Host Your Next Meeting or Retreat in Tucson

What is the responsibility of a Ritz-Carlton Wedding Specialist?

• Make recommendations for Special Event Professionals to include wedding coordination, entertainment, floral, photography, ceremony officiant and amenities.


• Act as a menu consultant for all food and beverage selections.


• Detail your Banquet Event Orders and Wedding Resume outlining your entire event.


• Create an estimate of charges outlining your financial commitments and deposit schedule.


• Create a floor plan of your function space, in order for you to provide seating arrangements.


• Personally oversee the details of the bride and groom’s room reservations (if applicable).


• Oversee the ceremony and reception room(s) set-up, food preparation and other hotel operations.


• Be the on-site liaison between your wedding coordinator and hotel operations ladies and gentlemen.


• Ensure a seamless transition to the hotel’s Banquet Captain once the Grand Entrance has occurred.


• Review your banquet checks for accuracy, prior to the completion of the final bill.

Can The Ritz-Carlton Wedding Specialist recommend a good minister, photographer, or florist?

Conveniently located northwest of Tucson, Dove Mountain has access to a wealth of stylists, makeup artists, photographers, florists, designers, and officiants. Your Wedding Coordinator can facilitate and coordinate arrangements with your vendors.

If you prefer to make arrangements with vendors on your own, you will contact, contract and pay the vendors directly. Vendors must maintain a business license and maintain a 1 million dollar liability insurance policy. All vendors must be certified and licensed.

Any vendors you choose to work with must sign The Ritz-Carlton, Dove Mountain.

Vendor Policies and Code of Conduct and thus agreeing to adhere to all of the policies and procedures listed. The Ritz-Carlton, Dove Mountain is not held liable for any vendors contracted through this list or through recommendations.

What are the responsibilities of a contracted and certified Wedding Coordinator/Planner?

• Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.


• Create a time line for your entire wedding day including the ceremony and reception.


• Work with you to organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day.


• Be the liaison with your family, bridal party, band/DJ, florist, photographer and other vendors to create seamless operation.


• Assist the bride and bridal party with dressing.


• Ensure the ladies have the corsages and bouquets etc, and assist with the pinning of boutonnieres.


• Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.


• Coordinate your actual ceremony (line up bridal party, assist bride with dress.)


• Coordinate your reception (grand entrance, first dance, toasts, cake cutting, etc.)


• Collect any personal items you may have brought at the conclusion of the reception.


• Assist you with full service coordinating from engagement to your honeymoon.

What other services can The Ritz-Carlton, Dove Mountain provide for my event?

The Ritz-Carlton can also provide a wide spectrum of specialty items and enhancements to help personalize your day to include but not limited to: Chivari chairs, specialty linens, specialty china and menu cards for an additional fee.

Our Ladies and Gentlemen can also assist you with welcome wedding baskets and amenities, bridesmaid and groomsmen gifts to add a personal touch to your wedding celebration.

What is required by the state of Arizona for a legal wedding ceremony?

Couples wishing to be married in Arizona do not have to be a resident in Arizona. However, if you are not a resident, you must apply for the license at the Superior Court Building in the county where the marriage will be performed. The Ritz-Carlton, Dove Mountain is located in Pima County. Both bride and groom must be present and have proper identification for issuance of the marriage license. The marriage license will be issued at the time of application and is valid immediately with no waiting period.

Group activities at The Ritz-Carlton, Dove Mountain turn participants into chili chefs, glow golfers, astronomers, wine blenders, margarita mixologists and more, with a special opportunity even available for the custom fitting of cowboy boots and hats.

Highlights of the resort’s group activities and teambuilding program include:

Glow Golf
Glow Golf pairs attendees with golf pros in a memorable evening of glow putting and chipping challenges for novice and experienced golfers alike. Playing on expansive putting green illuminated by the glow of custom-created putting holes complete with natural hazards, guests use glow golf balls to navigate the lighted holes, and even chip from a driving range towards a flag outlined in glow attire.

Hiking
Event members experience a journey into the magnificent Tortolita Mountains and explore areas which the Hohokam Indians inhabited so many years ago. Experienced guides lead guests along National Geographic-mapped desert trails and as well as colorful commentary.

Group Ranch Adventures

Groups can experience the authentic cowboy spirit of the Old West offered by The Ritz-Carlton, Dove Mountain in conjunction with The White Stallion Ranch, a century-old working cattle ranch. Guests enjoy daily or sunset horseback, trail and hayrides, and take part in the Saturday Rodeo -- a 60-year tradition narrated with an eye to the history and tradition of ranching and rodeo in the West. Back at the ranch or underneath the stars, participants then dust off their boots, enjoy hearty cowboy grub, and witness the ever-changing hues of a brilliant mountain sunset in the Southwest.

Yoga Breakfast
Surrounded by majestic mountains, magnificent and rare Saguaro cactus and fresh desert air, guests begin the day with a centering yoga class, led by one of the resort’s certified yoga instructors. In the class, the focus is on stretching, mental relaxation and overall wellness, and a special enhancement is a follow-up, spa-inspired healthy continental breakfast served in a private location exclusively for group guests.

Stargazing Afterglow
Participants will enjoy a visual journey thousands of miles into clear night skies, as knowledgeable astronomers lead a group stargazing session using high-powered telescopes. One of the astronomy capitals of the world, Tucson offers up expansive skies in which to view constellations, planets, stars and the moon. A delicious addition to this activity is a “Stargazing Dessert” station.

Wine Blending Class
Many of the best wines in the world are blends of individual varietals, and participants learn how to distinguish the characteristics of red varietals and how they can be blended to create a better, more complex wine. By the end of the class, guest will be able to create their own signature wine blends.

Dining in the Desert
Guests tour the high Sonoran Desert in an open air Jeep, enjoying the strikingly beautiful desert plants and wildlife and ending their journey surrounded by 20-foot high saguaro and other native cactus. A chef will prepare a lunch or dinner buffet for the hungry explorers. Cactus and other desert products can be incorporated into the menu, giving guests a true “taste” of the Sonoran Desert.

Efficient group transportation is available from both the Phoenix and Tucson international airports, with a private airfield also located in Marana itself. Please allow 80 minutes to reach the resort by ground from Phoenix (PHX) or 35 minutes to reach the resort from Tucson (TUS).

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

• Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  
  
• Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  
  
• Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  
  
• Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  
  
• Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.
   

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.
 

Find Your Community
Learn about desert farming and help those experiencing food insecurity. Group guests can plant, harvest and sort crops at the organic farm at the Marana Community Food Bank and assist its efforts to diminish food insecurity in the region. This community heritage farming produces much-needed and appreciated, high-quality food for the area’s economically challenged community.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

At The Ritz-Carlton, we have a genuine commitment to be supportive to the community and sensitive to the environment. Our environmental responsibility initiatives deliver an unparalleled guest experience while protecting our natural resources. We are committed to engaging our Ladies and Gentlemen in a comprehensive sustainability strategy, led by our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT). Within our hotels, we are mindful of our impact on the environment by reducing energy and water usage, offering a linen and terry reuse program, implementing recycling initiatives, and utilizing environmentally preferable cleaning products. Our Ladies and Gentlemen are proud to offer organic and local foods and sustainable seafood in our restaurants, organic treatments and products in our spas, paperless billing to guests upon checkout, and continuously seek opportunities to purchase more sustainable products throughout the hotel. Locally, our Ladies and Gentlemen work to better the environment through community projects such as native plant restoration, the protection of endangered species and the creation of community gardens.