What are the responsibilities of a Wedding Coordinator?
- Assist with etiquette and protocol for invitations, family matters, the ceremony and toasts.
- Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager.
- Organize and coordinate your ceremony rehearsal. Remind bridal party of all pertinent “call times” and “don’t forgets” on the wedding day.
- Confirm call times and details with all vendors several days prior to the wedding day.
- Be the liaison with your family, bridal party and all vendors.
- Assist the bride and bridal party with dressing.
- Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières.
- Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items.
- Coordinate your actual ceremony (i.e. line up the bridal party, assist bride with dress, etc.)
- Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)
- Coordinate with vendors and the Hotel Banquet Captain to ensure timeliness of your events.
- Collect any personal items you may have brought at the conclusion of the reception.
- Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event.
- Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.
What other services or items can The Ritz-Carlton, Rose Hall provide for my event?
The Ritz-Carlton can also provide a wide range of specialty items to help you personalize your event. These upgraded items include, but are not limited to: portable Gazebo, Chiavari chairs, specialty linens, specialty base plates and menu cards.
We can also assist you with welcome baskets, bridesmaids and groomsmen gifts and a variety of other special amenities to help add that personal touch to your wedding. Costs for all items vary.
What is the responsibility of a Catering Sales Manager?
Act as the on-site liaison between your Wedding Coordinator and hotel operations staff.
Establish your guest room block and monitor the status of reservations (if applicable).
Recommend special events professionals to provide wedding coordination, music, floral, photography, ceremony officiant, invitations and amenities.
Act as menu consultant for all food and beverage selections.
Create an estimate of charges outlining your financial commitments and deposit schedule.
Hand over signed contracts to Wedding Coordinator for the execution of a successful and memorable wedding.
What are the requirements of the Jamaican Government to get married?
In order to get married by an official of the Jamaican Government, the following original documents are required to be sent via courier to the Wedding Coordinator four weeks prior to the couple's arrival to the hotel:
- Copy of birth certificate
- Copy of passport (mandatory)
- Copy of any final divorce decrees (where relevant)
- Documentation of any change of names
Can food or beverage be brought in from outside?
The resort must provide all food and beverage items for your event. The sale and service of alcoholic beverages is regulated by the Jamaican Spirit License Act, and The Ritz-Carlton, Rose Hall is responsible for the administration of those regulations. It is our policy that all alcoholic beverages must be provided by the resort.
How do I choose the food for my reception?
Whether your reception is an intimate dinner or a lavish gathering, we offer a range of cuisines. From hors d’oeuvres and champagne cocktails to optional stations and gourmet buffets or formal dinners with plated selections and synchronized service, all options are catered. Your wedding professional will assist you with choosing from our extensive menu. A tasting will be scheduled to help you finalize your choices.
I/my guests have special dietary needs; what are our options?
We are delighted to offer a selection of vegetarian, vegan, and Kosher cuisines for any dietary need. Please consult with your wedding planner for more details. At The Ritz-Carlton, Rose Hall, our Chef will be delighted to prepare a special menu for your guests with dietary needs.
Can The Ritz-Carlton provide my wedding cake?
Our pastry chef will ensure your new life together gets off to a sweet start. Choose from our imaginative wedding cakes and patisseries or customize your own creative temptations.
May I bring in an outside caterer?
All events at The Ritz-Carlton are catered by our exceptional culinary team.
Do you offer honeymoon packages
Your honeymoon is a very personal experience and you want the memories to be very personal as well. At The Ritz-Carlton, we can help you create those memories. Our reputation for a personalized approach and service means that we will tailor your stay. Based on experience, we have several unique honeymoon packages that may meet your specific needs. However, we would very much like to help you build your own experience.
What are the deposits based on and when are they due?
An initial deposit of $2,500 is required to reserve the event space. Deposits are non-refundable and non-transferable.
Does the hotel offer a discounted room block?
If you anticipate your party will need 10 or more overnight guest rooms, it is our pleasure to reserve accommodations and extend a special rate for your guests.
Please notify your Catering Sales Manager if you wish to reserve a block of rooms.
Guest parking?
The Ritz-Carlton, Rose Hall offers valet parking and you may choose to host the parking fee for your guests. Please consult with your Special Events Manager for current pricing.
May I use outside vendor?
You may use outside vendors for your music, photography, and flowers. A fee may apply; contact your wedding professional for more details.
We recommend that all floral arrangements and decorations to be provided stay within the Ritz-Carlton tradition of excellence. Decorations or displays brought into the hotel must be approved prior to arrival.
Does the hotel offer hair and make-up services?
The bride, groom, bridesmaids and groomsmen can enjoy services and treatments in The Salon. Hair styling, make-up, manicures, pedicures, facials and massages are all available.
Can you assist with photography services?
A photographer or videographer can be arranged to capture every moment of your memorable day.
What entertainment services do you recommend?
A variety of gifted musicians and bands are available to perform at the wedding. Ask your Wedding Coordinator about our range of options.
What floral services do you offer?
Wedding floral services can be easily arranged, with everything from flowers to decorate the Wedding Gazebo, to a bridal bouquet and the groom's boutonniere.