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Meeting Services

Planning a meeting, like the event itself, requires the energy and support of a dedicated team. The Ladies and Gentlemen at The Ritz-Carlton, Pentagon City offer their event expertise in catering, audiovisual, security, management and service to meeting planners in Arlington and beyond.

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

Thank Our Troops
Help honor Pentagon City’s connection to the U.S. military and gain a deeper appreciation of the United Service Organizations (USO), founded by order of President Franklin Roosevelt in 1941. Group guests convene at the USO facility to not only learn about the nonprofit’s mission, but to also prepare care packages and send messages of thanks to members of the military.

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

The Ritz-Carlton, Pentagon City Department of Event Technology’s highest priority is the satisfaction of our clients and the success of your events. At The Ritz-Carlton, Pentagon City every event is a masterpiece, and we combine the finest personal service with state-of-the-art technology in lighting, audio, video, and staging. In every event we produce, we strive for design innovation and flawless execution. Our team receives continual training sustaining our commitment to quality equipment and knowledgeable technicians. We are dedicated to achieving the highest standard of event excellence, and we look forward to helping you plan a one of a kind event.

Each of our five boardrooms are equipped with newly added Creston Video Conference Systems that feature unparalleled integrated Zoom capabilities for hosting live, virtual, or hybrid events. 
These systems and services include but are not limited to 65” LG monitors, personal meeting IDs, real time collaboration, increased security, calendar integration, Zoom license with no time restrictions, ability to use your own Zoom account, video conference smart sound bar & camera, HD 1080p video resolution, ultra-wide 150° diagonal field of view, built-in automatic digital zoom, 180° far-field audio microphone array, high powered 2-way stereo speakers, and multi-color status bars– indicating audio volume, mute and operational status.

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Discover more on our Sustainability (PDF)