Introducing Conference Space That Makes Business a Pleasure

Meetings

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When business brings you to Vienna, The Ritz-Carlton, Vienna delivers an experience that is both productive and inspired. The conference hotel features 900 square meters of flexible function space, including two boardrooms, three breakout rooms and a stunning Crystal Ballroom. During the summer months, groups can also reserve the hotel's Atmosphere Rooftop Bar for breaks and receptions that deliver impressive, panoramic views. Yet the venues are only the first component of successful conferences. The hotel's dedicated event planners lend the right blend of expertise and innovation to every gathering so that the experience stays with each person long after the conference ends.

8

Event Rooms

610 SQ MT

Total Event Space

250

Capacity Largest Space

5

Breakout Rooms

Events

Start Planning your meetings or events here

Palais I - Seminar Setup

Meetings & Events

The Crystal Ballroom offers 300 sqm and can accommodate up to 240 delegates

All meeting rooms offer day light
Two boardrooms with bullet proof windows offer a suitable venue for a high class business meeting
The large pre-function area with its crystal chandelier can host receptions and standing buffets
The latest AV equipment will ensure a successfull Meeting & Event
We pledge to provide the finest personal service to make every meeting and event a success

Dstrikt Steakhouse

An extraordinary location for your wedding feast is our farm-to-table steakhouse Dstrikt Steakhouse, which you can reserve exclusively for up to 70 guests. Experience an authentic local dining adventure enjoying the finest selection of Austrian meat cooked on a charcoal grill and served with delicious side dishes prepared from local products, paired with the finest Austrian wines.

Dstrikt Steakhouse

Crystal Ballroom

The elegant Crystal Ballroom with more than 2 tons of sparkling crystals in the walls is the perfect location for brilliance and glamour seekers. With its total size of 300 m² the Crystal Ballroom can host 200 wedding guests in banquet style and can also be split into two rooms. A crystal border can be lightened with modern LED technique in your preferred colors and as such can be adjusted to match your decoration and event type.

Crystal Ballroom - Cabaret Seating
Palais I

Palais I

Palais I has a size of 70 m². With its two glass façades the room is flooded with daylight. Beige leather walls and a luxurious black-and-white carpet underline the elegant and bright atmosphere of the room.

Ritz Carlton Hotel image

Palais II

Palais II has a size of 68 m². The beige leather walls and the black-and-white carpet create a friendly atmosphere. The room is suitable for presentations and film showings.

Ritz Carlton Hotel image

Palais III

Palais III has a size of 63 m². The large windows as well as the beige leather walls and the black-and-white carpet underline the bright and elegant atmosphere of the room.

Petite Palais Room

The Kleines Palais

The Kleines Palais has a size of 18 m². The elegant beige color tone of the walls combined with a wooden floor creates a sophisticated ambiance, which makes it the perfect place for a private dinner or business meeting for up to 8 people. The room is equipped with a modern LCD screen and a large table in the center.

Boardroom

Boardroom I

Our Boardroom I has a size of 53 m² and the walls are decorated with hand-carved wood. The room is equipped with a modern LCD screen, which upon request can lead through your presentation with a touchscreen function.

Boardroom with wood accents, a conference table for seven and expansive windows

Boardroom II

Boardroom II has a size of 38 m². Beige leather walls and a luxurious black-and-white carpet underline the bright atmosphere of the room. The room is equipped with a modern LCD screen, which upon request can be used during your presentation with a touchscreen function.

Meeting Services & Amenities

We very much look forward to creating a meeting point for you and your guests. Whether weddings, business meetings or congresses: Flexible event spaces, innovative technology and our attention for detail provide the perfect setting for your successful event. For this reason, it is a special concern of ours to provide you with the best possible personal support in designing your program.

Crystal Foyer Live Food Presentation

The perfect setting for your successful event:

  • Specialized meeting and event planners
  • Business desk with Fax facilities, high-speed Internet access and copy service
  • Office supplies, flipcharts and pin boards
  • Stage and dance floor
  • Postal service
  • Electronic service

State-of-the-art audiovisual equipment at The Ritz-Carlton, Vienna:

  • LCD Touchscreen Monitor
  • Projector and screen
  • Plug-and-play AV Connection - control with your private device
  • Availability to connect to the sound system via Bluetooth
  • 360° all-in-one conference camera in all Boardrooms
  • Handheld microphone and sound system

State-of-the-art technology and service provided by our exclusive partner Encore: 

  • Conceptual design, planning, production, execution and follow-up 
  • Digital and hybrid event formats
  • AV technicians
  • Computer accessory
  • Audiovisual conferencing services 
  • Staging and interpretation
Environmental Responsibility

Impact Experiences

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Woman in a navy t-shirt as seen from behind as she raises her hands above her head and faces the skyline

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.
  • Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

One of Austria’s most stunning landscapes, Donau-Auen National Park protects the last remaining major wetland environment in central Europe. Group guests can help protect the park by caring for its grounds and planting saplings. Learn how this lifeline along the Danube River serves as a lush and beautiful home for hundreds of animal and plant species.

At The Ritz-Carlton, we have a genuine commitment to be supportive to the community and sensitive to the environment. Our environmental responsibility initiatives deliver an unparalleled guest experience while protecting our natural resources. We are committed to engaging our Ladies and Gentlemen in a comprehensive sustainability strategy, led by our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT). Within our hotels, we are mindful of our impact on the environment by reducing energy and water usage, offering a linen and terry reuse program, implementing recycling initiatives, and utilizing environmentally preferable cleaning products. Our Ladies and Gentlemen are proud to offer organic and local foods and sustainable seafood in our restaurants, organic treatments and products in our spas, paperless billing to guests upon checkout, and continuously seek opportunities to purchase more sustainable products throughout the hotel.

Vienna Meetings & Conferences

Find the Perfect Package

Like the city itself, meetings at The Ritz-Carlton, Vienna is designed to engage the senses. This begins with the hotel's sleek meeting spaces and continues with its impeccable decor and catering. But it is the packages at this Vienna conference hotel that add a dash of the extraordinary.  With active, relaxing, and mentally stimulating packages available, the hotel emphasizes meaningful experiences via activities that speak to the modern soul.

Full-day meeting | 4-12 people | €95.00 per person

  • Room rental of the main event room
  • Mid-morning coffee break of your choice
  • Customizable 3-course menu at the restaurant
  • Afternoon coffee break of your choice
  • LCD-TV
  • WiFi access with personalized access code
  • Stationery including notepads, pens and a flipchart
  • 2 soft drinks
  • Planning, support and supervision of your event by the Ritz-Carlton Event Manager

 

Half-day meeting excluding the afternoon coffee break, room rental up to 4 hours for €80 per person.

Full-day meeting | from 12 people | €95.00 per person

  • Room rental of the main event room
  • Mid-morning coffee break of your choice
  • Individually arranged lunch buffet
  • Afternoon coffee break of your choice
  • Projector and screen
  • WiFi access with personalized access code
  • Stationery including notepads, pens and a flipchart
  • 2 soft drinks
  • Planning, support and supervision of your event by the Ritz-Carlton Event Manager

 

Half-day meeting excluding the afternoon coffee break, room rental up to 4 hours for €80 per person.

Plan Unforgettable Moments in Vienna

Toasting another year of wedding bliss, celebrating a birthday or marking a special occasion are moments to remember. Plan your next party at The Ritz-Carlton, Vienna, where legendary service, innovative catering and elegant venues create unforgettable moments. With a flexible ballroom, meeting rooms of varying sizes, a rooftop terrace, two restaurants and a bar, the hotel is ideal for intimate gatherings or large parties.

Ritz Carlton Hotel image
Vienna Skyline
Religious Ceremonies

Whether a small family baptism or a large bar mitzvah, our flexible ball room, rooms of varying sizes and our rooftop terrace are ideal for small gatherings and large celebrations.

Rooftop Bar - City View
Birthdays and Anniversaries

Planning a birthday, wedding anniversary or family reunion? Celebrate in style with your friends and family in our elegant rooms. Our dedicated team of Ladies and Gentlemen will ensure that your party is one that you and your guests will remember.

Breakfast
Kids Birthdays and Baby Showers

Throw an unforgettable party and create lasting memories for your child’s baby shower or birthday celebration with the theme of your child’s favorite superhero.

Dstrikt Steakhouse
Bridal Showers

Celebrate in true bliss with an elegance that can only be captured here: Whether a Beauty Day in the treatment rooms of our luxury spa, Afternoon Tea in our suites overlooking the ring boulevard or a Cocktail-Night at Atmosphere Rooftop Bar and D-Bar, you will always find the perfect place for a lively or relaxed celebration.

Exterior
Christmas and New Year

Celebrate the holiday season and New Year exclusively with your family, friends or colleagues at Dstrikt Steakhouse or Pastamara – Bar con Cucina. Are you still looking for a special location for your event? The Atmosphere Rooftop Bar can be hired exclusively. The gondolas can accommodate 6-8 people each and promise a unique dining experience.

Hotel Lobby
Event Planning

Let us assist you with your event-planning needs. Please contact our Event Specialists at +43 1 311 88 for more information about our event venues.

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Crystal 1 78.7x39.4x10.8 1722.2 112 90 24 39 250 100
Crystal 2 36.1x39.4x10.8 1507 96 75 24 33 150 80
Crystal Ballroom 78.7x39.4x10.8 3229.2 240 160 60 75 250 200
Palais 1 26.2x26.2x13.1 753.5 50 24 16 18 40 40
Palais 2 39.4x18x14.4 732 40 24 22 25 40 40
Palais 3 32.8x19.4x11.2 678.1 40 24 22 25 40 30
Boardroom 1 21.3x28.9x11.5 570.5 - - 14 - - -
Boardroom 2 19x28.9x11.5 409 - - 10 - - -
Kleines Palais -x-x- 193.8 - - 8 - - -
Crystal 1
Dimensions (LxWxH)
78.7x39.4x10.8
Area (sq.ft)
1722.2
Theater
112
Schoolroom
90
Conference
24
U-Shape
39
Reception
250
Banquet
100
Crystal 2
Dimensions (LxWxH)
36.1x39.4x10.8
Area (sq.ft)
1507
Theater
96
Schoolroom
75
Conference
24
U-Shape
33
Reception
150
Banquet
80
Crystal Ballroom
Dimensions (LxWxH)
78.7x39.4x10.8
Area (sq.ft)
3229.2
Theater
240
Schoolroom
160
Conference
60
U-Shape
75
Reception
250
Banquet
200
Palais 1
Dimensions (LxWxH)
26.2x26.2x13.1
Area (sq.ft)
753.5
Theater
50
Schoolroom
24
Conference
16
U-Shape
18
Reception
40
Banquet
40
Palais 2
Dimensions (LxWxH)
39.4x18x14.4
Area (sq.ft)
732
Theater
40
Schoolroom
24
Conference
22
U-Shape
25
Reception
40
Banquet
40
Palais 3
Dimensions (LxWxH)
32.8x19.4x11.2
Area (sq.ft)
678.1
Theater
40
Schoolroom
24
Conference
22
U-Shape
25
Reception
40
Banquet
30
Boardroom 1
Dimensions (LxWxH)
21.3x28.9x11.5
Area (sq.ft)
570.5
Theater
-
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
-
Boardroom 2
Dimensions (LxWxH)
19x28.9x11.5
Area (sq.ft)
409
Theater
-
Schoolroom
-
Conference
10
U-Shape
-
Reception
-
Banquet
-
Kleines Palais
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
193.8
Theater
-
Schoolroom
-
Conference
8
U-Shape
-
Reception
-
Banquet
-
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Crystal 1 24x12x3.3 160 112 90 24 39 250 100
Crystal 2 11x12x3.3 140 96 75 24 33 150 80
Crystal Ballroom 24x12x3.3 300 240 160 60 75 250 200
Palais 1 8x8x4 70 50 24 16 18 40 40
Palais 2 12x5.5x4.4 68 40 24 22 25 40 40
Palais 3 10x5.9x3.4 63 40 24 22 25 40 30
Boardroom 1 6.5x8.8x3.5 53 - - 14 - - -
Boardroom 2 5.8x8.8x3.5 38 - - 10 - - -
Kleines Palais -x-x- 18 - - 8 - - -
Crystal 1
Dimensions (LxWxH)
24x12x3.3
Area (sq.mt)
160
Theater
112
Schoolroom
90
Conference
24
U-Shape
39
Reception
250
Banquet
100
Crystal 2
Dimensions (LxWxH)
11x12x3.3
Area (sq.mt)
140
Theater
96
Schoolroom
75
Conference
24
U-Shape
33
Reception
150
Banquet
80
Crystal Ballroom
Dimensions (LxWxH)
24x12x3.3
Area (sq.mt)
300
Theater
240
Schoolroom
160
Conference
60
U-Shape
75
Reception
250
Banquet
200
Palais 1
Dimensions (LxWxH)
8x8x4
Area (sq.mt)
70
Theater
50
Schoolroom
24
Conference
16
U-Shape
18
Reception
40
Banquet
40
Palais 2
Dimensions (LxWxH)
12x5.5x4.4
Area (sq.mt)
68
Theater
40
Schoolroom
24
Conference
22
U-Shape
25
Reception
40
Banquet
40
Palais 3
Dimensions (LxWxH)
10x5.9x3.4
Area (sq.mt)
63
Theater
40
Schoolroom
24
Conference
22
U-Shape
25
Reception
40
Banquet
30
Boardroom 1
Dimensions (LxWxH)
6.5x8.8x3.5
Area (sq.mt)
53
Theater
-
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
-
Boardroom 2
Dimensions (LxWxH)
5.8x8.8x3.5
Area (sq.mt)
38
Theater
-
Schoolroom
-
Conference
10
U-Shape
-
Reception
-
Banquet
-
Kleines Palais
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
18
Theater
-
Schoolroom
-
Conference
8
U-Shape
-
Reception
-
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Film Projector with Screen
  • LCD Projector
  • Microphone
  • PA System
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Videoconferencing
  • Walkie Talkies
  • Wired Internet
  • Wireless Internet
Event Services
  • Carpenter
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Polling Devices
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
  • Wall Charts
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:€20.00 / Person
  • Coffee Break:€20.00 / Person
  • Continental Breakfast:€23.00 / Person
  • Dinner:€84.00 / Person
  • Full Breakfast:€35.00 / Person
  • Lunch:€55.00 / Person
  • Reception:€44.00 / Person
  • Meeting space capacities and configurations follow social distancing guidelines
  • Offers single serve F+B options
  • Third-party partners comply with MI cleanliness standards