May I use outside vendors?
You may use outside vendors for your music, wedding cake, and flowers. A fee applies; contact your wedding professional for more details.
Do you have a list of preferred vendors?
Your wedding professional can offer a list of preferred vendors.
What is the maximum capacity of the ballroom?
The Ritz-Carlton Ballroom can accommodate up to 400 guests for dinner with a band and dance floor.
Do you allow outside catering?
The Ritz-Carlton provides all food and beverage served in the hotel. Wedding cakes may be arranged with an approved outside bakery, if the hotel is unable to provide the exact design requested. A cake-cutting fee will apply.
What does The Ritz-Carlton provide for weddings and receptions?
The hotel provides all food and beverage, tables and chairs, white table linens, silverware and glasses, a dance floor, and staging for your day. The rental of a ceremony location includes chair set-up and staging as well as rehearsal time for the ceremony. This also includes a Wedding Concierge on site to greet and assist your guests.
What other services or items can The Ritz-Carlton provide for my event?
The Ritz-Carlton can provide a wide range of specialty items to help you personalize your event, such as chiavari chairs, specialty linens, specialty base plates and menu cards. We can also assist you with welcome baskets, bridesmaid and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding. Costs for all items vary.
May I take wedding pictures at The Ritz-Carlton if my wedding is to be held elsewhere?
We reserve photography privileges for couples whose weddings or receptions are held at The Ritz-Carlton.
What kind of music is available?
Your personal wedding professional can help select the perfect musical accompaniment. Choices include a harpist, saxophonists, classical duos or quartets, jazz or salsa bands, or a DJ.
Do you suggest photographers, florists and other vendors?
We have a list of several excellent vendors that we recommend for weddings; these individuals provide exemplary service and products to our clients. The Ritz-Carlton Special Events Managers will assist you with any contacts and the necessary coordination.
What do I need to know before contacting the hotel?
You should know the estimated number of guests, a date, and an approximate budget
Wedding Calculator If possible, choose a few alternate dates in case your first choice is not available.
The Ritz-Carlton, Phoenix often fills the most popular dates as far as two years in advance; other dates are available closer to the actual date. Contact the hotel for more information about available dates.
What are the deposits based on and when are they due?
Deposits are based on anywhere from 25% to 100% of the combined food and beverage minimum, plus the rental fees for the event space reserved. Deposits are non-refundable and non-transferable. Two months prior to your event, 50% of the estimated charges are due, one month prior to your event, 75% of the estimated charges are due, and the estimated final balance is due fourteen business days prior to your event.
When do I need to tell The Ritz-Carlton exactly how many guests will be attending my wedding?
The catering department must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This will be considered a guarantee, for which you will be charged, even if fewer guests attend the function.
Do the bride and groom get a complimentary room for the wedding night?
The hotel provides a complimentary guestroom for the bride and groom on the night of their wedding. The complimentary guestroom is offered with a minimum or 25 guests in attendance at the reception.
Are there special room rates for wedding guests?
For family and friends of the wedding party, The Ritz-Carlton, Phoenix will be happy to quote preferential rates for the week of the event.
Any other suggestions for planning my wedding?
Create a wedding binder. Clip pictures from magazines and make notes about what you have liked at other weddings. This will help you select your flowers, cake, room décor and other special touches to make your wedding uniquely yours.
May I hold my ceremony and/or reception outside?
We offer a number of outside venues for your wedding.
What if we plan an outdoor ceremony and it rains?
The Special Events Managers always create an alternative for outdoor weddings. Since the relocation depends on the day's schedule, the number of guests and other factors, the alternate location will not be available until the day of the event.
How do I choose the food for my reception?
Whether your reception is an intimate dinner or a lavish gathering, we offer a range of cuisines. From hors d’oeuvres and champagne cocktails to optional stations and gourmet buffets or formal dinners with plated selections and synchronized service, all options are catered. Your wedding professional will assist you with choosing from our extensive menu. A tasting will be scheduled to help you finalize your choices.
I/my guests have special dietary needs; what are our options?
We are delighted to offer a selection of vegetarian, vegan, and Kosher cuisines for any dietary need. Please consult with your wedding planner for more details.
Can The Ritz-Carlton provide my wedding cake?
Our pastry chef will ensure your new life together is off to a sweet start. Choose from our imaginative wedding cakes and patisseries or customize your own creative temptations.
May I bring in an outside caterer?
All events at The Ritz-Carlton are catered by our exceptional culinary team. However, you may choose to have your wedding cake prepared by an outside vendor.
What is the average cost per person for food and beverage?
Based on our current banquet menus, you may expect to spend on average XXX – XXX per person for lunch and XXX – XXX per person for dinner, both of which are exclusive of service charge and sales tax. These averages include hors d’oeuvres for your welcome reception, three-course plated meal, wedding cake, wine service with the meal, champagne toast and an open, hosted bar for the entire event, based on a moderately drinking group. Please be aware that our menu items and pricing are subject to change and are guaranteed 90 days in advance. Your final menu pricing will be based on your actual selections.
Kosher?
The Ritz-Carlton, Phoenix welcomes the opportunity to host kosher events of all kinds.
Most often, we collaborate with the social market on Weddings and Bar/Bat Mitzvahs.
Our culinary team prides itself on creative flavor and presentation for each event.
Please contact our catering professionals to design the perfect celebration for you and your guests.