How do I arrange my wedding at The Ritz-Carlton, Vienna?

Our Meeting and Special Events team will organize and coordinate all aspects of your wedding ceremony and reception to turn your vision into reality. Your wedding professional will:

• Assist with etiquette and protocol for your ceremony 
• Create a timeline for your entire wedding day 
• Coordinate the wedding ceremony 
• Recommend special event professionals to provide floral arrangements, music, photography and invitations 
• Act as a menu consultant for all food and beverage selections 
• Arrange and attend your menu tasting

What does The Ritz-Carlton, Vienna provide for weddings and receptions?

The Ritz-Carlton provides all food and beverages, tables and chairs, white table linens, specialty base plates and menu cards, silverware and glasses, a dance floor, and staging for your event.

Do you cater for more than one wedding per day?

At The Ritz-Carlton, Vienna we take care of only one wedding per day.

What do I need to know before contacting the hotel?

You should have your budget, estimated number of guests and a date. If possible, choose a couple of different dates in case your first choice is not available.

How much does a wedding cost if held at The Ritz-Carlton, Vienna?

The cost depends primarily upon your tastes, preferences and budget as well as the time of year in which you choose to hold your event.

Any other suggestions for planning my wedding?

Create a wedding binder. Clip pictures from magazines, make notes about what you have liked at other weddings you have attended. This will help you select your flowers, cake, room décor and other special touches to make your wedding uniquely yours.

Are there minimum requirements for a wedding at The Ritz-Carlton?

Yes, a food and beverage minimum is required for all events in our private function rooms. These minimums are based on the event date, number of guests and the amount of space requested for the event.

Can you help me with my wedding cake?

We will be delighted to introduce you to our Pastry Chef, who will consult with you to provide the wedding cake of your dreams and to ensure your new life together gets off to a sweet start.

How do I choose the food for my reception?

Whether your reception is an intimate dinner or a lavish gathering, we offer a range of cuisines. From hors d’oeuvres and champagne cocktails to optional stations and gourmet buffets or formal dinners with plated selections and synchronized service, all options are catered. Your wedding professional will assist you with choosing from our extensive menu. A tasting will be scheduled to help you finalize your choices.

I/my guests have special dietary needs; what are our options?

We are delighted to offer a selection of vegetarian and vegan dishes for any dietary need. Please do not hesitate to contact your wedding planner for more details.

What does The Ritz-Carlton, Vienna provide for weddings and receptions?

The Ritz-Carlton provides all food and beverages, tables and chairs, white table linens, silverware and glasses, and staging for your event. The rental of a ceremony location includes chair set-up and staging as well as rehearsal time for the ceremony. This also includes an on-site Wedding Concierge to greet and assist your guests.

What other services or items can The Ritz-Carlton, Vienna provide for my event?

The Ritz-Carlton, Vienna can provide a wide range of specialty items to help you personalize your event, such as chiavari chairs, specialty linens, specialty plates and floral centerpieces. We can also assist you with welcome baskets, bridesmaid and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding. Costs for all items vary.

How do I arrange for flowers?

The Ritz-Carlton, Vienna has an excellent vendor who provides a range of seasonal arrangements, centerpieces, bouquets, corsages and boutonnières.

May I use outside vendors?

You may use outside vendors for your music, photography, and flowers. A fee may apply; contact your wedding professional for more details. We recommend that all floral arrangements and decorations to be provided stay within the Ritz-Carlton tradition of excellence. Decorations or displays brought into the Hotel must be approved prior to arrival.

Are there any guidelines or requirements for using outside vendors?

Please see your event manager for specific details.

Do you have a list of preferred vendors?

Your event manager has preferred vendors that are used here at The Ritz-Carlton, Vienna and will be happy to make any arrangements for your event.

May I take wedding pictures at The Ritz-Carlton, Vienna if my wedding is to be held elsewhere?

We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton.

What kind of music is available?

Your personal wedding professional can help select the perfect musical accompaniment. Choices for your ceremony include a harpist, violinist, classical guitarist or steel pan player. Choices for your reception include steel drum bands, classical duos or quartets, jazz or reggae bands, or a DJ. Choices for your reception include three to eight-piece bands or a DJ.

• Warm welcome with our Ladies and Gentlemen 
• Reception with sparkling wine, mineral water and orange juice for 60 minutes
• Room rental for the breathtaking Crystal Ballroom 
• White Chair covers set-up 
• Exceptional three-course menu or buffet 
• Mineral water, juices and soft drinks 
• Corresponding house wines (max. 4 hours) 
• Coffee and tea with the dessert 
• Menu and place cards in the personal design as well as a seating plan 
• Stage and dance floor for your memorable evening 
• Decorations with tea candles 
• Wedding suite for the bridal couple including breakfast including romantic amenity in the suite 
• Early Check-in & Late Check-out for the bridal couple 
• Arrangement and recommendation: decoration, photography, music band, dancing course and stylist

Complement your Wedding Arrangement with other highlights to create an individual experience for you and your guest.

From 50 persons - Price upon request

• Warm welcome with our Ladies and Gentlemen
• Reception with Champagne, mineral water and orange juice with a selection of three finger food pieces for 90 minutes
• Room rental for the breathtaking Crystal Ballroom
• White Chair covers set-up
• Exceptional four-course menu or buffet and Midnight Snack
• Mineral water, juices and soft drinks
• Corresponding house wines (max. 6 hours)
• Coffee and tea with the dessert
• Menu and place cards in the personal design as well as a seating plan
• Stage and dance floor for your memorable evening
• Decorations with tea candles 
• Wedding suite for the bridal couple including breakfast including romantic amenity in the suite
• Early Check-in & Late Check-out for the bridal couple
• Arrangement and recommendation: decoration, photography, music band, dancing course and stylist

Complement your Wedding Arrangement with other highlights to create an individual experience for you and your guest.

From 50 persons - Price upon request

Flowers & Decoration & Other Arrangements

Our hotel‘s florist will be pleased to consult you individually. We can arrange the following bouquets:

• Bride‘s bouquet
• Lapel of the groom
• Lapel of the father-in-law and the best man
• Basket for the flower girl, including petals
• Bouquet for the bridesmaids
• Car bouquet
• Festoon for the car
• Guest Give Aways
• We are pleased to create a separate offer tailored to your needs.

Music, Entertainment & Technical Equipment

There is nothing better to start your new life as a couple than dancing together into an unknown exiting future. Memories will awake while dancing to the music with friends and family. Finding the right taste of music for everyone is not that easy, especially if different generations meet on such an event.

Please calculate for the technical equipment a minimum of € 500.00 and additional charges for an external DJ or band. We are pleased to solicit a quotation for the entertainment program.

Limousine

It will be our pleasure to arrange limousine service from the registry office or church to the hotel. Please calculate from € 120.00 per car and hour.