Refined Meeting Spaces Inspire Success in Arlington, VA

Meetings

rcBreakText rcBreakWhiteText

With over 17,000 square feet of event space that has been completely reimagined, The Ritz-Carlton, Pentagon City is ready to welcome you inside these sophisticated ballrooms, meeting rooms, and event spaces. Whether you intend to welcome up to 700 guests in The Grand Ballroom, or 16 C-level executives in the well-appointed Boardroom, we offer the perfect meeting space for conferences, trainings, retreats, presentations, galas and more. Our dedicated conference concierge services and event planning specialists ensure each event receives personalized service and attention to detail. Often referred to as one of Washington, DC’s best kept secrets, The Ritz-Carlton, Pentagon City is prepared to welcome your guests into these luxury meeting venues near DC.

12

Event Rooms

17424 SQ FT

Total Event Space

700

Capacity Largest Space

10

Breakout Rooms

Events

Start Planning your meetings or events here

Consulate Room

Meetings and Events

Over 17,000 square feet of newly redesigned event spaces, with capacity for up to 800 guests.

Gather in the Terrace Foyer pre-function space before your event in our meeting rooms in Arlington.
Our Arlington event venues include the Lobby level space, which has a fireplace and a marble bar.
7,200 square foot pillarless Grand Ballroom with 15 foot ceilings, divisible into three salons.
Our 3,040 sq. ft. Plaza Ballroom in Arlington is divisible into four rooms of various sizes.
Seven sophisticated event venues in Arlington, VA, including an Executive Boardroom for 16.
Bespoke Events

Our legendary service, newly redesigned event spaces, and iconic location near DC and the Pentagon make The Ritz-Carlton, Pentagon City the ideal destination for your next event.

Redesigned Spaces

Explore over 17,000 square feet of newly redesigned meeting and event space, including the Ballroom Terrace Foyer with floor-to-ceiling windows and built-in registration desks, the pillarless Grand Ballroom, the stately Plaza Ballroom, Lobby Level event spaces with fireplace and marble bar, and five additional conference rooms equipped with state-of-the-art technology to connect across the globe.

The Plaza Ballroom

Explore Our Virtual Tour

Explore reimagined spaces at The Ritz-Carlton, Pentagon City with immersive 3D images of our newly redesigned meeting and event spaces, sophisticated front entrance and lobby, and get a glimpse of newly launched restaurant concept, Santé.

Directors Room

An Elegant Meeting Venue for Every Occasion

Much like Washington, DC itself, the meeting rooms at this Pentagon City hotel seamlessly blend tradition with modernity. Discover elegant ballrooms, sleek boardrooms and a selection of versatile salons that offer both form and function in Arlington, Virginia.

The Grand Ballroom

Located on the Conference Level, The Grand Ballroom is the largest meeting space at 7,200 square feet. This stately pillarless space is divisible into three separate Salons, and can welcome up to 800 guests. The venue is paired with an elegant Prefunction Terrace Toyer, featuring built-in registration desks and floor-to-ceiling windows, flooding the space in natural light.

The Grand Ballroom

The Plaza Ballroom

Appointed with decorative columns and unique crystal chandeliers, The Plaza Ballroom makes even the grandest of events seem welcoming and intimate. As the hotel's most versatile room, The Plaza Ballroom is divisible into four distinct rooms of various sizes. This inviting space is located on the Conference Level and can accommodate up to 140 guests.

Plaza C

The Ambassador Room

Welcoming guests with blue and silver hues, the Ambassador Room features a marble fireplace creating an intimate and warm ambiance, a fixed marble bar, vaulted ceilings with modern chandeliers, and a private entry foyer. Located on the Lobby Level of the hotel, the room can accommodate approximately 100 guests comfortably.

The Ambassador Room - Rounds Setup
The Diplomat Meeting Room

The Diplomat Room

Uniquely decorated with beautiful wooden craftsmanship and gorgeous shades of blue, the Diplomat Roomis appointed with modern sconces and stately chandeliers. The 1,900 square foot event space can comfortably accommodate up to 200 guests and is conveniently located on the Lobby Level.

Boardroom

Executive Conference Spaces

Each of our five Executive Conference spaces has been redesigned with sleek marble and wood finishes and outfitted with state-of-the-art technology.

Pre-Function Area

Ballroom Terrace Foyer

Welcome your guests into the Ballroom Terrace Foyer. This elegant space, flooded with natural light, features floor-to-ceiling windows and built-in registration desks. Ideal for welcoming guests into events, the Ballroom Foyer effortlessly transforms into the perfect space for intimate receptions.

Sustainability

The Ritz-Carlton, Pentagon City proudly embraces sustainability and has undertaken several initiatives to protect our environment and reduce our footprint, including achieving zero food waste. Our partnership with BioGreen360 and Garick allows us to transform all food waste from our kitchen into an all-natural compost, diverting it from landfills. Begin planning your zero food waste event today.

Ambassador Room - Social Event

State-of-the-Art Technology

The Consulate, Delegate, Attaché, Boardroom and Cabinet executive meeting rooms are each equipped with Crestron Video Conference Systems featuring HD 1080p video resolution, ultra-wide 150° diagonal field of view, built-in automatic digital zoom, 180° far-field audio microphone array and integrated Zoom capabilities.

Cabinet Meeting Space
Ritz Carlton Hotel image
Post indicating a station stop with an ?M? at the top and ?Pentagon City? written along the side
Explore DC with Ease

Experience Washington, DC and beyond like a local. With the Pentagon City Metro Station located steps from our hotel’s front doors, just two stops from Downtown DC and Reagan National Airport, guests can explore the Nation’s Capital with ease. 

Meeting Services

Planning a meeting, like the event itself, requires the energy and support of a dedicated team. The Ladies and Gentlemen at The Ritz-Carlton, Pentagon City offer their event expertise in catering, audiovisual, security, management, and service to meeting planners in Arlington and beyond.

A memorable and enriching stay can extend well beyond our hotels. That’s why The Ritz-Carlton proudly offers Impact Experiences, providing inspiring opportunities for our guests to contribute to the local community. Impact Experiences are compelling social and environmental impact activities where there is one constant – each program makes a lasting and authentic difference.

 

Impact Experiences offers on-property activities that can be incorporated in the conference agenda during lunch breaks, receptions and coffee breaks, including:

 

  • Partnering with the hotel’s culinary team to prepare the ingredients for a regionally adapted dish for donation to a local hunger relief organization;
  • Assembling school supplies and art materials in backpacks for donation to students whose academic success is threatened by poverty;
  • Collaborating in teams to assemble emergency preparedness kits for shipping to a disaster relief facility or community organization;
  • Designing and creating greetings and birthday cards for children in a local pediatric healthcare facility or children’s organization.
  • Impact Hour, a platform for leaders from The Ritz-Carlton Community Footprints partner organizations to showcase how they are successfully addressing social and environmental issues.

Additionally, Signature Impact Experiences invite our group guests to take part in an off-site volunteer activity, unique to the destination.

 

Thank Our Troops

Help honor Pentagon City’s connection to the U.S. military and gain a deeper appreciation of the United Service Organizations (USO), founded by order of President Franklin Roosevelt in 1941. Group guests convene at the USO facility to not only learn about the nonprofit’s mission, but to also prepare care packages and send messages of thanks to members of the military.

 

Please contact your meetings and special events professional for details on how Impact Experiences can be matched to your group.

The Ritz-Carlton, Pentagon City Department of Event Technology’s highest priority is the satisfaction of our clients and the success of your events. At The Ritz-Carlton, Pentagon City every event is a masterpiece, and we combine the finest personal service with state-of-the-art technology in lighting, audio, video, and staging. In every event we produce, we strive for design innovation and flawless execution. Our team receives continual training sustaining our commitment to quality equipment and knowledgeable technicians. We are dedicated to achieving the highest standard of event excellence, and we look forward to helping you plan a one of a kind event.

 

Each of our five boardrooms are equipped with newly added Creston Video Conference Systems that feature unparalleled integrated Zoom capabilities for hosting live, virtual, or hybrid events. 

These systems and services include but are not limited to 65” LG monitors, personal meeting IDs, real time collaboration, increased security, calendar integration, Zoom license with no time restrictions, ability to use your own Zoom account, video conference smart sound bar & camera, HD 1080p video resolution, ultra-wide 150° diagonal field of view, built-in automatic digital zoom, 180° far-field audio microphone array, high powered 2-way stereo speakers, and multi-color status bars– indicating audio volume, mute and operational status.

Meetings and events at The Ritz-Carlton are carefully designed to create an unparalleled guest experience while protecting our natural resources. Together with our property-based Ritz-Carlton Environmental Action Conservation Teams (REACT) you and your attendees can support our efforts to reduce our environmental imprint and make a meaningful difference. Within our hotels, we reduce energy and water usage, offer a linen and terry reuse program, and utilize environmentally preferable cleaning products. Our meeting venues support a sustainable future by offering recycled paper products and pens, water service options, organic and local food and sustainable seafood options.

Responsible Energy

NRG Curtailment Solutions: The Ritz-Carlton, Pentagon City participates in NRG’s Power Pay Demand Response program annually, allowing the hotel to control its energy usage, reduce costs, and enhance reliability by stabilizing the power grid and supporting future innovation.

LED Lighting Upgrades: Over 1,700 lighting fixtures have been surveyed and upgraded to increase energy efficiency, with LED lighting replacing fluorescent lighting in all Stairwell and Back of House areas.

Smart Thermostat Technology: Telkonet smart thermostats have been installed in each guest room to decrease energy usage while maximizing comfort.

Air Quality

Air Purifier Usage: Air purifiers are in use in public spaces of the hotel to filter and remove harmful airborne microorganisms, chemicals, gas odors and smoke, using a nine stage absorption filter.

Water Savings

Touchless Faucet Installation: Touchless faucets have been installed in our public restrooms to help conserve water, using battery operated infrared sensors to prevent excess energy and water usage.

Zero Food Waste

Valley Proteins Partnership: Valley Proteins, Inc. allows the hotel to recycle all used cooking oil, using it in the production of animal feeds, industrial products, and renewable fuels in the US and in the rest of the world.

BioGreen360 Garick Partnership: BioGreen360, a leading innovator in distributed food waste management solutions, and Garick, a North American distributor, processor and recycler of sustainable natural resource products, allows the hotel to repurpose 100% of our food waste as an all-natural compost product, diverting it from landfills.

Sustainability Milestones

Since beginning its partnership with BioGreen360 and Garick, The Ritz-Carlton, Pentagon City has diverted over 38 tons of food waste from landfills, and has transformed it into over 700 yards of organic fertilizer at Garick's New Milford, Connecticut facility, generating over 188 carbon offsets.

That is the carbon equivalent of:

• 7,400 trees planted

• 10,260 homes powered

• 18 million phones charged

• 369,000 miles driven

Additional features include:

 

  • More than 17,000 square feet of meeting space
  • Elegant boardrooms for VIP gatherings in Arlington
  • Conference concierge service
  • Custom catering and entertainment
  • Audiovisual services
  • Lighting and staging capabilities for your event
  • Community-based teambuilding activities in VA

A Perfect Space for All Events

Our Pentagon City event space is perfect for all celebrations and events, including benefit galas, nonprofit fundraisers, themed events, birthdays, anniversaries, Bar Mitzvahs, Bat Mitzvahs, Baptisms, First Communions, social luncheons, celebrations of life, baby showers, bridal showers, rehearsal dinners, and quinceañeras.

Let us assist you with your event-planning needs. Please contact our sales department at (703) 415-5000 for more information about our event venues in Arlington.

Social Celebrations

Celebrate At Arlington's Premier Luxury Hotel

From holiday parties to personal milestones, special occasions become cause for celebration at The Ritz-Carlton, Pentagon City. In addition to a collection of well-appointed venues, the hotel offers the services of dedicated event planners who can create experiences tailored to your occasion. From intimate dinners to lavish banquets, religious milestones to corporate galas, the hotel marks events with memories that will last a lifetime.

The Diplomat Social Setup Detail
Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Plaza Ballroom 96x32x10.5 3072 200 - 78 81 350 240
Grand Ballroom 93x77x15 7161 700 450 78 - 600 640
The Boardroom 39x16x11 624 - - 16 - - -
Diplomat 51x37x11 1887 150 90 30 48 200 140
Ambassador 43x30x9 1290 80 42 30 36 100 80
Directors 14x22x11 308 20 - 14 - - 20
Consulate 25x15x11 375 - - 14 - - -
Delegate 10x15x9 150 - - 6 - - -
Attache 11x14x9 154 - - 6 - - -
Cabinet 18x11x9 198 - - 6 - - -
Plaza Foyer 90x14x- 1260 - - - - - -
Terrace Foyer 45x21x- 945 - - - - - -
Top of Stairs -x-x- 414 - - - - - -
Plaza Ballroom
Dimensions (LxWxH)
96x32x10.5
Area (sq.ft)
3072
Theater
200
Schoolroom
-
Conference
78
U-Shape
81
Reception
350
Banquet
240
Grand Ballroom
Dimensions (LxWxH)
93x77x15
Area (sq.ft)
7161
Theater
700
Schoolroom
450
Conference
78
U-Shape
-
Reception
600
Banquet
640
The Boardroom
Dimensions (LxWxH)
39x16x11
Area (sq.ft)
624
Theater
-
Schoolroom
-
Conference
16
U-Shape
-
Reception
-
Banquet
-
Diplomat
Dimensions (LxWxH)
51x37x11
Area (sq.ft)
1887
Theater
150
Schoolroom
90
Conference
30
U-Shape
48
Reception
200
Banquet
140
Ambassador
Dimensions (LxWxH)
43x30x9
Area (sq.ft)
1290
Theater
80
Schoolroom
42
Conference
30
U-Shape
36
Reception
100
Banquet
80
Directors
Dimensions (LxWxH)
14x22x11
Area (sq.ft)
308
Theater
20
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
20
Consulate
Dimensions (LxWxH)
25x15x11
Area (sq.ft)
375
Theater
-
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
-
Delegate
Dimensions (LxWxH)
10x15x9
Area (sq.ft)
150
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Attache
Dimensions (LxWxH)
11x14x9
Area (sq.ft)
154
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Cabinet
Dimensions (LxWxH)
18x11x9
Area (sq.ft)
198
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Plaza Foyer
Dimensions (LxWxH)
90x14x-
Area (sq.ft)
1260
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Terrace Foyer
Dimensions (LxWxH)
45x21x-
Area (sq.ft)
945
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Top of Stairs
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
414
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Plaza Ballroom 29.3x9.8x3.2 285.4 200 - 78 81 350 240
Grand Ballroom 28.3x23.5x4.6 665.3 700 450 78 - 600 640
The Boardroom 11.9x4.9x3.4 58 - - 16 - - -
Diplomat 15.5x11.3x3.4 175.3 150 90 30 48 200 140
Ambassador 13.1x9.1x2.7 119.8 80 42 30 36 100 80
Directors 4.3x6.7x3.4 28.6 20 - 14 - - 20
Consulate 7.6x4.6x3.4 34.8 - - 14 - - -
Delegate 3x4.6x2.7 13.9 - - 6 - - -
Attache 3.4x4.3x2.7 14.3 - - 6 - - -
Cabinet 5.5x3.4x2.7 18.4 - - 6 - - -
Plaza Foyer 27.4x4.3x- 117.1 - - - - - -
Terrace Foyer 13.7x6.4x- 87.8 - - - - - -
Top of Stairs -x-x- 38.5 - - - - - -
Plaza Ballroom
Dimensions (LxWxH)
29.3x9.8x3.2
Area (sq.mt)
285.4
Theater
200
Schoolroom
-
Conference
78
U-Shape
81
Reception
350
Banquet
240
Grand Ballroom
Dimensions (LxWxH)
28.3x23.5x4.6
Area (sq.mt)
665.3
Theater
700
Schoolroom
450
Conference
78
U-Shape
-
Reception
600
Banquet
640
The Boardroom
Dimensions (LxWxH)
11.9x4.9x3.4
Area (sq.mt)
58
Theater
-
Schoolroom
-
Conference
16
U-Shape
-
Reception
-
Banquet
-
Diplomat
Dimensions (LxWxH)
15.5x11.3x3.4
Area (sq.mt)
175.3
Theater
150
Schoolroom
90
Conference
30
U-Shape
48
Reception
200
Banquet
140
Ambassador
Dimensions (LxWxH)
13.1x9.1x2.7
Area (sq.mt)
119.8
Theater
80
Schoolroom
42
Conference
30
U-Shape
36
Reception
100
Banquet
80
Directors
Dimensions (LxWxH)
4.3x6.7x3.4
Area (sq.mt)
28.6
Theater
20
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
20
Consulate
Dimensions (LxWxH)
7.6x4.6x3.4
Area (sq.mt)
34.8
Theater
-
Schoolroom
-
Conference
14
U-Shape
-
Reception
-
Banquet
-
Delegate
Dimensions (LxWxH)
3x4.6x2.7
Area (sq.mt)
13.9
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Attache
Dimensions (LxWxH)
3.4x4.3x2.7
Area (sq.mt)
14.3
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Cabinet
Dimensions (LxWxH)
5.5x3.4x2.7
Area (sq.mt)
18.4
Theater
-
Schoolroom
-
Conference
6
U-Shape
-
Reception
-
Banquet
-
Plaza Foyer
Dimensions (LxWxH)
27.4x4.3x-
Area (sq.mt)
117.1
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Terrace Foyer
Dimensions (LxWxH)
13.7x6.4x-
Area (sq.mt)
87.8
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Top of Stairs
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
38.5
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • 35MM Projector
  • AV Technician
  • Film Projector with Screen
  • LCD Projector
  • Microphone
  • Overhead Projector
  • PA System
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Videoconferencing
  • Walkie Talkies
  • Wired Internet
  • Wireless Internet
Event Services
  • Carpenter
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:$34.00 / Person
  • Coffee Break:$34.00 / Person
  • Continental Breakfast:$28.00 / Person
  • Dinner:$85.00 / Person
  • Full Breakfast:$35.00 / Person
  • Lunch:$60.00 / Person
  • Reception:$60.00 / Person
  • F+B stations include protective sneeze guards
  • Meeting space capacities and configurations follow social distancing guidelines
  • Offers single serve F+B options
  • Third-party partners comply with MI cleanliness standards