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Wedding Advisor

A stunning outdoor wedding with breathtaking oceanfront views
From the day he drops to one knee to pop the question until the day you say “I do,” the wedding team at The Ritz-Carlton Key Biscayne, Miami, Florida, will be there with you every step of the way to plan the wedding you’ve been envisioning since you were little. Let us help you with every detail – from selecting the perfect beach wedding location or setting the scene indoors at our fabulous oceanfront ballroom.

What does a typical wedding cost at The Ritz-Carlton?
Cost varies based upon the bride and groom preference. We are happy to send you a few sample packages and quotes for review.

What does The Ritz-Carlton provide for a wedding?
In addition to space and service, your wedding package provides banquet and highboy cocktail tables, chairs, dance floor, staging, china and a selection of linens. We can also work with you on upgrades items and rental services, such as menu cards, enhanced lighting and specialty chairs, linens and china.

Who will help me through the wedding planning process?
Our Weddings Team consists of a Wedding Sales Consultant and Weddings Service Managers. 

Upon contacting the resort, a Wedding Sales Consultant will:

  • Check availability for preferred dates
  • Provide a tour of the wedding locations to select venue/s that meet your needs
  • Create a personalized wedding proposal outlining costs inclusive of food, beverage and space rental fees
  • Work with Reservations Manager to establish a guest room block with preferred rates
  • Work with you to understand your vision determine any additional services needed
  • Create Weddings Agreement to secure your date and venue/s

Once your Wedding Agreement has been signed and returned, our Wedding Services Manager will work with you on every detail including:

  • Confirm your preferences and help design your event
  • Recommend vendors in areas such as wedding planning, floral design, photography, videography, officiate, entertainment, invitations, bridal attire and beauty consultants
  • Act as your wedding liaison between your selected wedding vendors and the resort
  • Layout your floor plan including placement of tables, dance floor, bar and wedding cake and any additional displays
  • If applicable, schedule tasting with the Chef and work with you to create your personalized wedding menu
  • Develop ceremony and reception timeline
  • Monitor your guest room block
  • Detail a Wedding Resume outlining all your event specifics to communicate all aspects of your wedding to the hotel
  • Oversee Ceremony and Reception set-up, food preparations and all other resort operations
  • Create an estimate of charges outlining your financial commitment and deposit schedule
  • Review accuracy of banquet check prior to completion of your final bill

In addition, your Wedding Service Manager, as well as a Wedding Concierge, will be with you during the time leading up to the event and day of the wedding to ensure each detail is executed flawlessly and your vision is brought to life.

On the day of the wedding, will there be anyone to personally assist me with pop-up needs and requests?
We provide the bride with a personal wedding butler, who will be at your side throughout the day, assuring undivided attention and providing special niceties such as presenting cool-scented towels on warm days, perfecting your dress in advance of a photo or touching up lipstick.

What wedding activities are available for my guests?
The resort’s four dining outlets offer private dining experiences for pre-wedding events such as reception dinners or bridal luncheons, while our destination spa can help you and your bridesmaids unwind with an extensive menu of calming therapies and salon services, as well as a whirlpool, sauna and steam room and relaxation solarium that will have you glowing for the big day.

Your guests will bond over a fun-filled weekend with an array of recreational offerings including Hobie Cat and kayak rentals from the beach, boating and fishing tours, biking excursions through lush park paths, eco-tours or a journey to the nearby historic Cape Florida Lighthouse. Those seeking to simply unwind can enjoy one of the two outdoor pools or a cabana/welcome gathering on the sand in Dune Oceanfront Burger Lounge. Furthermore, Miami’s many attractions including South Beach, Art Deco district and myriad museums, dining and shopping lay just a 15 minute drive away.

Do you have a florist on-site?
No. However, we have a list of recommended vendors who can assist with beautiful floral creations.

Does your resort provide a complimentary bridal suite?
For parties of 100 or more, we provide a complimentary room to the bride and groom the night of their wedding.

Is there a special room rate available for my guests?
A special rate can be extended for wedding parties requiring 10 rooms or more. This rate varies based upon the time of the year.

I’d like to welcome my guests staying at the hotel with something special. Can the resort assist me with this?
Our Amenity Coordinator will work with you in designing personal welcome gifts, favors, and bridal party gifts. We strive to create meaningful gifts that envelop your personality. Cost may vary per amenity.

Are there certain dates where the cost is less to book a wedding?
The resort can extend more pricing flexibility over the following dates: 

  • January 2-8 
  • May 27 – June 1 
  • August 19-31 
  • September 2-7 
  • November 22-29 
  • December 20-23

In addition, the resort tends to have more space availability over weekday dates.

 

What is helpful to know when contacting the resort?
For our Wedding Team to best serve you, it is helpful to know an estimated number of guests (and how many will be from out of town), desired date and any flexibility you may have on that date. Please note our resort can accommodate weddings from two to 450 guests.

Can I plan only my ceremony at the hotel?
The resort ceremony locations are reserved exclusively for weddings holding a reception at the resort.

Can I have my ceremony on the beach?
Yes, we conduct ceremonies on the beach all the time.

Do you offer outdoor reception venues?
We do have outdoor reception venue options; however, please be advised that all outdoor events are limited to 10 p.m. due to a city noise ordinance.

All events booked outdoors are reserved with an indoor back-up location. Your specific back-up location will be guaranteed 30 days prior to your wedding.

I’m from out of town and I’m not sure which vendors to use. Can you recommend any?
We can provide a preferred vendor list and when you choose your vendors, we’ll work hand-in-hand with them to ensure your wedding is a complete success. Please keep in mind that any vendors you choose must have $1 million liability insurance.

What is the process for obtaining a marriage license?
The Miami-Dade Clerk of Courts is located approximately 20 minutes from the resort at:

3100 Ponce de Leon Boulevard
Coral Gables, FL 33134 
(305) 275-1155

A couple who intends to be married in Florida may obtain a marriage license from Monday through Friday, between the hours of 9 a.m. to 4 p.m. at any Office of the Clerk of the Circuit Court. Hours may vary so be sure to call ahead. The license does not need to be issued in the county that the ceremony will take place in. The ceremony must take place in the State of Florida to be considered valid. There is a three-day waiting period before the license becomes effective.  A marriage license is valid for 60 days.

For more information, please visit Miami Dade Clerk of Courts.

Can I have my dress shipped?
We can provide contacts of local vendors in the area that will receive, press and deliver your dress to the hotel in time for your wedding day.

For liability reasons, we do not hold dresses beforehand.

Who will help me get dressed/bustle my gown?
There are several outside local dress specialists who are intimately familiar with weddings gowns. We are happy to recommend and coordinate securing one of these specialists to help you get ready before the ceremony, bustle the gown before the reception, as well as steam and apply other touch ups to ensure you look perfect for the big day.

Do you provide hair and makeup services?
Our spa and full-service salon offers a range of services including hair and makeup professionals who will work with you to create your desired look, as well as cater to the beauty needs of the bridal party. You may also use an outside makeup artist and hair stylist.

Can I have my photos taken at The Ritz-Carlton Key Biscayne, Miami?
Photography is permitted exclusively for couples having their wedding at The Ritz-Carlton Key Biscayne, Miami.

 

Initial Planning (approximately, but not limited to 6-12 months prior)

  • Contact our Weddings Sales Consultant to check availability
  • Tour property and determine venues that best fit your needs
  • Reserve your event by having your Weddings Sales Consultant create a Wedding Agreement detailing the date, time, venue/s, room block and deposit schedule
  • Return your Wedding Agreement within one week and with a 25% non-refundable deposit

Detail Planning Stage (from contract signing to two months prior)

  • Complete your Wedding Planning Guide provided by your Wedding Services Manager
  • Research and book wedding vendors
  • Schedule tasting with the culinary team if applicable and create your wedding menu
  • Design your room layout with your Wedding Service Manager
  • Provide a 50% non-refundable deposit 90 days prior to your wedding date
  • Book Rehearsal Dinner, Bridal Luncheon, Spa, Golf, and other guest activities

Final Planning Stage (approximately one month prior to wedding day)

  • Provide a final deposit based on estimated charges 21 days prior
  • Finalize ceremony and reception timeline
  • Finalize and confirm vendor details
  • Sign and return Banquet Event Orders detailing all food and beverage for your wedding at least two weeks prior
  • Provide a final guest count to your Wedding Services Manager 72 business hours in advance

 

May we bring in an outside caterer?
All events at The Ritz-Carlton Key Biscayne, Miami are catered by our exceptional culinary team, who are intimately familiar with all types of cuisine. We encourage you to speak with your Weddings Sales Consultant about the menu options.

Is a tasting included in my wedding package?
A tasting is included for wedding parties of 100 or more. Your Service Manager will coordinate a meeting with the Executive Chef and Pastry Chef, who will work with you to create a personalized menu.

Do you have a pastry chef in-house to make my wedding cake?
Our phenomenal Master Pastry Chef Laszlo Bollok will ensure a delicious finale to your wedding menu. Whether you prefer a traditional design, a unique shape or personalized touch, he will work with you to create the wedding cake of your dreams. Furthermore, Chef Patrick can create an impressive dessert buffet of exquisite individual pastries.

Do you offer Kosher menus?
We work closely with several certified Kosher caterers and are happy to provide recommendations. The resort can also provide your caterer kosher facilities for food preparation and set-up.

Do you offer ethnic cuisine?
Our culinary team is happy to create customized menus incorporating authentic ethnic cuisine. The chefs are particularly familiar with Indian, Mexican, Italian, Spanish, as well as Kosher dishes.

We are having a green themed wedding. What are your organic offerings?
Our culinary team is happy to work with you to incorporate sustainable and organic products into your menu. Please note this may increase the total cost of your food & beverage package, as these ingredients tend to be more expensive.

 

 

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 

 

 

 

PHOTOGRAPHY      Show All    Hide All

 

May we take our wedding photographs at the hotel if we are not hosting our reception there?

 

Our most elegant backdrops for wedding photographs are private areas reserved for our guests hosting their wedding reception in the hotel. We request that photographs taken in any public area of the hotel, such as the hotel lobby, staircases, lounges or restaurants do not interfere with another guest's experience. Removal or rearranging of public area furniture is not permitted.

 

OUTSIDE VENDORS      Show All    Hide All

 

Are you able to recommend photographers, florists and other vendors?

 

We are pleased to provide an extensive list of the finest special event professionals in the area. These individuals have provided impeccable service and products to our guests in the past, and we are delighted to assist you in contacting them and obtaining any necessary information.

 

CULINARY      Show All    Hide All

 

What is the average cost per person for food and beverage?

 

Based on current banquet menus and wedding packages, costs will vary per person for lunch and per person for dinner exclusive of current taxable service charge and current sales tax. These averages would encompass hors d’oeuvres during your welcome cocktail reception, plated or buffet meal, wine service with meal and an open hosted bar service based on a moderate drinking group. 

 

Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selections and food and beverage financial commitment.

 

Are we permitted to provide our own food and beverage at the hotel?

 

Although we do not permit food and beverage from outside sources to be served in the hotel, our culinary team provides an extensive selection of wonderful food and beverage, including a multitude of ethnic cuisines. We are delighted to customize menus to reflect your own personal tastes and even incorporate cherished family recipes.

 

Can you please clarify the Food and Beverage Minimum?

 

The food and beverage minimum is the least amount of money that you are required to spend in a combination of food and beverage, excluding service charge and sales tax based on the venue you are utilizing for your event. Please keep in mind that is not all you can anticipate to spend. The food and beverage minimum is reached by selecting individually priced, a la carte menu items or applicable wedding package with optional enhancements to equal or exceed the required dollar figure. 

 

The following are examples of items that would apply towards the food and beverage minimum: 

 

Butler passed and displayed hors d’oeuvres, carving stations, plated or buffet meal, dessert stations, specialty martini bars, dinner wine service, champagne toast, bar service and non-alcoholic beverage items. 

 

Upgraded linens, china, silverware, specialty lighting and décor, bartender and/or chef fees, parking, guestroom accommodations and in-room dining do not apply towards the food and beverage minimum.

 

How late can alcohol be served?

 

We recommend that alcohol service be discontinued approximately one hour prior to the end of your function. By California State Law, no alcohol may be served after 2:00 a.m.

 

When do I need to finalize my menu?

 

Food and beverage selections must be finalized and confirmed with your Ritz-Carlton Events Manager four to six weeks prior to the date of your wedding. Your final guest count or guarantee is due three business days prior to the wedding or one week with choice entrée selections. This will be considered a guarantee, for which you will be charged even if fewer guests attend the event.

 

Do you provide children’s and vendor meals?

 

Children’s menus are customized to the needs of your event and will vary for children ages (5 through 12). Chef’s choice of vendor meals is priced based on the current banquet menu selections.

 

Do you provide a tasting of the food we select? When may I come and what is included?

 

We are pleased to offer a sample menu tasting for weddings with a food and beverage minimum. Tastings are scheduled with your Meetings and Special Events Manager for as outlined in your tasting guideline in the sales contract. There will be an additional for guests beyond the above listed.

 

GENERAL INFORMATION      Show All    Hide All

 

How do I secure my wedding date and venue?

 

Your initial visit will be conducted by the Catering Sales Manager. She will conduct a thorough inspection of a designated venue and will check dates, space and locations. Upon selection of your wedding date, a Catering Agreement will be prepared and your date will be confirmed upon receipt of your deposit. Your details are then turned over to a Ritz-Carlton Wedding Specialist on the Special Events team to begin the planning process of your wedding.

 

Can I host my ceremony only at The Ritz-Carlton, Lake Tahoe?

 

While our indoor and outdoor ceremony sites are generally reserved exclusively for those couples hosting their reception at the Resort, ceremony-only options may be available on select dates and times.

 

How late can I play music?

Indoor locations (The Ritz-Carlton Ballroom and Pines Ballroom) – 2 a.m. 

Outdoor locations (Fireside Terraces, The Woods, The Meadows) – 10 p.m.

 

 

What are the deposits based on and when are they due?

 

Deposits depend upon how far in advance your arrangements are made and range from 25% - 100% of the combined food and beverage minimum, taxable service charge, applicable taxes and rental fees for the event space reserved. A deposit schedule will be provided as part of your contract. Deposits are non-refundable and non-date transferable. The Ritz-Carlton, Lake Tahoe requires full pre-payment and a credit card on file for all events.

 

What accommodations are provided for the Bride and Groom?

 

The Ritz-Carlton, Lake Tahoe provides a complimentary deluxe guestroom for the Bride and Groom the evening of the wedding over most dates excluding holiday periods.

 

How do my guests reserve rooms?

 

A special rate may be available with a minimum commitment of 10 or more rooms. The Ritz-Carlton, Lake Tahoe strongly recommends that a room block be arranged for all wedding celebrations. A room block guarantees a certain number of rooms exclusively for your guests. Your contracted guest room rate is guaranteed until approximately 45 days prior to your wedding date. This date is listed on your sales contract. After that time guests may make reservations based on availability at prevailing rates. Any remaining rooms not reserved will be released for sale at the cutoff date. Financial responsibility for unused and unsold rooms may apply; please refer to your sales contract.

 

Can we do a rehearsal for the wedding ceremony?

 

Your Ritz-Carlton Wedding Specialist is happy to arrange a ceremony rehearsal for you and your wedding party. Rehearsal times are confirmed up to three (3) weeks prior to your wedding and set at a time that does not interfere with other booked events; please contact your Ritz-Carlton Wedding Specialist in advance to arrange. Ceremony rehearsals are normally one hour in length and there is no additional fee.

 

Where does the bridal party get ready before the wedding?

 

Many of our brides choose to stay with us the evening before their wedding and therefore have the use of their room for changing. Your florist, bridesmaids and family members may bring any flowers, dresses and makeup into your room. Wedding parties also have the option of buying out the salon area of The Ritz-Carlton Spa, Lake Tahoe for hair, nails and makeup providing all services are contracted through the resort.

 

What are the fees for parking? Can I pay for all guests parking?

 

The Ritz-Carlton, Lake Tahoe offers only valet parking. Our current valet parking charges are $10 event parking and $35 for overnight guests. You may choose to host your guests parking charges by applying the charges to your master bill. Alternatively they may pay individually. The wedding party is responsible for any vendor parking as well which may be added to your master account.

 

OBTAINING A MARRIAGE LICENSE      Show All    Hide All

 

How can I obtain a marriage license in Placer County?

 

There are several requirements for obtaining a marriage license in Placer County, CA. If your ceremony is taking place in another county or state, your wedding coordinator or Ritz-Carlton wedding specialist would be delighted to assist you in obtaining the necessary information for that locale. 

 

The following requirements need to be fulfilled to obtain a marriage license in Placer County: 

 

Both parties must be at least 18 years old 

Both the bride and groom must apply in person 

You must have proper government-issued identification with the correct spelling of your name and address. Options include: 

Driver's License 

Passport 

 

Divorce papers are not necessary if the divorce has been final for over 90 days. 

A blood test is no longer required in California. 

The certificate may be obtained from any county seat in California. It will be honored within the state for 90 days.

 

To obtain a marriage license, contact the North Lake Tahoe License Bureau: 

Placer County, North Lake Tahoe License Bureau 

5225 N. Lake Blvd. Carnelian Bay, CA 96140 

(530) 546-1900 

 

By appointment only, issued Monday through Friday mornings - $56.00 

 

NOTE: This information is subject to change. Please verify current requirements in advance of your wedding date.

 
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