What is the responsibility of a Ritz-Carlton Wedding Specialist?
- Make recommendations for Special Event Professionals to include wedding coordination, entertainment, floral, photography, ceremony officiant and amenities.
- Act as a menu consultant for all food and beverage selections.
- Detail your Banquet Event Orders and Wedding Resume outlining your entire event.
- Create an estimate of charges outlining your financial commitments and deposit schedule.
- Create a floor plan of your function space, in order for you to provide seating arrangements.
- Personally oversee the details of the bride and groom’s room reservations (if applicable).
- Oversee the ceremony and reception room(s) set-up, food preparation and other hotel operations.
- Be the on-site liaison between your wedding coordinator and hotel operations ladies and gentlemen.
- Ensure a seamless transition to the hotel’s Banquet Captain once the Grand Entrance has occurred.
- Review your banquet checks for accuracy, prior to the completion of the final bill.
Can The Ritz-Carlton Wedding Specialist recommend a good minister, photographer, or florist?
Conveniently located northwest of Tucson, Dove Mountain has access to a wealth of stylists, makeup artists, photographers, florists, designers, and officiants. Your Wedding Coordinator can facilitate and coordinate arrangements with your vendors.
If you prefer to make arrangements with vendors on your own, you will contact, contract and pay the vendors directly. Vendors must maintain a business license and maintain a 1 million dollar liability insurance policy. All vendors must be certified and licensed.
Any vendors you choose to work with must sign The Ritz-Carlton, Dove Mountain.
Vendor Policies and Code of Conduct and thus agreeing to adhere to all of the policies and procedures listed. The Ritz-Carlton, Dove Mountain is not held liable for any vendors contracted through this list or through recommendations.
What are the responsibilities of a contracted and certified Wedding Coordinator/Planner?
- Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
- Create a time line for your entire wedding day including the ceremony and reception.
- Work with you to organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day.
- Be the liaison with your family, bridal party, band/DJ, florist, photographer and other vendors to create seamless operation.
- Assist the bride and bridal party with dressing.
- Ensure the ladies have the corsages and bouquets etc, and assist with the pinning of boutonnieres.
- Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.
- Coordinate your actual ceremony (line up bridal party, assist bride with dress.)
- Coordinate your reception (grand entrance, first dance, toasts, cake cutting, etc.)
- Collect any personal items you may have brought at the conclusion of the reception.
- Assist you with full service coordinating from engagement to your honeymoon.
What other services can The Ritz-Carlton, Dove Mountain provide for my event?
The Ritz-Carlton can also provide a wide spectrum of specialty items and enhancements to help personalize your day to include but not limited to: Chivari chairs, specialty linens, specialty china and menu cards for an additional fee.
Our Ladies and Gentlemen can also assist you with welcome wedding baskets and amenities, bridesmaid and groomsmen gifts to add a personal touch to your wedding celebration.
What is required by the state of Arizona for a legal wedding ceremony?
Couples wishing to be married in Arizona do not have to be a resident in Arizona. However, if you are not a resident, you must apply for the license at the Superior Court Building in the county where the marriage will be performed. The Ritz-Carlton, Dove Mountain is located in Pima County. Both bride and groom must be present and have proper identification for issuance of the marriage license. The marriage license will be issued at the time of application and is valid immediately with no waiting period.