers and stationary bikes in the back of meeting rooms, energy and revivals are just a step away to ensure productivity all day long.

Destination Services

With an extensive knowledge of South Florida, we can lend our expertise in providing destination services to meet your event needs including: 

  • Support Staff to assist with the travel plans
  • Arrangement of transportation such as sedans, limousines, mini buses and motor coaches and mini buses
  • Scheduling services for tours and outings including boating tours and cruises, Art Deco Walking tours, airboat rides through the Everglades, golf and much more
  • Recommendations and reservations for hotspot restaurants
  • Scheduling and program management

Audio-Visual Services

  • Technical support for simple and complex presentations
  • Complete line of lighting: Turss, Chain Motors and Spotlights
  • Video & data projection/displays (LCD projectors, flat screen monitors, plasma monitors, etc.)
  • Video equipment (VCR/DVD players, camera tripod, etc.)
  • Full line of state-of-the-art audio systems
  • Communication equipment (headset radio, two-way handheld portable radio, etc.)
  • Meeting accessories (laser pointer, projection stand, A/V cart with skirt, flip charts, display easel, wireless mouse, etc.)
  • Creative services (staging, set design, gobos, spandex décor, lighting balloons, etc.)
  • State-of-the-art computers, monitors, printers and peripherals for special meeting needs
  • Projection screens
  • Draping

Themed Events

To enhance meetings and events, the conference and catering experts at The Ritz-Carlton Key Biscayne, Miami can create meeting breaks and more around a set theme, including:

Gilligan’s Island
Reenact the popular Gilligan’s Island TV show for your next event with a boat-wreck in one of the resort’s pools, palm weavers, a band playing soundtrack music, grilled lobsters and steaks on an open-flame, and a Gilligan’s Island costume contest.

Retro 80’s Night Club
A disco ball, dance floor and sleek bar easily converts resort banquet rooms into a club setting. Best of all, the VIP line into the room is only a minimal wait and guests do not get carded.

Miami Nights
The Ritz-Carlton Key Biscayne, Miami will turn your event into the world's most spectacular party city as the ballroom is transformed to Miami Nights, complete with a Latin dance band, professional samba dancers, velvet ropes and bars that are transformed into hip clubs.

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Save the Loggerhead Sea Turtles
During sea turtle season in south Florida, loggerhead sea turtle nests house precious eggs that need up to 45 days to hatch, after which the newborn turtles — members of an endangered species — head into the ocean. Help protect these nests. Group guests can paint wooden stakes to mark the nest locations, ensuring the newborns’ safe and successful journey to the sea. An environmentalist from Crandon Park’s Key Biscayne Nature Center shares valuable information on the sea turtles and how guests can make a difference.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

 

Other Meeting Services

  • Translation services
  • Event production services including conceptual design, creative services, drafting and rendering and entertainment 
  • Culinary services including menu development
  • Business Center
  • High-speed internet access
  • Electrical services
  • Shipping and receiving services
  • Security services

Environmental Responsibility

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Photography Concierge

The Photography Concierge is a dedicated team of professionals available capture images for group clients and social celebrations, creating memories for a lifetime.

For more information please call (305) 365-4266.

 

Photography Concierge
Photography Concierge
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